Loading...
HomeMy WebLinkAbout2002-11-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 5, 2002 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Discuss proposed amendments to development fees. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 1st day of November, 2002 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of November, 2002 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:37 p.m. ITEM 1. DISCUSS PROPOSED AMENDMENTS TO DEVELOPMENT FEES Assistant Director of Public Works/Engineering Stan Laster reviewed proposed amendments to Appendix B Subdivisions and Appendix E Construction Standards relative to development fees. Staff recommends an increase in fees related to final plats, replats and easement and right-of-way abandonments due to the growing costs of processing and recording documents with the County. There was no action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 11/05/02 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of November, 2002. APPROVED: Willi -Et a e Mayor ATTEST: gi;Arett, Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 5, 2002 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to public parking on Main Street pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 1st day of November, 2002 at 5:00 p.m. c24.44.:41.ea_ iti_et Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 5th day of November, 2002 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property relative to public parking on Main Street; (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Sections 551.072 and 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session regarding (B) conference with City Manager and Staff, under Section 551.087, Texas Government Code. 11/05/02 Regarding (A) real property relative to public parking on Main Street, City Manager Nelson requested approval of a resolution declaring the need to exercise the power of eminent domain to acquire a public parking lot on Main Street owned by Foust Family Ltd., Council Member Spencer, seconded by Council Member Stewart, offered a motion to adopt the resolution. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: Nays RESOLUTION NO. 2002-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DETERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE OF THE HEREINAFTER DESCRIBED PROPERTY AND AUTHORIZING ITS CONDEMNATION AND/OR APPROPRIATION TO BE USED IN CONNECTION WITH THE CONSTRUCTION EFFECTIVE DATE OF A PUBLIC PARKING LOT FACILITY AND PROVIDING AN EFFECTIVE DATE NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 7:52 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of November, 2002. APPROVED: William'D. ate Mayor 2 11/05/02 ATTEST: Lin a Huff Ii City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 5, 2002 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Mayor Pro Tern Ted R. Ware CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a proclamation declaring November 11, 2002 as "Boy Scout Troop 700 Day" in recognition of 25 years of serving the youth of the Grapevine community. 2. Mayor Tate to present a proclamation declaring November 15, 2002 as "Keep Grapevine Beautiful Day" and "Texas Recycles Day" to Mr. John Rath, Dr. Edith Pewitt and Ms. Barb Johnson. NEW BUSINESS 3. Consider authorizing an interlocal agreement allowing the City of Grapevine to participate in the Expanded Regional Stormwater Management Program and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider a resolution relative to a grant with the North Central Texas Council of Governments for regional solid waste reduction. Parks & Recreation Director recommend approval. 5. Consider a resolution expressing intent to finance expenditures to be incurred for vehicles and equipment purchases approved in Fiscal Year 2003 Budget and acquisition of property previously authorized by the City Council. Administrative Services Director recommends approval. 0. 6. Consider award of an engineering services contract to Turner Collie & Braden, Incorporated for the design of the Euless-Grapevine Road/Stone Myers Parkway Reconstruction Project and authorization for Staff to execute said contract. Public Works Director recommends approval. 7. Consider a resolution declaring Brodart McNaughton Book Service as a sole source provider and establish an annual contract for the purchase of book services for the Library. Library Director recommends approval. 8. Consider a resolution authorizing the purchase of 14 Panasonic laptop computers and associated hardware under the Texas Qualified Information Systems Vendor Program from Portable Computer Systems. Police Chief recommends approval. 9. Consider renewal of Bid 61-2000 Street Materials Annual Contract to the following low bidders: Beall Industries: APAC-Texas; Texas Industries (TXI) and Reynolds Asphalt. Public Works Director recommends approval. 10. Consider renewal of Bid 108-2001 Printing Services-Parks & Recreation Activity Brochure to the lowest bidder, F. J. Business Forms. Parks & Recreation Director recommends approval. 11. Consider the minutes of the October 14 and 15, 2002 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 1st day of November, 2002 at 5:00 p.m. Linda Huff -lit s,. City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of November, 2002 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:37 p.m. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1. PRESENTATION, PROCLAMATION BOY SCOUT TROOP 700 DAY Mayor Tate presented a proclamation declaring November 11, 2002 as Boy Scout Troop 700 Day in Grapevine in recognition of 25 years of service to the youth of the community. Mayor Tate recognized Scoutmaster Jim Giffin and scouts from Troop 700; Assistant Scoutmaster Joel McWilliams; and Charter Organization Representative (First United Methodist Church) Robert Williams. ITEM 2. PRESENTATION, PROCLAMATION KEEP GRAPEVINE BEAUTIFUL DAY AND TEXAS RECYCLES DAY Mayor Tate presented a proclamation declaring November 15, 2002 as Keep Grapevine Beautiful Day and Texas Recycles Day. Mr. John Rath and the Keep Grapevine Beautiful 11/05/02 Board accepted the proclamation and encouraged residents to join in the effort to help our environment and beautify our community by recycling. ITEM 3. INTERLOCAL AGREEMENT, EXPANDED REGIONAL STORMWATER MANAGEMENT PROGRAM Assistant Director of Public Works/Operations Matt Singleton requested approval of an interlocal agreement allowing the City of Grapevine to participate in the Expanded Regional Stormwater Management Program with the North Central Texas Council of Governments (NTCOG). Cities under 100,000 population are required to develop a program and file for a stormwater permit by March 2003 through the Environmental Protection Agency. The interlocal agreement is for five years and the first year cost is $3,100.00. NCTCOG will assist cities in the development of the permit and program to address stormwater pollution. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion for the City to participate with the North Central Texas Council of Governments for a five year program up to $3,100.00 for the current year for the Expanded Regional Stormwater Management Progam. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolution, Solid Waste Reduction Grant Application Parks & Recreation Director recommended approval of a resolution relative to a grant application with the North Central Texas Council of Governments for regional solid waste reduction. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2002-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO SUBMIT A FILING OF A PROJECT APPLICATION WITH THE NORTH CENTRAL TEXAS 2 11/05/02 COUNCIL OF GOVERNMENTS (NCTCOG) FOR A REGIONAL SOLID WASTE PROGRAM LOCAL PROJECT; AUTHORIZING LARRY WILHELM TO ACT ON BEHALF OF THE CITY OF GRAPEVINE IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF A PROJECT IS RECEIVED THE CITY OF GRAPEVINE WILL COMPLY WITH THE PROJECT REQUIREMENTS OF THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS, THE TEXAS NATURAL RESOURCE CONSERVATION COMMISSION AND THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution, Expressing Intent to Reimburse Expenditures Administrative Services Director recommended approval of a resolution expressing intent to finance expenditures not to exceed $2,200,000.00 to be incurred for vehicles and equipment purchases approved in Fiscal Year 2003 Budget and acquisition of property previously authorized by the City Council. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2002-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 6. Award Engineering Services Contract, Euless-Grapevine Road/Stone Myers Parkway Reconstruction Project, Turner Collie & Braden Public Works Director recommended approval of the award of an engineering services contract to Turner Collie & Braden, Incorporated in the amount of $669,243.00 for the design of the Euless-Grapevine Road/Stone Myers Parkway Reconstruction Project and authorization for Staff to execute said contract. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 3 11/05/02 Item 7. Resolution, Sole Source, Brodart McNaughton Book Services Library Director recommended approval of a resolution declaring Brodart McNaughton Book Service as a sole source provider and establishing an annual contract for the purchase of book services for the Library in the amount of$18,300.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2002-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE CITY OF GRAPEVINE LIBRARY; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Laptop Purchases Police Chief recommended approval of a resolution authorizing the purchase of 14 Panasonic laptop computers and associated hardware under the Texas Qualified Information Systems Vendor Program from Portable Computer Systems in the amount of $53,280.00. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2002-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING PARTICIPATION IN THE PURCHASING PROGRAMS OF THE STATE PURCHASING AND GENERAL SERVICES COMMISSION FOR CERTAIN ITEMS; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE 4 11/05/02 Item 9. Renew Bid 62-2000 Street Materials Annual Contract Public Works Director recommended approval of the renewal of Bid 61-2000 Street Materials Annual Contract to the following low bidders: Beall Industries: APAC-Texas; Texas Industries (TXI) and Reynolds Asphalt. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Renew Bid 108-2001 Printing Services-Parks & Recreation Activity Brochure Parks & Recreation Director recommended approval of the renewal of Bid 108-2001 Printing Services-Parks & Recreation Activity Brochure to the lowest bidder, F. J. Business Forms. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the October 14 and 15, 2002 City Council meetings as published. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 7:52 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of November, 2002. 5 11/05/02 APPROVED: William's. ate Mayor ATTEST: Lind Huff rit.ig City Secretary 6