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HomeMy WebLinkAbout2003-01-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 7, 2003 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of January, 2003 at 5:00 p.m. Lind CCIAd--41"-j Huff ITY City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 7th day of January, 2003 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Melisa Leal Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to the closed session under Section 551. 087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 01/07/03 ADJOURNMENT Council Member Spencer, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2003. APPROVED: 4r4lie ` William D. Tate Mayor ATTEST: xicertLinda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 7, 2003 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Briefing on the alignment and landscaping plan for the Dove Loop Construction Project. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of January, 2003 at 5:00 p.m. Lind Huff City Secretary .,, STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of January, 2003 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Melisa Leal Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. WORKSHOP, DOVE LOOP CONSTRUCTION PROJECT Director of Public Works Jerry Hodge briefed the City Council on the status of the Dove Loop Construction Project, the landscaping plan for the new roadway section between Main Street and Dove Road, as well as the landscaping plan for the new median construction in Dove Road from Dove Loop to Kimball Road. There was no action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to adjourn the workshop at 7:29 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks 01/07/03 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2003. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 7, 2003 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS PRESENTATION 1. Captain Sue Hanley to update the City Council regarding the Juvenile Accountability Incentive Block Grant funds. NEW BUSINESS 2. Consider ordinances authorizing the sale of $16,040,000 of General Obligation Improvement and Refunding Bonds, Series 2003; authorizing the sale of $3,220,000 of Combination Tax and Revenue Certificates of Obligation, Series 2003 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider renewal of Bid 107-2001 Pavement Marking Services Annual Contract to United Rentals. Public Works Director recommends approval. 4. Consider the minutes of the December 17, 2002 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of January, 2003 at 5:00 p.m. Lind. Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of January, 2003 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member C. Shane Wilbanks absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown Assistant City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Roy Stewart delivered the Invocation. ITEM 1. PRESENTATION, JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT FUNDS Captain Sue Hanley presented the Juvenile Accountability Incentive Block Grant Program, through the Criminal Justice Division of the Governor's Office, which has allocated $9,706 to the City of Grapevine for specific juvenile justice programs. The City of Grapevine and other Tarrant County entities have combined and assigned to Tarrant County Juvenile Services (TCJS)their allocated funding. This is the fourth year that the funds have been passed on to TCJS. TCJS, acting through a coalition of public entities and community providers, uses the funding for identification, prosecution, supervision, and treatment of juvenile offenders referred by law enforcement agencies within Tarrant County. Captain Hanley stated that by participating with TCJS, the City of Grapevine 01/07/03 meets the State mandates for submission of juvenile offender fingerprint information , instead of the City fingerprinting the juvenile offender and then sending the information to TCJS. Therefore, eliminating the purchase of equipment and duplication of services. ITEM 2. ORDINANCES, SALE OF $15,710,000 GENERAL OBLIGATION IMPROVEMENT AND REFUNDING BONDS, SERIES 2003 AND SALE OF $3,175,000 COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION SERIES 2003 Administrative Services Director William Gaither advised that Mr. David Medanich, of First Southwest Company, would present the bids for the sale of $15,710,000 General Obligation Refunding and Improvement Bonds, Series 2003 and $ 3,175,000 Combination Tax and Revenue Certificates of Obligation, Series 2003. Mr. Gaither advised the General Obligation and Refunding Bond sale will be used for the Dove East Roadway extension and refinancing of General Obligation Bonds, Series 1993. The Combination Tax and Revenue Certificates of Obligation sale will be used for the purchase of certain vehicles and equipment authorized in the 2003 budget and for two parcels of real property: Main Street parking (Foust lot) and GTE Building (402 South Barton Street). Mr. Medanich stated the City has maintained the "Al" and "A+" credit ratings with Moody's Investors Service, Inc. and Standard & Poor's Rating Group. He recommended award of the $15,710,000 General Obligation Refunding and Improvements Bonds, Series 2003 at the rate of 3.7402137% and the award of the $3,175,000 Combination Tax and Revenue Nomp Certificates of Obligation, Series 2003 at the rate of 3.1578959% to SWS Securities, Coastal Securities and SAMCO Capital Markets. Council Member Johnson, seconded by Council Member Stewart, offered a motion to adopt the ordinance for the issuance of General Obligation Refunding and Improvements Bonds, Series 2003 in the amount of$15,710,000 as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks ORDINANCE NO. 2003-01 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS GENERAL OBLIGATION REFUNDING AND IMPROVEMENTS BONDS, SERIES 2003, IN THE AGGREGATE PRINCIPAL AMOUNT OF $15,710,000; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID BONDS; APPROVING THE OFFICIAL STATEMENT; APPROVING EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT AND AN ESCROW AGREEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO 2 01/07/03 Mayor Pro Tern Ware, seconded by Council Member Freed, offered a motion to adopt the ordinance for the issuance of $3,175,000 Combination Tax and Revenue Certificates of Obligation, Series 2003 to as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks ORDINANCE NO. 2003-02 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2003, I N THE AGGREGATE PRINCIPAL AMOUNT OF $3,175,000; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID CERTIFICATES; APPROVING THE OFFICIAL STATEMENT; APPROVING EXECUTION AND DELIVERY OF A PURCHASE AGREEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Renew Bid 107-2001 Pavement Marking Services Annual Contract Public Works Director recommended approval of the renewal of Bid 107-2001 Pavement Marking Services Annual Contract to United Rentals. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks Item 4. Consideration of Minutes City Secretary recommended approval of the minutes of the December 17, 2002 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve 3 01/07/03 as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks ADJOURNMENT Council Member Spencer, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Johnson, Stewart & Freed Nays: None Absent: Wilbanks PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of January, 2003. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff City Secretary 4