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Home My WebLink About2014-02-04 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 4, 2014 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 EXECUTIVE SESSION City Council to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Parks and Recreation Department) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the Council Chambers and take any necessary action relative to items discussed in Executive Session. 9 t If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 31 st day of January, 2014 at 5:00 p.m. Brown, City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of February, 2014 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow John F. Boyle, Jr. Jodi C. Brown • e'Q__ City Manager City Attorney City Secretary Mayor Pro Tern Wilbanks called the meeting to order at 7:01 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Parks and Recreation Department) pursuant to Section 551.072, Texas Government Code; and (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Pro Tern Wilbanks asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. 02/04/14 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of February, 2014. ATTEST: JodV. Brown City ecretary 2 APPROVED: AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 4, 2014 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 INVOCATION: Mayor Pro Tern C. Shane Wilbanks PLEDGE OF ALLEGIANCE: Boy Scout Troop 905 CITIZEN COMMENTS PRESENTATION 1. Police Department update. NEW BUSINESS 2. Consider a resolution authorizing the purchase and installation of a precast concrete restroom facility to be located at Meadowmere Park from CXT Incorporated through an established Cooperative Agreement with the State of Texas CO -OP Purchasing Program and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider a resolution authorizing the purchase of a Jacobsen LF570 fairway mower from Luber Bros., Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 4. Consider a resolution authorizing the purchase and installation of a 75 -ton HVAC rooftop unit for City Hall from The Brandt Companies, LLC through an established Cooperative Agreement with the State of Texas CO -OP Purchasing Program. Public Works Director recommends approval. 5. Consider a resolution authorizing the purchase of network storage hardware from i Alexander Open Systems, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 6. Consider a resolution ratifying the purchase of Christmas decorations from Arnett Marketing, LLC through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends approval. 7. Consider the minutes of the January 21, 2014 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 31st day of January, 2014 at 5:00 p.m. Brown, City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of February, 2014 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: John F. Boyle, Jr. Jod •it City Manager City Attorney City Secretary Mayor Pro Tern Wilbanks called the meeting to order at 7:40 p.m. INVOCATION Mayor Pro Tern Wilbanks delivered the Invocation. I�A��Ze1l�i7- Boy Scout Troop 905 posted the colors and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS There were no Citizens Comments submitted. ITEM 1. POLICE DEPARTMENT UPDATE Police Chief Eddie Salame presented the Police Department's 2013 Annual Report highlighting crime statistics, departmental changes, building of community relations, and then introduced Colby Mowery, Community Outreach Coordinator, who then reviewed the Center's events, services and programs. There was no formal action taken by the City Council. 02/04/14 ITEM 2. RESOLUTION AUTHORIZE PRECAST CONCRETE RESTROOM FACILITY PURCHASE MEADOWMERE PARK Parks & Recreation Director Doug Evans presented a resolution authorizing the purchase and installation of a precast concrete restroom facility to be located at Meadowmere Park in an amount not to exceed $174,139.04 from CXT Incorporated through an established Cooperative Agreement with the State of Texas CO -OP Purchasing Program. The restroom facility is for the Meadowmere Park Soccer Complex and was one of the Quality of Life projects approved by the City Council in the FY 2014 budget. The new restroom facility will replace the port -a -lets at the complex. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the resolution as presented. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate RESOLUTION NO. 2014 -12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PRECAST RESTROOM FACILITY THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Pro Tern Wilbanks asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Resolution Authorize Jacobsen Fairway Mower Purchase Golf Director recommended approval of a resolution authorizing the purchase of a Jacobsen LF570 fairway mower in an amount not to exceed $45,694.24 from Luber Bros., Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: N 02/04/14 Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate RESOLUTION NO. 2014 -13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A JACOBSEN LF570 FAIRWAY MOWER THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 4. Resolution, Authorize Purchase of HVAC Rooftop Unit for City Hall Public Works Director recommended approval of a resolution authorizing the purchase and installation of a 75 -ton HVAC rooftop unit for City Hall from The Brandt Companies, LLC in an amount not to exceed $125,864.00 through an established Cooperative Agreement with the State of Texas CO -OP Purchasing Program. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 75 -TON HVAC ROOFTOP UNIT THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution, Authorize Network Storage Hardware Purchase City Manager recommended approval of a resolution authorizing the purchase of network storage hardware from Alexander Open Systems, Inc. in an amount not to exceed $57,109.44 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 3 02/04/14 Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate RESOLUTION NO. 2014 -15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE NETWORK STORAGE HARDWARE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Ratifv Purchase of Christmas Parks & Recreation Director recommended approval of a resolution ratifying the purchase of Christmas decorations from Arnett Marketing, LLC in the amount of $99,590.90 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Due to delivery time constraints, the decorations were ordered on October 15, 2013 for the Torian Cabin, Liberty Park and the triangle at Main Street and Northwest Highway, and funding for the purchase was approved by Council in the FY 2014 Quality of Life budget. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate r •, • �• 1 Es A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO RATIFY THE PURCHASE OF CHRISTMAS DECORATIONS THAT WAS MADE ON OCTOBER 15, 2013 THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 7. Consideration of Minutes City Secretary recommended approval of the minutes of the January 21, 2014 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 0 02/04/14 Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate FA Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:12 p.m. The motion prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of February, 2014. /_iii *'1I Jodi "rown City Secretary 4� ,...O William D. Tate Mayor r=