HomeMy WebLinkAboutItem 06 - Christmas DecorationsMEMO , • : HONORABLE MAYOR AND MEMBERS OF •
FROM: • RUMBELOW,
MEETING DATE: FEBRUARY 4, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
CHRISTMAS DECORATIONS
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of Christmas
decorations from Arnett Marketing, LLC through an Interlocal Participation Agreement
with The Local Government Purchasing Cooperative (Buyboard).
LADING SOURCE:
Funding for this purchase is currently available in FY14 Quality of Life Account 121-
42281- 312 -08- 000001 in the amount of $99,590.90.
This purchase has been made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Arnett Marketing,
LLC. The Parks & Recreation Department staff and Purchasing reviewed the contract
for specification compliance and pricing and determined that the contract would provide
the best product and pricing for meeting the needs of the City. The Interlocal
Participation Agreement satisfies all bidding requirements under the Texas Local
Government Code.
This purchase is for the 25' tall deer, santa sleigh, twig archways, twig trees, twig
columns, fiberglass candy canes, and fiberglass candy pieces. All items above were
presented to Council during the workshop on September 24, 2013. The items are
specifically for Torian Cabin, Liberty Park and the triangle at Main /Northwest Highway.
In order to have these items for the Carol of Lights, staff made the purchase and is
asking for the Council's ratification this evening.
Staff recommends approval
1/29/2014 (10:59:54 AM)
RESOLUTION NO. (J YX lS7rn AS
0�C'oAA70 bdS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO RATIFY THE
PURCHASE OF CHRISTMAS DECORATIONS THAT WAS
MADE ON OCTOBER 15, 2013 THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas, has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #396 -12, Holiday Lighting & Decorations with Arnett Marketing, LLC;
and
WHEREAS, the City of Grapevine, Texas had a need to purchase Christmas
Lighting and Decorations for the Torian Cabin, Liberty Park and the triangle at Main Street
and Northwest Highway.
NOW, THEREFORE, BE •; BY
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine ratifies the purchase of
Christmas Lighting and Decorations from Arnett Marketing, LLC made on October 15, 2013
through an Interlocal Participation Agreement with The Local Government Purchasing
Cooperative (Buyboard) for an amount not to exceed $99,590.90.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said Christmas Lighting and Decorations.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of January, 2014.
wasuely"I
RES. NO. 2