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HomeMy WebLinkAbout2002-04-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, APRIL 2, 2002 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER 1. Discuss Bass Pro Drive Reconstruction. 2. Discuss Grapevine-Euless Road Name Change. 3. Discuss TxDOT Signal Maintenance Agreement Modifications. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 y at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 29th day of March, 2002 at 5:00 p.m. Li da Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of April, 2002 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. WORKSHOP, BASS PRO DRIVE RECONSTRUCTION Public Works Director Jerry Hodge reviewed the proposal and the cost estimate of $1.3 million (including engineering design and construction phase services fees) for the extension of Bass Pro Drive eastward from State Highway 121 to the Coppell City limits for a distance of approximately 1,800 linear feet. It was the consensus of the Council that it would be more cost effective to include Grapevine's improvements with Coppell's plan under one construction contract. There was no formal action taken by the City Council. ITEM 2. WORKSHOP, GRAPEVINE-EULESS ROAD NAME CHANGE Public Works Director Hodge presented a proposal that would maintain continuity in the area of Grapevine-Euless Road from Glade Road to Westport Parkway, north of State Highway 360 by renaming the road to Westport Parkway. Following discussion, it was the 04/02/02 consensus of the Council not to change the roadway name at the time. There was no formal action taken by the City Council. ITEM 3. WORKSHOP, TXDOT SIGNAL MAINTENANCE AGREEMENT MODIFICATIONS Public Works Director Hodge briefed the City Council on modifications to an agreement with TxDOT that would enable the City of Grapevine to assume maintenance responsibilities for all traffic signals within Grapevine that are part of the State's system. It was the consensus of the Council to proceed with the proposed agreement. There was no formal action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Council Member Wilbanks, offered a motion to adjourn the workshop at 7:21 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of April, 2002. APPROVED: William D. Tate Mayor ATTEST: 774--e-g Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 2, 2002 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of March, 2002 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 2nd day of April, 2002 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:22 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the 04/02/02 City is conducting economic development negotiations WAS NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of April, 2002. APPROVED: William D. Tate Mayor ATTEST: Lin a Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 2, 2002 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Roy Stewart CITIZEN COMMENTS NEW BUSINESS 1. Consider Change Order No. 1 to the Parr Road Construction Project and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 2. Consider a resolution declaring Casco, Industries as an only source for Globe Fire Protective Clothing and approve the extension of the current contract with this vendor. Fire Chief recommends approval. 3. Consider award of a Material Testing Services Contract to Professional Services Industries, Incorporated for the Minters Chapel Road Construction Project and authorize Staff to execute said contract. Public Works Director recommends approval. 4. Consider award of a Material Testing Services Contract to HBC Engineering, Incorporated for the Northwest Area Utilities Construction Project and authorize Staff to execute said contract. Public Works Director recommends approval. 5. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 20 Streets, Sidewalks and other Public Ways, Section 20-7 Street Name Changes to establish the name for east/west cross street beneath State Highway 121 and State Highway 360 as a continuation of Stone Myers Parkway and authorize Staff to erect °"''' the necessary signs. Public Works Director recommends approval. 6. Consider an ordinance abandoning a 1,591 square foot portion of an access easement located within Lot 4-R-1, Block 1, Tate Street Plaza Revised. Public Works Director recommends approval. 7. Consider the minutes of the March 19, 2002 City Council meetings. City Secretary recommends approval as published. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of March, 2002 at 5:00 p.m. Cry •Y Linda Huff (//J City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of April, 2002 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:41 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1. CHANGE ORDER NO. 1, PARR ROAD CONSTRUCTION PROJECT Public Works Director Jerry Hodge recommended approval of Change Order No. 1 to the Parr Road Construction Contract in the amount of$180,659.98 for various items required during the construction process. Mr. Hodge advised the project proved challenging because of the utility coordination and adjustments, as well as the temporary traffic routing and detour construction in the narrow width of the finished pavement. Included in the change order was the installation of additional sanitary sewer lines, storm drainage and water connections to the Walker Estates Subdivision, and additional parking spaces and concrete drive surface in the vicinity of the entrance into Parr Park. 04/02/02 Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to approve the change order as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 2. Resolution, Declaring Sole Source, Fire Protective Clothing Fire Chief recommended approval of a resolution declaring Casco, Industries as an only source for Globe Fire Protective Clothing and approve the extension of the current contract with this vendor. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed , Nays: None Absent: Johnson RESOLUTION NO. 2002-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF FIRE PROTECTIVE CLOTHING THAT ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 3. Award Contract, Professional Services Industries, Incorporated, Minters Chapel Road Construction Project Public Works Director recommended award of a Material Testing Services Contract to Professional Services Industries, Incorporated in an amount not to exceed $66,567.00 for the Minters Chapel Road Construction Project and authorization for Staff to execute said contract. 2 04/02/02 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 4. Award Contract, HBC Engineering, Incorporated, Northwest Area utilities Construction Project Public Works Director recommended award of a Material Testing Services Contract to HBC Engineering, Incorporated in an amount not to exceed $19,894.50 for the Northwest Area Utilities Construction Project and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 5. Ordinance, Amend Chapter 20 Streets, Sidewalks and Other Public Ways Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 20 Streets, Sidewalks and other Public Ways, Section 20-7 Street Name Changes to establish the name for east/west cross street beneath State Highway 121 and State Highway 360 as a continuation of Stone Myers Parkway and authorization for Staff to erect the necessary signs. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ORDINANCE NO. 2002-28 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 20 STREETS, SIDEWALKS AND OTHER PUBLIC WAYS, SECTION 20-7 RELATIVE TO STREET NAME CHANGES; PROVIDING FOR THE NAME CHANGE OF . A CERTAIN STREET; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 3 04/02/02 Item 6. Ordinance, Abandon Access Easement, Tate Street Plaza Revised Public Works Director recommended approval of an ordinance abandoning a 1,591 square foot portion of an access easement located within Lot 4-R-1, Block 1, Tate Street Plaza Revised. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ORDINANCE NO. 2002-29 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ABANDONING AND VACATING A 1,591 SQUARE FOOT PORTION OF AN ACCESS EASEMENT IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE PPM Item 7. Consideration of Minutes Secretary recommended approval of the minutes of the March 19, 2002 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 7:48 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson 4 04/02/02 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of April, 2002. APPROVED: c,., Williaer ate Mayor ATTEST: c44,1_6144., Linda Huff City Secretary 5