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Home My WebLink About1994-01-04 Regular Meeting i AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL GTY COUNCIL MEETING TUESDAY, JANUARY 4, 1994 AT 7:00 P.M. CONFERENCE ROOM #204 307 WEST DALLAS ROAD E CALL TO ORDER ` F: EXECUTIVE SESSION F 1 . City Council to conduct a closed session relative to pending or contemplated � litigation (relative to Dallas/Fort Worth International Airport Board's decision � relative to proposed Runway 16/34 West under amendments to Article ` 6252-17, V.A.T.C.S., Subsection 2(el. ` � City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation (relative to Dallas/Fort Worth ' International Airport Board's decision relative to proposed Runway 16/34 West � under amendments to Article 6252-17, V.A.T.C.S., Subsection 2(e). � E� � � ADJOURNMENT ` � � IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABIUTY � THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT ' THE CITY SECRETARY'S OFFICE AT (817) 481-0392. REASONABLE _ ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S., AS AMENDED BY CHAPTER 4 227, ACTS OF THE 61 ST LEGISLATURE, REGULAR SESSION, THE SPECIAL CITY ; COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH " DAY OF DECEMBER, 1993 AT 5:00 P.M. ; ; d� � Linda uff City Secretary i � � S b e � STATE OF TEXAS I COUNTY OF TARRANT ' CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the ' 4th day of January, 1994 at 7:00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: ; William D. Tate Mayor ; Ted R. Ware Mayor Pro Tem ' Sharron Spencer Council Member C. Shane Wilbanks Council Member '� Gil Traverse Council Member Jerry L. Pittman Council Member Will Wickman Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager ' John F. Boyle, Jr. City Attomey Linda Huff City Secretary , ; � CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1 . EXECUTIVE SESSION ' Mayor Tate announced the City Council would conduct a closed session regarding pending or contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West) under amendments to Article 6252-17, Subsection 2(e). Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there ' was any action necessary relative to the closed session. City Manager Trent Petty ' stated there was no action necessary relative to pending or contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West) under amendments to Article 6252-17, Subsection ; 21e). NOTE: City Council continued with the Regular City Council meeting. 01/04/94 ADJOURNMENT Council Member Spencer, seconded by Council Member Pittman, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of Janua'ry , 1994. APPROVED: � � William D. Tate Mayor � ATTEST: Linda f City Secretary �: 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 4, 1994 AT 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZENS REQUEST NEW BUSINESS 1 . City Council to consider appointments to the Birch Avenue Task Force and take any necessary action. 2. City Council to consider awarding Bid 94-487 Construction of Fire Station #4 to the lowest and best bidder meeting specifications, Webb General Contractors, and take any necessary action. � CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider authorizing the expenditure of Open Space Interest Funds for matching grants to Yorkshire Meadows Homeowners Association, Grapevine Soccer Association and the Grapevine Baseball and Softball Association. Parks & Recreation Board and Parks & Recreation Director recommend approval. 4. Consider a contract with Lee B. Brawner and Associates for conducting a needs and space assessment for the Grapevine Public Library in an amount not to exceed 514,632.00. Library Board and Library Director recommend approval. 5. Consider an agreement with the Estate of A. C. Stone, Estate of Audrey L. Stone, and Mary Stone Myers, Trustee, to construct a temporary walking trail through property located on Barberry Road to Parr Park. Parks & Recreation ' Board and Parks & Recreation Director recommend approval. 6. Consider a 20 year land/tower lease agreement with Southwestern Bell Mobile Systems for cell site to be located at Dove Park. Interim Internal Services Director recommends approval. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-27 Speed Zones--Additional Zones relative to expanding the school zone on Birch Avenue to a point west of Roberts Road. Public Works Director recommends approval. 8. Consider Change Order No. 1 to the Mustang Drive Widening Project and authorization for Staff to execute said Change Order. Public Works Director recommends approval. 9. Consider renewal of Bid 92-327 Water Meter Contract with Industrial = International, Inc. for water meters. Public Works Director recommends ' approval. 10. Consider rescinding award of Bid 93-473 Janitorial Services for eleven City � � facilities to Allied Enterprises, Inc. dba Action Building Services Co. Interim ' Director of Internal Services recommends approval. 11 . Consider award of Bid 94-491 Playground Equipment Contract to the lowest and best bidders meeting specifications: Modlin Recreation Equipment; Hunter Knepshield; Iron Mountain Forge and Items, Etc., to establish contract pricing. Parks & Recreation Director recommends approval. 12. Consider award of Bid 94-493 Reinforced Concrete Pipe Contract to the lowest and best bidder meeting specifications, Gifford-Hill & Company, to establish contract pricing. Staff recommends approval. 13. Consider approving an interlocal agreement with the City of Dallas for subscribing to the Automated Fingerprint Identification Services. Police Chief recommends approval. 14. Consider approval of the minutes of the December 21, 1993 City Council meetings. City Secretary recommends approval as published. ` 3 � � � _ � a x i PURSUANT TO THE TEXAS OPEN MEETINGS ACT, VERNON'S TEXAS CIVIL ' STATUTES, ARTICLE 6252-17, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. t MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT ` IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 481-0392. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S., AS AMENDED BY CHAPTER 227, ACTS OF THE 61 ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF DECEMBER, 1993 AT 5:00 P.M. Linda Huff { ; City Secretary f ; E x t STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of January, 1994 at 7:30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Will Wickman Council Member constituting a quorum, with the following members of the City Staff: Trent Petty City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1 . APPOINTMENTS. BIRCH AVENUE TASK FORCE Assistant to the City Manager David Tesmer reported 14 applications for the Birch Avenue Task Force had been received for consideration by the City Council. The Task Force objectives are to study the vehicular and pedestrian traffic on Birch Avenue and to make recommendations to the City in order to appropriately deal with the concerns of the citizens utilizing the area. Staff recommends the Task Force consist of at least , (7) seven, but no more than (10) members with varying opinions from the : neighborhood area. He stated there would be two to three meetings of the committee with a report to the City Council during the month of February. City Manger Petty stated the "No Parking, Stopping, or Standing" signs had been ' removed until a final decision is made by the City Council regarding sign placement, 01/04/94 due to the fact that the bags placed over the signs are being removed. Mayor Tate appointed Mr. David Tesmer to serve as liaison to the Birch Avenue Task Force. Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to appoint Mr. Mark Wiser. The motion prevailed by the following vote: � Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a motion to appoint Ms. Lois Gibson. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Council Member Wickman, seconded by Council Member Pittman, offered a motion to appoint Ms. Susan Rodriguez. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None � Council Member Spencer, seconded by Council Member Traverse, offered a motion to appoint Mr. Alan Ricard. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Council Member Traverse, seconded by Mayor Pro Tem Ware, offered a motion to appoint Mr. Douglas Loinette. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Council Member Spencer, seconded by Council Member Pittman, offered a motion to appoint Mr. Rocky Gardiner. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Council Member Traverse, seconded by Mayor Pro Tem Ware, offered a motion to appoint Mr. David Greene. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None 2 01/04/94 It was the consensus of the City Council that the committee consist of seven citizens with a Staff representative. " ITEM 2 AWARD BID 94-487 CONSTRUCTION OF FIRE STATION #4 Fire Chief Bill Powers reported the Facilities Review Committee recommended award , of Bid 94-487 Construction of Fire Station #4 and the Community Room to the lowest and best bidder meeting specifications, Webb General Contractors, Inc., in the amount of 5416,037.00. Fire Station #4 is to be located on City-owned property at Hughes Road and Hollyberry Trail. Mayor Pro Tem Ware, seconded by Council Member Pittman, offered a motion to approve as recommended by the Facilities Review Committee and Staff. The motion ' prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman ; Nays: None ' CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City ' Council who wished to remove an item from the consent agenda for full discussion. City Manager Petty removed Item 4 Contract, Library Needs and Space Assessment Consultant, Lee B. Brawner and Associates. Mr. Hayden Chasteen requested removal of Item 6 Tower/Land Lease Agreement, Southwestern Bell Mobile Systems. , Item 3 Authorize Exqenditure of Open S�ace Interest Funds for Matching Grants with Local Associations Parks & Recreation Board and Parks & Recreation Director recommended approval of the expenditure of Open Space Interest Funds for matching grants to Yorkshire Meadows Homeowners Association in the amount of 51,400.00; Grapevine Soccer Association in the amount of 55,000.00; and the Grapevine Baseball and Softball ; Association in the amount of 55,000.00. ' Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: . Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None 3 01/04/94 ITEM 4. CONTRACT, LIBRARY NEEDS AND SPACE ASSESSMENT CONSULTANT, LEE 6. BRAWNER AND ASSOCIATES This item was discussed after Item 14. Library Director recommended approval of a contract with Lee B. Brawner and Associates for conducting a needs and space assessment for the Grapevine Public Library in an amount not to exceed 514,632.00. City Manager Petty recommended the following amendments to Attachment "A" of the proposed contract: Phase 1.2. delete "classification/compensation plans"; Phase 1.5. add "Additional negotiations and discussion of the survey material will be an option that Staff may pursue if additional survey needs are demonstrated"; Phase I Site Visits: Consultant Brawner will conduct 2 site visits -- add "including consultation with the Facilities Review Committee". Council Member Spencer, seconded by Council Member Traverse, offered a motion to approve the contract with the amendments as recommended by City Manager Petty. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman .. Nays: None Item 5. AQreement, Walking Trail to Parr Park Parks & Recreation Board and Parks & Recreation Director recommended approval of an agreement with the Estate of A. C. Stone, Estate of Audrey L. Stone, and Mary Stone Myers, Trustee, to construct a temporary walking trail through property located on Barberry Road to Parr Park. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ITEM 6. TOWER/LAND LEASE AGREEMENT, SOUTHWESTERN BELL MOBILE SYSTEMS This item was discussed after Item 4. ' Interim Internal Services Director Michael Webb recommended approval of a 20 year tower/land lease agreement with Southwestern Bell Mobile Systems for cell site to be 4 01/04/94 located at Dove Park. He advised the Dove Road water tower would be used for the attachment of antennas and the equipment building would be constructed on adjacent land. Mr. Hayden Chasteen, 1812 Quail Hollow, inquired why the homeowners surrounding the site had not been informed of the construction of the tower. Mr. Webb advised there would not be a tower constructed, but antennas placed on top of the existing water tower. Mr. Chasteen then stated there was no objection to the item. Mr. J. R. Zengler, 914 Hummingbird, requested wording be added to the contract that would resolve any interference with City communications and that upon termination of the lease, the building be available for City use, or the building be removed and the site returned to its original condition. Staff stated those issues were addressed in the contract. ' Council Member Pittman, seconded by Council Member Wickman, offered a motion to approve as recommended by City Staff. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 7. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-27 Speed Zones--Additional Zones relative to expanding the school zone on Birch Avenue to a point west of Roberts Road. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ORDINANCE NO. 94-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-27 SPEED LIMITS - SCHEDULES OF ADDITIONAL SCHOOL ZONES, BY SPECIFYING THE REASONABLE AND PRUDENT SPEED FOR A CERTAIN AREA TO BE DESIGNATED AS A 5 01/04/94 SCHOOL ZONE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS (5200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABIUTY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Change Order No. 1 , Mustang Drive Widening Project Public Works Director recommended approval of Change Order No. 1 to the Mustang Drive Widening Project in the amount of 535,994.50 and authorization for Staff to execute said change order. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 9. Renew Bid 92-237 Water Meter Contract Public Works Director recommended renewal of Bid 92-237 Water Meter Contract with Industrial International, Inc. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 10. Rescind Award of Bid 93-473 Janitorial Services for City Facilities Interim Director of Internal Services recommended rescinding award of Bid 93-473 Janitorial Services for eleven City Facilities to Allied Enterprises, Inc. dba Action Building Services Co. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: 6 01/04/94 Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 11 . Award Bid 94-491 Playground Equipment Contract Parks&Recreation Director recommended award of Bid 94-491 Playground Equipment Contract to the lowest and best bidders meeting specifications: Modlin Recreation Equipment for Items 1, 2, 6-9 and 10; Hunter Knepshield for Items 3 and 4; Iron Mountain Forge for Item 5; and Items, Etc. for Items 11-13 to establish contract pricing. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 12. Award Bid 94-493 Reinforced Concrete Pipe Contract ' Public Works Director recommended award of Bid 94-493 Reinforced Concrete Pipe Contract to the lowest and best bidder meeting specifications, Gifford-Hill & Company. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Item 13. Interlocal Agreement, Automated Fin4erprint Identification Services City of Dallas Police Chief recommended approval of an Interlocal Agreement with the City of Dallas for subscribing to the Automated Fingerprint Identification Services. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None 7 : 01/04/94 Item 14. Consideration of Minutes ° City Secretary recommended approval of the minutes of the December 21, 1993 City Council meetings as published. Council Member Traverse, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None ADJOURNMENT Council Member Spencer, seconded by Council Member Pittman, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, „ TEXAS on this the 18th day of January , 1994. APPROVED: .-- William D. Tate Mayor ATTEST: . � Linda uff City Secretary 8