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HomeMy WebLinkAbout2001-05-01 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MAY 1, 2001 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport, under Section 551.071, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.086, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation and conference with employees under Sections 551.071 and 551.086, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 27TH DAY OF APRIL, 2001 AT 5:00 P.M. Lin Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 1st day of May, 2001 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson - Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Sections 555.071 and 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport pursuant to Section 551.086, Texas Government Code. 05/01/01 Note: Item (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.086, Texas Government Code, was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of May, 2001. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MAY 1, 2001 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a proclamation declaring the week of May 14, 2001 as National Police Week and May 15, 2001 as National Police Memorial Day. NEW BUSINESS 2. Consider a resolution authorizing the conveyance of right-of-way and drainage easement parcels for Business 114L to TxDOT for the upcoming construction of the railroad bridge widening and the planned construction of the Business 114L widening from Northwest Highway to SH 114 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider changing the August 7, 2001 City Council meeting to Monday, August 6, 2001 to allow participation in "National Night Out Against Crime". Staff recommends approval. 4. Consider a developer's contract with Booher Consultants, Incorporated, authorizing the construction of an enclosed storm drainage system in Hughes Road for a length of approximately 250 feet as part of the development of Booher Addition in lieu of the peripheral street fees due for Hughes Road and authorization for Staff to execute said contract. Public Works Director recommends approval. 5. Consider award of a Material Testing Contract to Trinity Engineering/Kleinfelder for material testing services on the FY2000 Water Transmission Project in the State Highway 121 corridor and the Ball Street corridor and authorization for Staff to execute said contract. Public Works Director recommends approval. 6. Consider authorizing the City Manager and the Chief of Police to enter into a contract with the U. S. Army Corps of Engineers for off-duty law enforcement for those areas of Grapevine Lake not leased by the City. Police Chief recommends approval. 7. Consider a resolution setting the population at 42,298 within the City limits of Grapevine as of December 31, 2000. Development Services Director recommends approval. 8. Consider a resolution authorizing a tower/ground lease agreement with Southwestern Bell Mobile Systems at the Minters Chapel Pump Station. Staff recommends approval. 9. Consider award of Bid 89-2001 Park Equipment Annual Contract to the lowest and best bidders meeting specifications: Modlin Recreation and Doty and Sons. Staff recommends approval. 10. Consider approval of Bid 91-2001 for the sale of surplus property located at 208 South Dooley Street to Ms. Natalie Hisle. Staff recommends approval. 11. Consider the minutes of the April 17, 2001 City Council meetings as published. City Secretary recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 27TH DAY OF APRIL, 2001 AT 5:00 P.M. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of May, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION Council Member Freed delivered the Invocation. ITEM 1. PRESENTATION, PROCLAMATION DECLARING NATIONAL POLICE WEEK AND NATIONAL POLICE MEMORIAL DAY Mayor Tate presented a proclamation declaring the week of May 14, 2001 as National Police Week honoring Police Officers, past and present, who by their devotion to their responsibilities have rendered a dedicated service to their communities in preserving the rights and security of all citizens. Mayor Tate declared May 15, 2001 as Peace Officers' Memorial Day in honor of those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. 05/01/01 ITEM 2. RESOLUTION, BUSINESS 114L RIGHT-OF-WAY AND EASEMENT CONVEYANCE, TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) Public Works Director recommended approval of a resolution authorizing the conveyance of right-of-way and drainage easement of three parcels of land for Business 114L to TxDOT for the upcoming construction of the railroad bridge widening and the planned construction of the Business 114L widening from Northwest Highway to State Highway 114 and authorization for the City Manager to execute the necessary documents. Motion by Council Member Spencer, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION 2001-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING AND AUTHORIZING THE CONVEYANCE OF STREET RIGHT-OF-WAY AND DRAINAGE EASEMENTS FOR THE WIDENING OF BUSINESS 114L/LOOP 382 AT THE CHICAGO SOUTHWESTERN RAILROAD CROSSING; AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS FOR CONVEYANCE; AND PROVIDING AN EFFECTIVE DATE. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Council Meeting Date Change Staff recommended changing the August 7, 2001 City Council meeting to Monday, August 6, 2001 to allow City Council participation in "National Night Out Against Crime". Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 2 05/01/01 Item 4. Developer's Contract, Booher Consultants, Incorporated, Hughes Road Storm Drainage System Public Works Director recommended approval of a developer's contract with Booher Consultants, Incorporated, authorizing the construction of an enclosed storm drainage system in Hughes Road for a length of approximately 250 feet as part of the development of Booher Addition in lieu of the peripheral street fees due for Hughes Road and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 5. Award Material Testing Contract, Trinity Engineering/Kleinfelder, FY2000 Water Transmission Project, State Highway 121 Public Works Director recommended award of a Material Testing Contract in an amount not to exceed $23,000.00 to Trinity Engineering/Kleinfelder for material testing services on the FY2000 Water Transmission Project in the State Highway 121 corridor and the Ball Street corridor and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Contract, Off-Duty Law Enforcement, U. S. Army Corps of Engineers Police Chief recommended authorization for the City Manager and the Chief of Police to enter into a contract with the U. S. Army Corps of Engineers for off-duty law enforcement on Friday, Saturday and Sunday for those areas of Grapevine Lake not leased by the City for six months (April through September). The contract is 100% funded by the U. S. Army Corps of Engineers. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 3 05/01/01 Item 7. Resolution, Setting Population Development Services Director recommended approval of a resolution setting the :v population at 42,298 within the City limits of Grapevine as of December 31, 2000. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING OFFICIAL THE FINDING AND DETERMINATION AS TO THE POPULATION AND NUMBER OF INHABITANTS OF AND WITHIN THE CITY OF GRAPEVINE, TEXAS, AS OF DECEMBER 31, 2000 AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Authorize Tower/Ground Lease Agreement, Southwestern Bell Mobile Systems Staff recommended approval of a resolution authorizing a tower/ground lease agreement with Southwestern Bell Mobile Systems at the Minters Chapel Pump Station for the collocation of antennae and the installation of communications equipment. Motion by Council Member Stewart, seconded by Mayor Pro Tem Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING A TOWER/GROUND LEASE AGREEMENT WITH SOUTHWESTERN BELL MOBILE SYSTEMS FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Award Bid 89-2001 Park Equipment Annual Contract Staff recommended award of Bid 89-2001 Park Equipment Annual Contract to the lowest and best bidders meeting specifications: Modlin Recreation and Doty and Sons. 4 05/01/01 Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Award Bid 91-2001, Sale of Surplus Property, South Dooley Street Staff recommended approval of Bid 91-2001 for the sale of surplus property (single family residence) located at 208 South Dooley Street to Ms. Natalie Hisle in the amount of $143,400.00. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the April 17, 2001 City Council meetings as published. Motion by Council Member Stewart, seconded by Mayor Pro Tern Ware, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of May, 2001. 5 05/01/01 APPROVED: „ „ William D. Tate Mayor ATTEST: Lin a Huff *(.-j City Secretary Immt 6