HomeMy WebLinkAboutItem 08 - Multimedia ServicesIIEI'TTIO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: B. • RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 18, 2014
SUBJECT: RESOLUTION FOR A SOLE SOURCE PURCHASE OF
MULTIMEDIA SERVICES AND APPROPRIATION OF FUNDS
RECOMMENDATION:
City Council to consider approval of a resolution authorizing the sole source purchase of
multimedia services from Swagit Productions, LLC for City Council and Planning and
Zoning Commission meetings for $72,246 as well as $1,714.85 for fiber optic cables
Cingl Telecommunications and appropriating funds from the unappropriated balance of
the General Fund.
FUNDING SOURCE:
Funding for this purchase will be financed by appropriating $73,960.85 from the General
Fund unappropriated balance to account 100 - 44540 -102 -1 (Professional Services).
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022. General Exemptions (a)(7)(A).
The live- streaming and archiving of City Council and Planning & Zoning Commission
meetings requires the installation of cameras and equipment in the Council Chambers,
P &Z Conference Room and audio visual room.
Staff has met with three companies that can install the equipment and host the video,
but Swagit Productions is the only vendor that can run the cameras from their remote
facility thus saving the expense of hiring additional staff.
Approval of this item will be for the one -time purchase of equipment and fiber optic
cables and for an annual agreement for the filming, streaming and hosting of the videos.
The purchase and installation for the Council Chambers, P &Z Conference Room and
audio visual room amounts to $57,460.85 and will take 30 -60 days. The annual
subscription fees to stream and archive City Council and P &Z Commission meetings is
$16,500. Staff recommends approval.
3:18:26 PM 2/12/2014
RESOLUTION NO. ry���.Ti wtEDi�1
SERvtc
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE
SOLE SOURCE PURCHASE OF MULTIMEDIA SERVICES;
APPROPRIATING FUNDS FROM THE UNAPPROPRIATED
BALANCE OF THE GENERAL FUND AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a)(7)(A) to purchase said equipment and
services on a sole source basis; and
WHEREAS, the sole source purchase is with the only vendor that can run the
cameras from their remote facility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the sole
source purchase from Swagit Productions, LLC for multimedia equipment and services in
an amount not to exceed $72,246.00.
Section 3. That the City Council of the City of Grapevine authorizes the
expenditure of $73,960.85 for the project from the unappropriated balance of the General
Fund to account number 100 - 44540 - 102 -1.
Section 4. That the City Manager or his designee is authorized to take all steps
necessary to consummate the sole source purchase.
Section 5. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of February, 2014.
ATTEST:
F.Alau:10171:1