HomeMy WebLinkAboutItem 11 - Lighting and Ballasts ContractMEMO • : HONORABLE MAYOR AND MEMBERS OF •
FROM: BRUNO RUMBELOW, CITY MANAGER ��
I 1 � - : 1
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
LIGHTING AND BALLASTS
City Council to consider approval to renew an annual contract for lighting and ballasts
with Facility Solutions Group, Inc.
FUNDING SOURCE:
Funds for this purchase are available in account 100 - 14111 -0000 (General
Fund /Warehouse Inventory) in the estimated amount of $17,000.00.
BACKGROUND:
Bids were taken in accordance with City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. An informal RFB
#396 -2013 was issued through the City eBid system. Eight vendors submitted bids. The
contract was for an initial one -year period with four, one -year renewal options. If
approved, this would be the first renewal.
The purpose of this bid is to establish fixed annual pricing for the purchase of various
types of lighting and ballasts on an as- needed basis for use by the Facility Services
Division to service various City facilities.
Facility Solutions Group, Inc. submitted the lowest responsive and responsible bid for
the items listed. Facility Solutions Group, Inc. has agreed to renew the contract with an
increase of 3% due to increases in raw materials, including Xenon gases used in the
manufacturing of items.
Staff recommends approval.
LW
2/12/2014 2:58:43 PM