HomeMy WebLinkAboutItem 14 - Roof Preventative MaintenanceMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
ROOF PREVENTATIVE MAINTENANCE PROGRAM
RECOMMENDATION:
City Council to consider a resolution for the purchase of a roof preventative maintenance
program with Weatherproofing Technologies, Inc. through an established Cooperative
Agreement with The Cooperative Purchasing Network (TCPN).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174 - 74004 - 012 -000 (Capital
Replacement/Miscellaneous Projects /Roof Program), 210 - 43350 - 340 -01 (Lake
Enterprise Fund /Golf Course Pro Shop /Building Maintenance), 200 - 43350 -530 -2 (Utility
Enterprise Fund/Water Treatment Billing & Collections /Building Maintenance), in the
amount not to exceed $25,554.26.
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This purchase will be made in accordance with an existing Cooperative Agreement with
The Cooperative Purchasing Network (TCPN) as allowed by Texas Local Government
Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Weatherproofing
Technologies, Inc. The Facilities staff and Purchasing reviewed the contract for
specification compliance and pricing and determined that the contract would provide the
best service and pricing for meeting the needs of the City.
This purchase will provide a preventative maintenance program to extend the life of the
roofs before a complete replacement is required. A comprehensive roof program is
designed to maximize the life of the roof, decrease repair expenses, and accurately
forecast capital needs for roof replacements.
2/13/2014 (1:18:37 PM)
The preventative maintenance program will include initial inspection and evaluation to
identify maintenance, repair or replacement requirements. The program includes a
database reporting system allowing City Staff to accurately forecast and budget for
current and future repair and replacement needs. Weatherproofing Technologies is our
current provider.
Staff recommends approval.
CH /LW
2/13/2014 (1:18:37 PM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SERVICES FOR A ROOF PREVENTATIVE MAINTENANCE
PROGRAM THROUGH AN ESTABLISHED COOPERATIVE
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Cooperative Purchasing Network (TCPN) is a qualified purchasing
cooperative program as authorized by the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Cooperative
Agreement with TCPN and wishes to utilize a contract meeting all State of Texas bidding
requirements; and
WHEREAS, TCPN has an established contract #R5101 Job Order Contracting
Services with Weatherproofing Technologies, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need for a roof preventative
maintenance program to extend the life of the roofs of City buildings.
NOW, THEREFORE, • • OF
OF -•
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a roof preventative maintenance program from Weatherproofing Technologies, Inc. in an
amount not to exceed $25,554.26.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said maintenance program.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF OF
GRAPEVINE, TEXAS on this the 18th day of February, 2014.
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ATTEST:
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