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HomeMy WebLinkAbout2014-02-18 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, FEBRUARY 18, 2014 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 CALL TO ORDER 1 . Monthly financial update. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 14th day of February, 2014 at 5:00 p.m. Joqi (I Brown, City Secretary STATE OF TEXAS COUNTY OF TARRANT j CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 18th day of February, 2014 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:50 p.m. ITEM 1. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update, noting that ad valorem tax collections were down due to the timing of when deposits were recorded; that the sales tax revenue for the month of December was up 7.2% from last year and that sales tax figures are tracking as projected; and that water sales were down due to the cold weather. He stated that hotel occupancy was tracking as projected, and that the City's unemployment rate dropped again to 4.4 %. Council Member Spencer requested the City's winter averaging for sewer rates be scheduled for review. There was no formal action taken by the City Council. opmelful Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:57 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart 02/18/14 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2014. ATTEST: Jo(ui V..Brown 71 City- ecretary 0111 William D. Tate Mayor I 0 0 � ;1M AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 18, 2014 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 EXECUTIVE SESSION City Counci! to conduct a closed session relative to: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Parks and Recreation and Public Works Departments) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the Council Chambers and take any necessary action relative to items discussed in Executive Session. • If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 14th day of February, 2014 at 5 :00 p.m. 1 Jodlf"-' Brown, City Secreta—ry WKWI STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 18th day of February, 2014 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 6:57 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (Parks and Recreation and Public Works Departments) pursuant to Section 551.072, Texas Government Code; and (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 10:01 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays:' None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2014. Jodi Brown City gecretary oil lAN oo'2 GRAP�� lm William D. Tate Mayor k, AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, FEBRUARY 18, 2014 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Monica Hotelling JOINT PUBLIC HEARINGS City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z14 -01 submitted by Mary Wickman (West Wall Street) requesting rezoning of 1.039 acres from "PO" Professional Office District Regulations to "R -7.5" Single Family Residential District Regulations. The subject property is located at 1301 West Wall Street. 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU14 -02 submitted by Alan Kunst and Ralph Mattison (Sloan & Williams Winery) requesting a conditional use permit for the possession, storage, retail sale and on- and off - premise consumption of alcoholic beverages (wine only) and outdoor seating in conjunction with a winery. The subject property is located at 112 East Texas Street and is zoned "CBD" Central Business District. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU14 -04 submitted by Mark Sellers (Twice the Ice) requesting a conditional use permit to amend the site plan approved by Ordinance No. 91 -39 for a self -serve ice and water dispenser. The subject property is located at 1216 West Northwest Highway and is zoned "HC" Highway Commercial District. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Special Use Application SU14 -01 submitted by William Tang (Bigfoot Reflexology) requesting a special use permit to allow for massage therapy services. The subject property is located at 2350 Hall- Johnson Road #145 and is zoned "CN" Neighborhood Commercial District Regulations. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to AM14 -01 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 67 Amendments relative to limiting the number of requests that can be made by an applicant to table a particular item scheduled for a joint public hearing. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Joint City Council and Planning & Zoning Commission I Meeting Agenda was prepared and posted on this the 14th day of February, 2014 at 5:00 _r p.m. Jod . Brown, City Secretary NO AF AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 18, 2014 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 CITIZEN COMMENTS 6. City Council to conduct a public hearing to receive input relative to the proposed 40th Year Community Development Block Grant (CDBG) Program street reconstruction project; consider authorizing Staff to proceed with the application submittal to Tarrant County and take any necessary action. NEW BUSINESS 7. Consider awarding the construction contract for the 2013 Water Line Improvement Project to Gra -Tex Utilities, Inc.; awarding a Materials Testing Services contract to HVJ Associates, Inc.; authorizing a 5% project contingency; appropriating funds from the unappropriated balance of the Utility Fund and the 2011 Water Impact Fee Fund Balance; authorizing Staff to execute the contracts and take any necessary action. 8. Consider a resolution authorizing the sole source purchase of multimedia services from Swagit Productions, LLC for City Council and Planning and Zoning Commission meetings; consider an annual multimedia services contract, appropriating funds from the unappropriated balance of the General Fund and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider renewal of the Baseball Field Material and Services Annual Contract with Master Turf Products and Services, Inc. Parks & Recreation Director recommends approval. 10. Consider renewal of the Pool Maintenance Services Annual Contract with Aloha Pool Service for City swimming pools. Parks & Recreation Director recommends approval. 11. Consider renewal of the Lighting and Ballasts Annual Contract with Facility Solutions Group, Inc. Administrative Services Director recommends approval. 12. Consider awarding an Engineering Services Contract to Deltatek Engineering for the Denton Creek Wastewater Lift Station relining and rehabilitation, authorizing a project contingency and authorizing Staff to execute the contract. Public Works Director recommends approval. 13. Consider a resolution authorizing and ratifying the emergency purchase of wireless connectivity equipment from DoubleRadius, Inc. to repair the communication system at the Dove Tower. Public Works Director recommends approval. 14. Consider a resolution authorizing the purchase of a roof preventative maintenance program with Weatherproofing Technologies, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Public Works Director recommends approval. 15. Consider a resolution authorizing the purchase of Panasonic laptop computers from ARC for the Fire Department through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 16. Consider a resolution authorizing the purchase of VMware annual support services j from SHI Government Solutions, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 17. Consider a resolution setting the City of Grapevine population at 48,751 as of December 31, 2013. Development Manager recommends approval. 18. Consider a resolution authorizing City Manager Bruno Rumbelow, Administrative Services Director John McGrane and Controller Karen Walker as authorized signers on all accounts and transactions with Bank of the West. Administrative Services Director recommends approval. 19. Consider the minutes of the February 4, 2014 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Acts, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 20. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU13 -19A submitted by Virginia Puente (La Buena Vida Vineyards) requesting a conditional use permit for the possession, storage, retail sale and on- and off - premise consumption of alcoholic beverages (beer and wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. The Planning & Zoning Commission tabled this item at the December 17, 2013 meeting. 21. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z14 -01 (West Wall Street) and a subsequent ordinance, if applicable. 22. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU14 -02 (Sloan & Williams Winery) and a subsequent ordinance, if applicable. 23. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU14 -04 (Twice the Ice) and a subsequent ordinance on first reading, if applicable. 24. Consider the recommendation of the Planning & Zoning Commission relative to Special Use Application SU14 -01 (Bigfoot Reflexology) and a subsequent ordinance, if applicable. 25. Consider the recommendation of the Planning & Zoning Commission relative to AM14 -01 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 67 Amendments and a subsequent ordinance, if applicable. 26. Consider the recommendation of the Planning & Zoning Commission relative to the final plat of Lot 1, Block 1, Mason Dental Addition and take any necessary action. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 14th day of February, 2014 at 5:00 p.m. , City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, FEBRUARY 18, 2014 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION Planning & Zoning Commission to conduct a briefing session to discuss items tabled at the December 17, 2013 meeting and items scheduled to be heard in the February 18, 2014 public hearing. ADJOURNMENT If you plan to attend this briefing session and you have a disability that requires special arrangements at the meeting, please contact the office of Development Services at (817) 410 -3154 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et. seq. Acts of the 1993 Texas Legislature, the Planning and Zoning Commission Briefing Session Agenda was prepared and posted on this the 14th day of February, 2014 at 5:00 p.m. WIRSWU AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, FEBRUARY 18, 2014 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 OLD BUSINESS 1. Consider Conditional Use Application CU13 -19A submitted by Virginia Puente (La Buena Vida Vineyards) and make a recommendation to the City Council. The application requests a conditional use permit for the possession, storage, retail sale and on- and off - premise consumption of alcoholic beverages (beer and wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. The application was tabled at the December 17, 2013 meeting. NEW BUSINESS 2. Consider Zoning Application Z14 -01 (West Wall Street) and make a recommendation to the City Council. 3. Consider Conditional Use Application CU14 -02 (Sloan & Williams Winery) and make a recommendation to the City Council. 4. Consider Conditional Use Application CU14 -04 (Twice the Ice) and make a recommendation to the City Council 5. Consider Special Use Application SU14 -01 (Bigfoot Reflexology) and make a recommendation to the City Council. 6. Consider A14 -01 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 67 Amendments and make a recommendation to the City Council. 7. Consider the final plat of Lot 1, Block 1, Mason Dental Addition and make a recommendation to the City Council. CONSIDERATION OF MINUTES 8. Consider the minutes of the January 21, 2014 Planning & Zoning Commission meetings and take any necessary action. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular Planning & Zoning Commission Meeting Agenda was prepared and posted on this the 14th day of February, 2014 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 18th day of February, 2014 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Roy Stewart absent, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Theresa Mason Chairman Vice Chairman Member Member Member Member Member Alternate constituting a quorum, with Commissioner Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:43 p.m. 111,6104107-111111 - • • Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, ZONING APPLICATION Z14 -01 WEST WALL STREET Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated that Zoning Application Z14 -01 had been submitted by Mary Wickman (West Wall Street) requesting rezoning of 1.039 acres from "PO" Professional Office District Regulations to "R -7.5" Single Family Residential District Regulations. The subject property is located at 1301 West Wall Street. Mr. Will Wickman requested favorable consideration of the application and stated that historic fencing had been installed to incorporate the subject tract into their homestead. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and three letters of support were copied to the Council and Commission. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Abstain: Oliver Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed & Coy Nays: None Abstain: Lease Absent: Stewart WILLIAMS WINERY Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14 -02 had been submitted by Alan Kunst and Ralph Mattison (Sloan & Williams Winery) requesting a conditional use permit for the possession, storage, retail sale and on- and off - premise consumption of alcoholic beverages (wine only) and outdoor seating in conjunction with a winery. The subject property is located at 112 East Texas Street and is zoned "CBD" Central Business District. The applicant proposes offering wine produced on -site and wine produced globally. The consumption areas are proposed inside at the tasting bar and within two seating areas: 16 seats inside and 12 seats outdoors on the patio. Parking required for the winery is 20 parking spaces and is proposed to be met by using both on -site and off -site parking. 2 Mr. Ralph Mattison requested favorable consideration of the application and answered questions relative to hours of operation, exterior modifications, parking, outdoor speakers and outdoor seating. Mayor Tate invited guests present to comment regarding the application. Mr. Carl Young, 4113 Meadow Drive, expressed concern with the plans showing only one restroom and the close proximity of the proposed winery to the church. It was noted that two letters of support had been copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14 -04 TWICE THE ICE Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14 -04 had been submitted by Mark Sellers (Twice the Ice) requesting a conditional use permit to amend the site plan approved by Ordinance No. 91 -39 for a self - serve ice and water dispenser. The subject property is located at 1216 West Northwest Highway and is zoned "HC" Highway Commercial District. The applicant proposes to establish a 672- square foot, self- service packaged ice and water dispenser on the subject site within an inoperable car wash; replacing an existing 55- square foot sign panel with a sign for the proposed use on an existing 23 -foot pole sign; with additional site improvements and traffic control signage. Mr. Mark Sellers requested favorable consideration of the application and answered questions relative to equipment screening, hours of operation, lighting, and overall site appearance and improvements. Mayor Tate invited guests present to comment regarding the application. Mr. Michael Garen, 205 North Lucas, spoke in opposition to the application noting the 24 hour operation and increased traffic. Mr. Tim Yatko, 920 Ravenswood, spoke in support of the 3 02/18/14 request. It was noted that one letter of opposition and one letter of concern had been copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 4. PUBLIC HEARING, SPECIAL USE APPLICATION SU14-01 BIGFOOT REFLEXOLOGY Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Special Use Application SUl 4-01 had been submitted by William Tang (Bigfoot Reflexology) requesting a special use permit to allow for massage therapy services. The subject property is located at 2350 Hall-Johnson Road #145 and is zoned "CN" Neighborhood Commercial District Regulations. Mr. Craig Blooming, representing the applicant, requested favorable consideration of the application. Mr. William Tang answered questions on the floor plan and staff certification. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart 0 02/18/14 ITEM 5. PUBLIC HEARING, AM14 -01 PROPOSED AMENDMENTS TO THE i GRAPEVINE CODE OF ORDINANCES, APPENDIX D COMPREHENSIVE ZONING ORDINANCE NO. 82 -73, AS AMENDED SECTION 67 AMENDMENTS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that AM14 -01 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 67 Amendments relative to limiting the number of requests that can be made by an applicant to table a particular item scheduled for a joint public hearing. At a Council work session on January 7, discussion was held on the subject of placing a limitation on the number of requests that can be made to table a case scheduled to be heard by the Council and the Planning and Zoning Commission during the joint public hearing process -- specifically, no more than one request to table not to exceed 30 days in duration. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6A. CITIZENS COMMENTS CARL YOUNG 9 Mr. Carl Young, 4113 Meadow Drive, expressed concern with the lack of enforcement of conditions on approved conditional use permits. ITEM 6B. CITIZENS COMMENTS, STEVEN SWITALA Mr. Steven Switala, 3408 Rolling Hills Lane, spoke in support of videoing Council meetings. ITEM 6C. CITIZENS COMMENTS, LUPE ALVARADO SWITALA Ms. Lupe Alvarado Switala, 3408 Rolling Hills Lane, expressed her support of videoing Council meetings. ITEM 6D. CITIZENS COMMENTS, ARAM AZADPOUR Mr. Aram Azadpour, P. O. Box 2644, Grapevine, spoke in support of videoing Council meetings. ITEM 6E. CITIZENS COMMENTS, KATHLEEN THOMPSON Ms. Kathleen Thompson, 3317 Burning Log, spoke in support of videoing Council meetings. ITEM 6F. CITIZENS COMMENTS, TIM YATKO Mr. Tim Yatko, 920 Ravenswood, expressed his support for videoing Council meetings. ITEM 6G. CITIZENS COMMENTS, JOHN GLOVER Mr. John Glover, 514 West Hudgins Street, expressed concerns with the posted speed limit on Main Street, the safety of pedestrians, and proposed a 20 m.p.h. speed limit. ITEM 6H. CITIZENS COMMENTS, WILLIAM SCHMITZ Mr. William Schmitz, 308 Smith Street #104, supported a reduced speed limit on Main Street. Item 61. CITIZENS COMMENTS, MIKE MORRIS Mr. Mike Morris, 849 Riverside Drive North, spoke in support to slowing the traffic down on Main Street and stated that the proposed multimedia services contract needed to have proper controls on security and storage. ITEM 6. PUBLIC HEARING, 40TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM STREET RECONSTRUCTION PROJECT n. 02/18/14 Mayor Tate declared the public hearing open. Public Works Director Stan Laster reported the public hearing was being held to receive input relative to the proposed 40th Year Community Development Block Grant (CDBG) Program street reconstruction project and to request authorization for Staff to proceed with the application submittal to Tarrant County. Mr. Laster stated the scope of the project is for the reconstruction of the 500 block of East Texas Street (from Austin to Dooley Streets) including new curb and gutter, asphalt paving, sidewalks on both sides of the road, handicap ramps and driveway approaches. The cost estimate for this project including engineering is $187,903.00; with an estimated $140,000.00 from Community Development Block Grant Funds and the remaining funds from the Public Works Street Division's Annual PCMF budget. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to authorize Staff to submit a CDBG application to Tarrant County. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 7. AWARD 2013 WATER LINE IMPROVEMENT PROJECT CONSTRUCTION CONTRACT AND MATERIALS TESTING SERVICES CONTRACT Public Works Director Laster recommended approval of the construction contract for the 2013 Water Line Improvement Project to Gra -Tex Utilities, Inc. in the amount of $610,259.00; awarding a Materials Testing Services contract to HVJ Associates, Inc. in the amount of $2,500.00; authorizing a 5% project contingency in the amount of $30,600.00; appropriating funds from the unappropriated balance of the Utility Fund and the 2011 Water Impact Fee Fund Balance and authorization for Staff to execute the contracts. The City's water distribution master plan includes the proposed 12 -inch waterline to convey additional water to the northwest portion of the City where peak demand puts a strain on the existing delivery capabilities. Council authorized the engineering design services contract at the April 16, 2013 meeting. The proposed 12 -inch waterline improvements will 7 02/18/14 connect within the Lake Pointe Subdivision and completes the 12-inch line identified in the master plan extending from Shady Brook Drive to Dove Loop Road. Council Member Freed, seconded by Council Member Coy, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 8. RESOLUTION, AUTHORIZE MULTIMEDIA SERVICES, SOLE SOURCE, PURCHASE City Secretary Brown recommended approval of a resolution authorizing the sole source purchase of multimedia services from Swagit Productions, LLC for videoing City Council and Planning and Zoning Commission meetings as discussed at the November 19, 2013 workshop; consider an annual multimedia services contract and appropriating funds from the unappropriated balance of the General Fund. Following discussion on security controls, annual pricing and viewer usage, Mayor Pro Tem Wilbanks offered a motion to table the item. Council Member Lease seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 9. Renew Baseball Field Material and Services Annual Contract Parks & Recreation Director recommended approval to renew the Baseball Field Material and Services Annual Contract with Master Turf Products and Services, Inc. in the estimated annual amount of $25,000.00. This is the third renewal of the four optional, one-year renewals available. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: N 02/18/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 10. Renew Pool Maintenance Services Annual Contract Parks & Recreation Director recommended approval to renew the Pool Maintenance Services Annual Contract in the estimated amount of $19,000.00 with Aloha Pool Service for City swimming pools. This is the second renewal of the four optional, one -year renewals available. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 11. Renew Lighting and Ballasts Annual Contract Administrative Services Director recommended approval to renew the Lighting and Ballasts Annual Contract with Facility Solutions Group, Inc. in an estimated amount of $17,000.00. The vendor has agreed to renew the contract with an increase of three percent due to cost increases in raw materials. This is the first renewal of the four optional, one -year renewals available. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 12. Award Engineering Services Contract, Denton Creek Wastewater Lift Station Relining and Rehabilitation Project Public Works Director recommended approval to award an Engineering Services Contract to Deltatek Engineering in the amount of $19,100.00 for the Denton Creek Wastewater Lift Station relining and rehabilitation, authorizing a project contingency in the amount of $5,000.00 and authorizing Staff to execute the contract. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: E I EM Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart Item 13 Resolution Authorize and Ratify Emergency Purchase of Wireless Connectivity Equipment Public Works Director recommended approval of a resolution authorizing and ratifying the emergency purchase of wireless connectivity equipment in the amount of $43,626.34 from DoubleRadius, Inc. to repair the communication system at the Dove Water Tower. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2014 -17 ., • Ilk ej" ..� �. Item 14. Resolution, Authorize Purchase of a Roof Preventative Maintenance Program Public Works Director recommended approval of a resolution authorizing the purchase of a roof preventative maintenance program with Weatherproofing Technologies, Inc. in an amount not to exceed $25,554.26 through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2014 -18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SERVICES FOR A ROOF PREVENTATIVE MAINTENANCE m 02/18/14 PROGRAM THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Purchase of Panasonic Laptop Computers City Manager recommended approval of a resolution authorizing the purchase of 11 Panasonic laptop computers for the Fire Department from ARC in an amount not to exceed $55,241.45 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2014 -19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PANASONIC LAPTOP COMPUTERS THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorizinq Purchase of VMware Annual Support Services City Manager recommended approval of a resolution authorizing the purchase of VMware annual support services from SHI Government Solutions, Inc. in an amount not to exceed $32,019.00 through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2014 -20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VMWARE ANNUAL SUPPORT SERVICES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION ill 02/18/14 - • ., ..• iii i ':• i !. Item 17. Resolution, Setting 2013Population Development Manager recommended approval of a resolution setting the City of Grapevine population at 48,751 as of December 31, 2013. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RESOLUTION NO. 2014 -21 ■.• i 1k reffrAl q 01 Mill �. Item 18 Resolution Authorize Signers on all Accounts and Transactions with Bank of the West Administrative Services Director recommended approval of a resolution authorizing City Manager Bruno Rumbelow, Administrative Services Director John McGrane and Controller Karen Walker as authorized signers on all accounts and transactions with Bank of the West. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, & Coy Nays: None Abstain: Lease Absent: Stewart RESOLUTION NO. 2014 -22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING PERSONS NAMED BELOW TO SIGN ON ALL ACCOUNTS AND TRANSACTIONS WITH BANK OF THE WEST AND PROVIDING AN EFFECTIVE DATE 12 1 Item 19. Consideration of Minutes City Secretary recommended approval of the minutes of the February 4, 2014 City Council meetings as published. Motion by Council Member Coy, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present with the exception of Council Member Stewart. ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU13 -19A LA BUENA VIDA VINEYARDS The Planning & Zoning Commission tabled this item at the December 17, 2013 meeting. Chairman Oliver reported the Planning & Zoning Commission voted 6 -1 for approval of Conditional Use Application CU13 -19A submitted by Virginia Puente (La Buena Vida Vineyards) with the stipulation that the applicant's plan of action for security, music control, trash and operating hours be included in the ordinance. The conditional use permit requests the possession, storage, retail sale and on- and off - premise consumption of alcoholic beverages (beer and wine only) and outside dining in conjunction with a restaurant. The subject property is located at 416 East College Street and is zoned "GV" Grapevine Vintage District Regulations. Council Member Freed offered a motion to accept the Commission's recommendation for approval with the conditions added in the ordinance and granting the conditional use permit. The motion died for lack of a second. Assistant Development Services Director Stombaugh reviewed the speaker site plan, outdoor stage location and noise screening, use of off -duty Grapevine Police officers to monitor sound; in addition to the applicant's hourly noise monitoring procedures. He noted that property owners had rescinded previous submitted protests and that a super- majority vote was no longer required. Following discussion of the application, Council Member Lease offered a motion to deny the conditional use application. The motion was seconded by Mayor Pro Tern Wilbanks and prevailed by the following vote: 13 02/18/14 Ayes: Tate, Wilbanks, Spencer & Lease Nays: Freed & Coy Absent: Stewart ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z14 -04 WEST WALL STREET Chairman Oliver reported the Planning & Zoning Commission voted 6 -0 -1 for approval of Zoning Application Z14 -01 submitted by Mary Wickman (West Wall Street) granting rezoning of 1.039 acres from "PO" Professional Office District Regulations to "R -7.5" Single Family Residential District Regulations. The subject property is located at 1301 West Wall Street. Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance granting the rezoning. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed & Coy Nays: None Abstain: Lease Absent: Stewart moon a • •. • 14 02/18/14 DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14 -02 SLOAN & WILLIAMS WINERY Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU14 -02 submitted by Alan Kunst and Ralph Mattison (Sloan & Williams Winery) requesting a conditional use permit for the possession, storage, retail sale and on- and off - premise consumption of alcoholic beverages (wine only) and outdoor seating in conjunction with a winery. The subject property is located at 112 East Texas Street and is zoned "CBD" Central Business District. Council Member Freed offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion died for lack of a second. Following discussion on the outdoor seating, fencing, parking and hours of operation, Council Member Spencer offered a motion to table the item until March 18, 2014. Council Member Lease seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14 -04 TWICE THE ICE Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Conditional Use Application CU14 -04 submitted by Mark Sellers (Twice the Ice) requesting a conditional use permit to amend the site plan approved by Ordinance No. 91 -39 for a self -serve ice and water dispenser. The subject property is located at 1216 West Northwest Highway and is zoned "HC" Highway Commercial District. Council Member Freed offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion died for lack of a second. Following discussion on traffic flow, site improvements and parking, Mayor Pro Tern Wilbanks offered a motion to deny the conditional use application. The motion was seconded by Council Member Lease and prevailed by the following vote: 15 Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU14 -01 BIGFOOT REFLEXOLOGY Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of Special Use Application SU14 -01 submitted by William Tang (Bigfoot Reflexology) granting a special use permit to allow for massage therapy services. The subject property is located at 2350 Hall- Johnson Road #145 and is zoned "CN" Neighborhood Commercial District Regulations. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the special use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart • IS " ` •; liU* 02/18/14 ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION AM14 -01 PROPOSED AMENDMENTS TO THE GRAPEVINE CODE OF ORDINANCES, APPENDIX D, COMPREHENSIVE ZONING ORDINANCE NO. 82 -73, AS AMENDED, SECTION 67 AMENDMENTS Chairman Oliver reported the Planning & Zoning Commission voted 5 -2 for approval with the word "initiated" substituted for "presented" in the second paragraph of the proposed amendments (AM14 -01) to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 67 Amendments relative to limiting the number of requests that can be made by an applicant to table a particular item scheduled for a joint public hearing. Council Member Spencer, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the revised ordinance. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart •'0 • 1 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 67, AMENDMENTS PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 1, BLOCK 1, MASON DENTAL ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7 -0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Mason Dental Addition. The 0.911 acres is located at the southwest corner of Wall and Ball Streets and is being platted to construct a dentist office. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Mason Dental Addition. The motion prevailed by the following vote: liVA 02/18/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart ADJOURNMENT Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 10:01 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: Stewart PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of March, 2014. Uyff� Jo Brown t Ci 1alecretary W F-IV.OTJW -0-101 = §3