HomeMy WebLinkAboutItem 17 - Traffic Signal Equipment and Materials I "EG ''I' _11-
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 5\2—
MEETING DATE: MARCH 6, 2012
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR THE
PURCHASE OF TRAFFIC SIGNAL EQUIPMENT AND
MATERIALS
RECOMMENDATION:
City Council to consider approval to renew an annual contract to purchase traffic signal
equipment materials from McCain, Inc. and Consolidated Traffic Controls for the Public
Works Department, Traffic Operations Division on an as needed basis. Purchases will
be limited to the budgeted amount for this service.
FUNDING SOURCE:
Funds are available in account 174-43301-093-000 (Street Maintenance/Capital
Replacement/Transportation Infrastructure Maintenance/Traffic Sign and Signal
Maintenance) and 174-43301-090-000 (Street Maintenance/Capital Replacement/
Transportation Infrastructure Maintenance/Annual Street Maintenance and Overlay) in
the budgeted amount of $35,000.00.
BACKGROUND:
Bids were taken in accordance with City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000. Seventeen bid packages
were requested by vendors. Six bids were received. (See attached bid tabulation.)
The purpose of this contract is to purchase traffic signal equipment materials on an as
needed basis by traffic operations staff. Council awarded the initial contract period on
March 15, 2011 with four, one-year optional renewals. If approved, this will be for the first
renewal contract period.
Staff has reviewed all bids received and found that McCain, Inc. and Consolidated
Traffic Controls are the lowest responsive/responsible bidders meeting specifications.
These vendors have provided materials to the City on past contracts with satisfactory
results and have agreed to renew the contract with no increase in pricing.
Staff recommends approval.
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