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HomeMy WebLinkAbout1992-07-07 Regular Meeting k � , F �I f �( !` !. � t � AGENDA ` CITY OF GRAPEVINE, TEXAS ^ €� SPECIAL CITY COUNCIL MEETING � r TUESDAY, JULY 7, 1992 AT 6:00 P.M. ; CONFERENCE ROOM #204 � 307 WEST DALLAS ROAD t 4 i i DINNER AT 5:45 P.M. f i r CALL TO ORDER ` � f'. EXECUTIVE SESSION � � Y f 1. City Council to conduct a closed session regarding [A] � personnel (discussion of selection of a Police Chief) , [B] � contemplated litigation (relative to Dallas/Fort Worth � International Airport Board's decision relative to proposed � F Runway 16/34 West) and [C] contemplated litigation (update on � challenge to Wastewater Permit at Texas Water Commission) G under amendments to Article 6252-17, V.A.T.C.S. , Subsections r 2 (e) and 2 (g) • � € City Council to reconvene in open session and take any ; necessary action regarding [A] personnel (discussion of � selection of a Police Chief) , [B] contemplated litigation � (relative to Dallas/Fort Worth International Airport Board's � decision relative to proposed Runway 16/34 West) and [C] � contemplated litigation (update on challenge to Wastewater � Permit at Texas Water Commission) under amendments to Article } 6252-17, V.A.T.C.S. , Subsections 2 (e) and 2 (g) . ; i � ADJOURNMENT i , _ x IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY � CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE ` SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS � THE 2ND DAY OF JULY, 1992 AT 5:00 P.M. r � � ; Li a Huf City Secreta E r i � STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 7th day of July, 1992 at 6: 00 p.m. in Conference Room #204, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member , Will Wickman Council Member constituting a quorum, with the following members of the City Staff: Mark S. Watson City Manager ` Trent Petty Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6: 00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding [A] personnel (discussion of selection of a Police Chief) , [B] contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West) and [C] contemplated litigation (update on challenge to Wastewater Permit at Texas Water Commission) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) and 2 �g) • Upon reconvening in open session in the Council Chambers, City Manager Mark S. Watson reported there was no action necessary relative to [A] personnel (discussion of selection of a Police Chief) , [B] contemplated litigation (relative to Dallas/Fort Worth International Airport Board's decision relative to proposed Runway 16/34 West) and [C] contemplated litigation (update on challenge to Wastewater Permit at Texas Water Commission) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) and 2 (g) . Note: City Council continued with the Regular City Council Meeting. ; i i 07/07/92 ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, made a motion to adjourn at 10: 47 p.m. The motion prevailed by the i following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, '`° TEXAS on this the 21st day of July , 1992. � APPROVED: r William D. Tate � Mayor � ATTEST: ; � Lin Huff City Secretary ! S 2 a � � a � � + AGENDA j CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JULY 7, 1992 7:30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 l 307 WEST DALLAS ROAD i � CALL TO ORDER � � � INVOCATION: Council Member Jerry L. Pittman ; 1 � { PRESENTATIONS � ' 1. Presentation by Mr. Ed McLaughlin regarding the Tarantula i Steam Excursion Train. , 1 l 2. Mayor Tate to present a Plaque of Appreciation to Mr. Bill .� Martin, former Parks & Recreation Board Chairman and member, � who served from January 1984 to June 1992 . � � 3 . Mayor Tate to present Certif icates of Recognition to employees � of the Grapevine Wastewater Treatment Plant for receiving the ; Texas Water Commission Annual Excellence Award for Wastewater Treatment Plant Operations and Maintenance and to employees of � the Water Plant for receiving the U. S. Environmental ; Protection Agency, Region 6, Regional Administrator's ' Environmental Excellence Award for Public Water Supply. 3 i i � CITIZENS REQUEST � � � � ' PUBLIC HEARING � � 4 . City Council to continue a public hearing relative to granting � a ten (10) year telecommunications system franchise to GTE � Southwest, Inc. , consider first reading of an ordinance � granting said franchise to GTE Southwest, Inc. and take any s � necessary action. � ; 5. City Council to conduct a public hearing relative to the � concept plan of a park in southeast Grapevine along Big Bear Creek and Bear Run Drive and take any necessary action. � ;s � " NEW BUSINESS � � 6. Consider a resolution naming the 43 acre site in southeast � Grapevine as Bear Creek Park and take any necessary action. � � ! 4 1 k P i . r � � t i i � i � 7. Consider a resolution authorizing the Grapevine Heritage � Foundation to establish and implement an admission fee F structure for future Main Street Days and GrapeFest Festivals ` and take any necessary action. � �' 8. Consider the request of the owner of Labrador Bay Estates to ' suspend the requirement for sidewalks to be constructed in the � subdivision and take any necessary action. � ' CONSENT AGENDA � k Consent items are deemed to need little Council deliberation and � � will be acted upon as one business item. Any member of the City � ' Council or member of the audience may request that an item be f withdrawn from the consent agenda and placed before the City � s Council for full discussion. Approval of the consent agenda � ' authorizes the City Manager, or his designee, to implement each = item in accordance with Staff recommendations. � � 9. Consider a resolution authorizing a matching grant application ` with the Texas Parks and Wildlife Department to develop a 43 � � acre park in southeast Grapevine. Parks & Recreation Board � and Staff recommend approval. � 10. Consider approval of the Texas Parks and Wildlife matching � grant budget for a 43 acre park in southeast Grapevine. Parks � a & Recreation Board and Staff recommend approvale � � , g ` 11. Consider an ordinance abandoning and vacating a portion of an � ! existing utility and drainage easement on Lot 23R, Block 9, � ' Grapevine Lake Estates, Section 2. Public Works Director � � recommends approval. f 3 �12. Consider authorizing City Secretary to dispose of certain records which meet the minimum State retention guidelines. � � City Secretary recommends approval. ; � ; 13 . Consider adopting a resolution approving an agreement with � ' Texas Department of Transportation for construction management � � charges in the amount of $11, 300.00 for intersection � `_. reconstruction and traffic signalization on State Highway 121 � at Mustang Drive intersection. Public Works Director � t recommends approval. � � � 14 . Consider awarding the Pool Road/Hall-Johnson Road � ' signalization project to the lowest and best bidder meeting � specifications, Arjang Systems, Inc. , in the amount of � $45, 140. 00. Public Works Director recommends approval. � � 15. Consider award of Bid 92-366 Computer/Copy/Fax Paper Contract � to the lowest and best bidders meeting specif ications: Off ice l ' Product Center; Inwood Business Systems; Miller Business � a .� , , ; i ; � I E i i � ( i t � Systems; Royer and Schutts; and Staples Contract Office � Supply. Staff recommends approvale F i � 16. Consider a request by the Grapevine Rotary Club, Grapevine ,, � Heritage Foundation and the Convention and Visitors Bureau � Board to install American Flags along Main Street during the � five national patriotic holidays - Memorial Day, Flag Day, � Independence Day, Labor Day and Veterans Day. Convention & ; Visitors Bureau Director recommends approval. � � � 17. Consider authorizing a sub-lease agreement with Lakeside � Management Company for 3 . 35 acres in Oak Grove Park for � � baseball fields. Parks & Recreation Board and Staff recommend approval. � i 18. Consider approval of the minutes of the June 16, 1992 City � Council meetings. City Secretary recommends approval as � published. � PURSUANT TO THE TEXAS OPEN MEETINGS ACT, VERNON'S TEXAS CIVIL � STATUTES, ARTICLE 6252-17, ONE OR MORE OF THE ABOVE ITEMS MAY BE � CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION � HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION � FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. � ;: f C t MISCELLANEOUS REPORTS AND/OR DISCUSSION � � 19. Risk Manager to report status of "SIR" (Self-Insured Retention � Plan) Property Casualty Insurance Program. ' ; � 20. Consider schedule of FY93 budget workshops. � [ � € ADJOURNMENT � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED, BY � CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE � REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS � THE 2ND DAY OF JULY, 1992 AT 5: 00 P.M. � � i a Huff City Secreta � � � � � t � � f ! E F _ __ _ - STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of July, 1992 at 7: 30 p.m. in the Council Chambers, Municipal Court Room #205, 307 West Dallas Road, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Gil Traverse Council Member Jerry L. Pittman Council Member Will Wickman Council Member constituting a quorum, with the following members of the City Staf f: Mark S. Watson City Manager Trent Petty Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7 :45 p.m. INVOCATION Council Member Pittman delivered the Invocation. ITEM 1. PRESENTATION, TARANTULA STEAM EXCURSION TRAIN Mr. Ed McLaughlin presented a slide program regarding the history of the Tarantula Steam Excursion Train and its current operation in the City of Fort Worth. The organization (established in 1987) ' began operation of the train over ten miles of track in historic Fort Worth in 1988. Mr. McLaughlin stated the operation is a private entity, and that the Tarantula Steam Excursion Train and the Fort Worth & Western Railroad are going to continue to do their part in attracting both visitors and new business growth to the metroplex. He then reviewed a possible link with Grapevine through D.A.R.T. and the Southern Pacific railroad tracks to bring the Tarantula Steam Excursion Train to the City of Grapevine. Brief Council discussion ensued relative to the possibilities to enhance tourism and economic development within the City of Grapevine by bringing the Tarantula Steam Excursion Train to the o�/o�/9a City. Staff was directed to research possibilities for an agreement to bring the Tarantula Steam Excursion Train to Grapevine. There was no formal action taken by the City Council. ITEM 2 . PRESENTATION, PLAQUE OF APPRECIATION, MR. BILL MARTIN Mayor Tate presented a Plaque of Appreciation to Mr. Bill Martin, former Parks & Recreation Board Chairman and Member, who served from January 1984 to June 1992 . Mr. Martin was recognized for his contributions to the Open Space Committee, 1988 and 1992 Capital Improvement Committees, and the Lake Master Plan Committee. ITEM 3 . PRESENTATION, CERTIFICATES OF RECOGNITION, WASTEWATER AND WATER TREATMENT PLANT EMPLOYEES ' Mayor Tate presented Certificates of Recognition to employees of the Grapevine Wastewater Treatment Plant for receiving the Texas Water Commission Annual Excellence Award for Wastewater Treatment Plant Operations and Maintenance. This award recognizes facilities that demonstrate environmental concern for water quality and consistently produce a quality wastewater effluent. Those recognized were: Mr. Jean Bartley, Water and Wastewater Treatment Superintendent; Mr. Francis Formoso, Chief Plant Operator Wastewater; Ms. Peggy DeFoer, Chemist; Mr. Mike Gibson, Plant Operator; Mr. Dan Petty, Plant Operator; Mr. Archie Hill, Plant Operator Trainee; and Mr. Willard Young, Maintenance Worker. Mayor Tate also recognized the employees of the Grapevine Water Treatment Plant for receiving the U. S. Environmental Protection Agency, Region 6, Regional Administrator's Environmental Excellence Award for Public Water Systems. This award recognizes water systems that have achieved the goals of the "Clean Water Act" and ' demonstrate the ability to produce quality drinking water. Those recognized were: Mr. Frank White, Chief Plant Operator; Mr. James Pederson, Plant Operator; Mr. Barry Morrison, Plant Operator; Mr. Brian Lindell, Plant Operator; Ms. Tammy Emery, Plant Operator; and Mr. Brad Davis, Plant Operator. ITEM 3A. CITIZENS REOUEST, MR. CHRIS BABIN Mr. Chris Babin, 1816 Greenhaven, read the following letter into the minutes: ----------------------------------------------------------------- ' We citizens of Grapevine who are also members of the Communication Workers of America and employees of GTE , want it read into the public record that we believe it is ' the responsibility of the city council to assert its influence with GTE on behalf of its citizens. 2 ' o�/o�/9a When General Motors threatened to close its Arlington plant everyone up to the Governor got involved to influence GM to keep the plant open. The issue here is no different, its (sic) the elimination of jobs, GTE is just being more subtle about it. Since 1985 GTE-SW has cut over 2600 jobs in the cities and towns we currently serve. Members of this council have expressed their belief that it is not the cities (sic) place to get involved in labor relations. Yet, we see cities (sic) grant GTE tax abatements and GTE taking politicians on golf trips. WHERE IS OUR VOICE? WHO SPEAKS FOR US? DID YOU KNOW? 1. CWA and GTE-SW have been in contract negotiations since March 31, 1992. The current contract expired on May 15, 1992 . In order to preserve our jobs and continue to provide quality service to you, our friends and neighbors and customers, we have agreed to work day to day under the existing contract. 2. GTE-SW came to the bargaining table with take away proposals that would erode our standard of living and greatly reduce our job security. These Company , proposals would help erode good full time Company jobs and negatively impact the communities in which we work and live. 3. One of the Company's demands is to utilize even more contract labor. We view this demand as a way to cut stable full time jobs at the telephone company. Full time jobs that will be needed in the future. Contractors do not normally live or spend their paychecks in the towns and cities that we serve. This means they do not pay local taxes and support local schools and businesses like full time Company employees do. We also feel that the use of contractors will erode the quality of service that CWA represented employees provide now. 4. GTE-SW wants to cut our health care and shift more costs to employees. They demand this even though their health care costs are stable due to less employees. Claims are down, controls are in place and the employees are already paying more. 5. GTE which is now the largest telephone company in the U.S. due to the GTE/Contel merger has seen a dramatic increase in profits, return to ' shareholders, and worker productivity. Profitability per employee is higher at GTE than other telelphone companies so there is no need to do the things the Company is wanting to do. It's a clear case of simply increasing profits at the 3 o�/o�/9a expense of the employees who work, live and support this community. On June 20, 1992 the Union released its bargaining committee for lack of movement by the company. Union leaders are on call should the company decide it is serious about moving forward in negotiations. We are not seeking anyone to hammer out our agreement for us, we are merely seeking support in our struggle to keep our jobs, afford health care for our families and maintain our standard of living. I ask the Council, when the jobs are gone and the tax base eroded, then is it the right time for the council to get involved? Chris Babin 1816 Greenhaven ITEM 3B. CITIZENS REQUEST, MR. J. R. ZENGLER Mr. J. R. Zengler, 914 Hummingbird, stated his support of the GTE Southwest, Inc. franchise. He did express concern regarding the amount of the franchise fee and that it is hiding a tax increase. . He commented that it would be beneficial to the citizens if the franchise fee were eliminated and presented to them as a tax that could be written off. He requested a report from the City as to where the franchise fee collected is being spent and justification for the City requesting the increase in the fee. ITEM 3C. CITIZENS REQUEST, MR. JIM MARZILI Mr. Jim Marzili, 5708 Roberts Road, stated he had been issued a citation by Code Enforcement for storing firewood at his residence and operating a business from his home. He stated he was not operating a business from his home and requested action to resolve the situation. City Manager Mark S. Watson stated that he would meet with Mr. Marzili and review the situation to try to resolve the issue. ITEM 3D. CITIZENS REOUEST. MR. MICHAEL PATTERSON Mr. Michael Patterson, 2156 Winding Creek, addressed the City Council regarding the selection process for the Golf Course Advisory Board. He expressed concerns that new people were not considered and appointed to the Board. He stated that tenure of members should be considered when appointments are being made and that new people needed to be included in the system. ' 4 o�/0�/92 ITEM 4 . PUBLIC HEARING, TELECOMMUNICATIONS SYSTEMS FRANCHISE, GTE -__ , SOUTHWEST, INC. , ORDINANCE. FIRST READING Mayor Tate declared the public hearing open and continued from the ' June 2, 1992 City Council meeting. City Manager Mark S. Watson stated Staff had reviewed the City Council's concerns about the need to increase the franchise fee from its current 2� of gross revenues to 3� of gross revenues. The franchise fee, also known as the street rental fee, is used to offset the cost to the City to acquire and maintain rights-of-way that are available to all utility companies free of charge as well as for payment by the utility company for the temporary interference of public rights-of-way, administration of the ordinance and any other costs and obligations assumed by the City. Mr. Watson briefly reviewed a revenue summary which depicted that franchise payments from GTE have declined an average of 1.305� annually while T. U. Electric and Lone Star Gas franchise payments have increased 8. 03� and 9.83�, respectively. The decline from GTE is not due from reduced growth, which is averaging 5-6� annually, ' but from massive deregulation of the telecommunications industry. Mayor Tate invited guests present to comment regarding the proposed telecommunications franchise. Mr. J. R. Zengler, 914 Hummingbird, inquired as to the portion of money collected from the franchise fee which goes to road repairs. Council responded that the City's , accounting system is not set up to provide that type of information , and the fee is used to acquire right-of-way for installation of ' utilities, etc. Council Member Spencer, seconded by Mayor Pro Tem Ware, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None Mr. Watson requested the City Council consider the first reading of an ordinance granting a five (5) year telecommunications system franchise, with a five (5) year extension (if mutually agreed upon by both parties) to GTE Southwest, Inc. City Secretary Linda Huff read the first reading of the proposed telecommunications franchise ordinance into the record. Council Member Spencer, seconded by Council Member Traverse, offered a motion to approve the first reading of the franchise ordinance. The motion prevailed by the following vote: ,� Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None 5 o�/0�/92 ORDINANCE NO. 92-34 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DEFINING TERMS; REQUIRING THE PAYMENT OF STREET RENTAL CHARGES FOR THE USE OF THE STREETS, ALLEYS, HIGHWAYS, PUBLIC THOROUGHFARES, PUBLIC UTILITY EASEMENTS AND PUBLIC WAYS OF THE CITY OF GRAPEVINE, TEXAS, BY TELEPHONE COMPANIES TO PROVIDE TELECOMMUNICATION SERVICES; PROVIDING THE TERM; PROVIDING CONDITIONS OF SUCH USAGE; FINDING SUCH STREET RENTAL CHARGE TO BE REASONABLE; PROVIDING FOR AUDIT AND INFORMATION; PROVIDING FOR ACCEPTANCE; PROVIDING FOR SEVERABILITY; PROVIDING FOR INDEMNIFICATION; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; ' FINDING AND DETERMINING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING AN EFFECTIVE DATE ITEM 5. PUBLIC HEARING, PARK CONCEPT PLAN. SOUTHEAST GRAPEVINE Mayor Tate declared the public hearing open. Parks & Recreation Director Mark Mailes presented the proposed concept plan for a 43 acre park in southeast Grapevine along Big Bear Creek and Bear Run Drive. The concept plan was developed through citizen input and suggestions from two public meetings. He stated that the park would be similar in nature to Parr Park and he briefly reviewed the proposed amenities stating that baseball '' fields could be added later. Mr. Mailes requested approval of the � concept plan to be submitted to the Texas Parks and Wildlife , matching grant program. Council discussion centered around lack of adequate parking for the proposed park, especially the proposed practice soccer field. It was noted that the concept plan was developed for submittal to the Texas Parks and Wildlife for a matching grant and that future parking and fields would be at the expense of the City. Mayor Tate invited guests present to comment regarding the proposed park concept plan. The following citizens spoke: 1. Mr. Mark Compton 4. Mr. Ken Clontz 4317 Windswept Lane 4403 Asbury 2 . Mr. Marc Compton 5. Mr. Charles Booth 734 Bear Run Road 4513 Ainsworth Circle 3 . Mr. Chris Thomas 6. Mr. David Valentine 4339 Windswept Lane 711 Preston Place 6 o�/o�/9a 7. Ms. Judy Sherman 9. Ms. Carolyn Compton 700 Preston Place 4317 Windswept Lane 8. Mr. Mike Grima 10. Mr. Jeff Raines 4313 Windswept 707 Premier P1aceLane Comments were made in favor of the proposed park, but concerns were expressed regarding safety of children due to increased traffic in the neighborhoods, location of the practice soccer field (possibly switch playground and soccer field locations) , lack of adequate parking and adequate access to the park. Council discussion noted that the proposed park was designed to be used by a great majority of the City and that the neighborhood concept does not apply to the park. During deliberation, Council Member Pittman, seconded by Council Member Spencer, offered a motion to table the item and continue the public hearing to the July 21, 1992 City Council meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None City Council directed Staff to further review the proposed concept plan regarding parking off State Highway 360, relocating the soccer , field and reviewing the original Park Master Plan regarding the proposed park. ITEM 6. RESOLUTION NAMING BEAR CREEK PARK Parks & Recreation Director Mark Mailes and the Parks & Recreation Board recommended approval of a resolution to name the 43 acre park site in southeast Grapevine as Bear Creek Park. Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to approve the resolution naming the park--Bear Creek Park. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None RESOLUTION NO. 92-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESCRIBING THE LOCATION ' OF A CITY PARK PROPERTY AND DETERMINING A NAME � FOR SAID PARK 7 i 07/07/92 RECESS AND RECONVENE Mayor Tate announced the City Council would take a brief recess. Upon reconvening in the Council Chambers, all members of the City Council were present. ITEM 7. RESOLUTION. AUTHORIZING ADMISSION FEES FOR FESTIVALS Grapevine Heritage Foundation Director Ron Emrich and the Grapevine ' Heritage Foundation Board of Directors requested approval of a resolution authorizing the Grapevine Heritage Foundation to establish and implement an admission fee structure for future Main ' Street Days and GrapeFest festivals. Mr. Emrich noted that since the voluntary contribution policy for GrapeFest 1991 and Main Street Days 1992 was approved by the City Council, festival organizers have added outlying parking facilities (served by free shuttles) , upgraded the design of entrance gates and festival fencing, improved signage throughout the festival and its ' ; periphery, increased training for volunteers, and also distribute an events schedule and map at entrances and ticket booths. The Grapevine Heritage Foundation Board and Staff report that proceeds from an established admission fee will provide for more stable income to cover debt retirement on the Heritage Center and Palace Theatre, as well as other financial obligations of the Foundation, i.e. public safety and improved event quality. Grapevine Heritage Foundation Board Member Hugh Reed addressed the City Council regarding the need for established admission fees in order that the Heritage Foundation be able to meet its financial obligations and to have the vehicle to accomplish the charge given to the Foundation by the City Council. He also reviewed a proposal to supply four (4) civic organizations--Grapevine Chamber of Commerce, AMBUCS, Rotary Club and G.R.A.C.E. with 100 complimentary tickets each to be distributed for use by those they deem necessary, to allow advance purchase of festival tickets, and to work with area merchants to provide a "preferred customer program" to allow free admission to the festivals to conduct business with downtown merchants. 3 Following lengthy discussion, Council Member Wickman, seconded by ; Council Member Spencer, offered a motion to adopt the resolution = establishing admission fees for festivals in the amount of $2 . 00 per adult, $1. 00 for children under 12 and Senior citizens (65 and older) , and $5. 00 cap per family, in addition to providing 100 complimentary tickets each to four (4) civic organizations-- Grapevine Chamber of Commerce, Rotary Club, AMBUCS and G.R.A.C.E. , as well as complimentary tickets available at the gate for those deemed deserving by gate attendants. The motion prevailed by the following vote: Ayes: Tate, Spencer, Traverse, Pittman & Wickman Nays: Ware & Wilbanks 8 o�/0�/92 RESOLUTION NO. 92-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ESTABLISHING GATE ADMISSION FEES DURING CITY FESTIVALS; AND PROVIDING AN EFFECTIVE DATE ITEM 8. AUTHORIZE SIDEWALK VARIANCE RE4UEST, LABRADOR BAY ESTATES Public Works Director Jerry Hodge submitted the request of Ms. Leslee L. Nelson to suspend the City of Grapevine's requirement for sidewalks to be constructed in Labrador Bay Estates. Ms. Nelson addressed the City Council requesting favorable consideration of this request, noting that the subdivision is secluded with only nine (9) buildable lots and that all of the sidewalks would be below elevation 572 Above Mean Sea Level. Council questioned the reason for the exception to the sidewalks and requested Staff to identify the circumstances affecting the property in question. Following discussion, Mr. Hodge requested the item be tabled for Staff to further review the request. It was the consensus of the City Council to table the item. ' There was no formal action taken by the City Council. CONSENT AGENDA The next order of business was for the City Council to consider the consent agenda items which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or City Council who wished to remove an item from the consent agenda for full discussion. Item 17 Sub-Lease Agreement, Oak Grove Park, Lakeside Management Company was removed by Mr. J. R. Zengler. Item 9. Resolution, Authorizinq Matchinq Grant Application, Texas Parks and Wildlife Department, Bear Creek Park This item was not discussed as it related to Item 5. ' Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to table the item to the July 21, 1992 City Council meeting. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None 9 o�/0�/92 ' � Item 10. Approve, Texas Parks and Wildlife Matching Grant Budaet .., This item was not discussed as it related to Item 5. Council Member Spencer, seconded by Council Member Wilbanks, _ offered a motion to table the item to the July 21, 1992 City ' Council meeting. The motion prevailed by the following vote: ; _ Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None Item 11. Ordinance, Abandon Utility and Drainage Easement, Lot 23R, Block 9 , Grapevine Lake Estates, Section 2 Public Works Director recommended approval of an ordinance abandoning and vacating a portion of an existing utility and drainage easement on Lot 23R, Block 9, Grapevine Lake Estates, Section 2 . ; Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None ORDINANCE NO. 92-33 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ABANDONING AND VACATING A PORTION OF AN EXISTING UTILITY AND DRAINAGE EASEMENT LOCATED IN LOT 23R, BLOCK 9, GRAPEVINE LAKE ESTATES SECTION 2, IN THE CITY OF GRAPEVINE, TEXAS, AS HEREINAFTER DESCRIBED; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12 . Authorize Disposal of Certain City Secretary Records City Secretary recommended approval to dispose of certain records which meet the minimum State retention guidelines: 1980-87 bids and bid documentation; 1974-89 burial transit permits; 1982-88 committee applications and related correspondence; 1976-87 election contracts; 1975-89 permits and licenses for solicitors, service stations, coin-operated machines and mobile homes which have been canceled, terminated or have expired. Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None 10 ' o�/0�/92 Item 13 . Resolution. Agreement with Texas Department of Transportation, State Highway 1211Mustang Drive ' Intersection Construction Public Works Director recommended approval of an agreement with Texas Department of Transportation for construction management , charges in the amount of $11, 300. 00 for intersection reconstruction and traffic signalization on State Highway 121 at Mustang Drive intersection. Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: ' Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None RESOLUTION NO. 92-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY TO UNDERTAKE THE EXPANSION OF THE INTERSECTION OF MUSTANG DRIVE AND STATE HIGHWAY 121, AUTHORIZING THE FUNDING OF THE EXPANSION AND ' FUNDING OF TEXAS DEPARTMENT OF TRANSPORTATION CONSTRUCTION MANAGEMENT SERVICES; AND � PROVIDING AN EFFECTIVE DATE Item 14. Award Contract, Pool Road/Hall-Johnson Road Signalization Project, Arjanq Systems, Inc. Public Works Director recommended award of the Pool Road/Hall- Johnson Road Signalization Project, to the lowest and best bidder meeting specifications, Arjang Systems, Inc. , in the amount of $45, 140.00. Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None Item 15. Award Bid 92-366 Computer/Copy/Fax Paper Contract � Staff recommended award of Bid 92-366 Computer/Copy/Fax Paper Contract to the lowest and best bidders meeting specifications as follows: 9 to 5 Office Product Center for Item 3; Inwood Business Systems for Items 2, 5-8 and 11; Miller Business Systems for items 1, 9, 10 and 14-16; Royer and Schutts for Items 4, 12 and 18; and Staples Contract Office Supply for Items 13 and 17. , 11 o�/o�/9a Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a � motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None � Item 16. Agprove Installation of United States Flags on Main Street for National Patriotic Holidays Convention & Visitors Bureau Director recommended approval of a request by the Grapevine Rotary Club, Grapevine Heritage Foundation and the Convention & Visitors Bureau Board to install United States ; Flags along Main Street during the five (5) national patriotic holidays--Memorial Day, Flag Day, Independence Day, Labor Day and Veterans Day. ' Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman Nays: None ITEM 17. SUB-LEASE AGREEMENT, OAK GROVE PARK, LAKESIDE MANAGEMENT COMPANY ' This item was removed from the consent agenda and discussed after Item 18. Parks & Recreation Board and Director recommended approval of a sub-lease agreement with Lakeside Management Company for 3 . 35 acres in Oak Grove Park for expansion of the baseball fields. Mr. J. R. ' Zengler, 914 Hummingbird, requested improvements be made to the park road located behind his property that provides access to the park area. City Manager Watson reported that Staff would work with the U. S. Army Corps of Engineers to improve the road. Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Traverse, Wilbanks, Pittman & Wickman - Nays: None Item 18. Consideration of Minutes City Secretary recommended approval of the June 16, 1992 City � Council meeting minutes as published. Council Member Spencer requested page 2 of the Executive Session minutes be amended to reflect the correct spelling of "arrived" under the notation of the arrival of Mayor Tate. ', 12 o�/o�/9a Mayor Pro Tem Ware, seconded by Council Member Wickman, offered a motion to approve as recommended with the noted amendment. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None MISCELLANEOUS REPORTS ANDLOR DISCUSSION ITEM 19. REPORT, "SIR" SELF-INSURED RETENTION PLAN PROPERTY , ! CASUALTY INSURANCE PROGRAM Risk Manager Dan Hambrick reported the "SIR" Self-Insured ' Retention Plan Property Casualty Insurance Program for FY92 has been very successful by netting the City a savings of approximately $300, 000. 00. The initial cash reserve fund was established with $283, 000.00 for incurred claims. To date, the City has successfully settled all paid and incurred claims for approximately : $24, 000. 00 resulting in an 8.2� loss ratio. The remaining reserve fund balance is $269, 000. 00, or 91.8�. In addition, the City has recovered an additional $21, 000.00 in subrogation revenue from third parties. Staff recommends continuance of the "SIR" Self-Insured Retention Plan to control escalating insurance costs and protect the City. ITEM 20. SCHEDULE FY93 BUDGET WORKSHOPS City Manager Watson requested the City Council consider setting dates for the FY93 Budget Workshops for the weeks of July 27-30 and August 3-6. Due to vacation schedules, no dates were set at the time. , ADJOURNMENT Council Member Wilbanks, seconded by Mayor Pro Tem Ware, offered a motion to adjourn at 10:47 p.m. The motion prevailed by the following vote: , Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman & Wickman Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of Tu�� , 1992. 13 � 07/07/92 ' APPROVED: ,�_ �� William D. Tate Mayor ,S ATTEST: Linda Huff City Secretary t a :� � 14 '