HomeMy WebLinkAboutItem 08 - Grounds Management and Landscaping ServicesMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 17, 2020
SUBJECT: APPROVAL FOR THE AWARD OF BEST VALUE ANNUAL CONTRACT
FOR RFB 491-2020 FOR GROUNDS MANAGEMENT AND
LANDSCAPING SERVICES
RECOMMENDATION: City Council to consider approval for the award of best value annual
contract for RFB 491-2020 for grounds management and landscaping
services with Brightview for the Parks and Recreation Services
Department.
FUNDING SOURCE: Funds are available in the General Fund, Parks Department budget (100-
44540-312-0030 for an annual estimated amount of $2,500,000.
BACKGROUND: The purpose of this bid was to establish fixed annual pricing for grounds
maintenance services for mowing, bed maintenance and weed abatement.
The contract also includes fertilization, herbicides, pesticides, fungicide
application, landscaping and irrigation services to be performed at various
parks, medians, right-of-ways, open spaces, facilities and athletic
complexes.
The City of Grapevine solicited "Best Value" bids in accordance with Local
Government Code Chapter 252, Subchapter B, Section 252.021 (a) and
Section 252.041 (a). The bid advertisement was advertised in the Fort
Worth Star -Telegram on January 17, 2020 and January 24, 2020. There
were 915 vendors electronically notified of the bid through the eBid
system. Four bids were received. The bid was opened electronically and
publicly on February 13, 2020 at 2 pm.
The contract will be for an initial two-year period, with four, two-year
renewal options.
Based on the evaluation of the bid by the Parks and Recreation
Department and Purchasing, it was determined the award be made to
Brightview based on the overall best value to the City meeting all
requirements of the bid specifications.
Staff recommends approval.
TS/LW
,C..-=!'PAS.Bid
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Tabulation of Bids
City of Grapevine
Number:
RFB 491-2020
Bid Opening Date
2/13/2020
1st Ad:
1/17/2020
Bidders Notified:
915
Name:
Grounds Management and
Landscaping Services
Bid Opening Time
2:00 PM
2nd Ad:
1/24/2020
Bids Issued[Viewed
18
Requesting Dept:
PARD
Bids Received
4
VENDOR
American Landscape Systems
VENDOR
Bri htView
VENDOR
Su ersca es
VENDOR
Terracare
Name of Bidder ...........................................
Item
Qty
Unit
Price
Price
Price
Price
1
Mowing and Landscap Total
1
Total
$ 1,728,968.19
$ 1,779,419.00
$ 2,2111102.73
$ 11479,216.00
2
Irrigation Total
1
Total
$ 193,060.00
$ 53,422.00
$ 113,402.00
$ 169,338.00
2
Grand Total
1
Total
$ 1,922,028.19
$ 1,832,841.00
$ 2,324,504.00
$ 1,648,554.00
NOTES -1
1
1
1 1
"TABULATION STATEMENT"
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A
COMMENT ON THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE A
DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING
GUIDELINES, AND PROJECT DOCUMENTS, INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY
THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.
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