HomeMy WebLinkAboutItem 12 - Traffic Signal EquipmentMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 5
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SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR TRAFFIC
SIGNAL EQUIPMENT AND MATERIALS
RECOMMENDATION:
City Council to consider approval to renew annual contracts with Consolidated Traffic
Controls, Inc. and McCain Inc. for traffic signal equipment and materials.
FUNDING SOURCE:
Funds are available in account 174 - 43301 - 093 -000 (Street Maintenance/ Capital
Replacement/ Transportation Infrastructure Maintenance/ Traffic Sign and Signal
Maintenance) in an estimated annual amount of $49,000.00.
BACKGROUND:
Bids were taken in accordance with the City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. Seventeen bid
packages were requested by vendors. Six bids were received. The contract was for an
initial one -year period with four one -year renewal options. If approved, this will be for the
third renewal of the four one -year renewal options available.
The purpose of this contract is to purchase traffic signal equipment materials on an as-
needed basis by the Traffic Operations Division. Staff reviewed all the bids received and
found that Consolidated Traffic Controls, Inc. and McCain Inc. were the lowest
responsive and responsible bidders meeting specifications. Consolidated Traffic
Controls, Inc. has agreed to renew with an overall increase of 1% due to increases in
raw materials, transportation, fuel and energy used in the manufacturing of items
awarded. McCain Inc. has agreed to renew with no increase in pricing for the items
awarded.
Staff recommends approval.
2/25/2014 (2:56:43 PM)