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HomeMy WebLinkAboutItem 18 - Minutes TE STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 17th day of January, 2012 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:31 p.m. ITEM 1. BRIEFING SOUTH MAIN STREET STRIPING Public Works Director Stan Laster briefed the City Council regarding the planned striping modifications on South Main Street from Worth Street to the railroad crossing. He stated the modifications are due to the opening of the new Convention & Visitors Bureau Headquarters and Museum complex. Staff was directed to provide a more detailed map regarding the striping at the next Council workshop. There was no formal action taken by the City Council. ITEM 2. DISCUSSION CITY OFFICER ELECTION Assistant City Secretary Jodi Brown reviewed the options available regarding utilization of the north or south entrance for voters to the Community Activities Center during early voting and on election day. This would be in addition to the main entrance to the CAC (west side). There would be reserved "Voter Parking" and adequate signage to direct voters to the entrance. 01/17/12 Following discussion, it was the consensus of the Council to utilize the main (west) entrance for voters during early voting and on election day. There was no formal action taken by the City Council. ITEM 3. MONTHLY FINANCIAL UPDATE Administrative Services Director John McGrane presented the monthly financial update through December 2011, noting that the overall revenues are continuing to increase and the expenditures are on track as budgeted. He noted that sales taxes for November 2011 are up 2%% over the previous year. The City's unemployment rate as of November 2011 is approximately 5.7% which remains below the state and national averages. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:06 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of February, 2012. APPROVED: William D. Tate Mayor ATTEST Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1 day of January, 2012 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:07 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code; (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Assistant City Manager Jennifer Hibbs stated there was no action necessary relative to pending or contemplated litigation and conference with City Manager and Staff under Sections 551.071 and 551.087, Texas Government Code. 01/17/12 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of February, 2012. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 17th day of January, 2012 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the Planning &Zoning Commission: Larry Oliver Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Wayne Szot Alternate Elaine Martin Alternate constituting a quorum,with Vice Chairman Herbert Fry absent, with the following members of the City Staff: Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Fechter delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11-34 COURTYARD BY MARRIOTTITOWNE PLACE SUITES AND FINAL PLAT LOT 1 BLOCK 1 SILVER LAKE CROSSINGS ADDITION REPLAT OF A 01/17/12 PORTION OF LOTS 1 AND 2, BLOCK 1, THE BLUFFS AT GRAPEVINE AND A PLAT OF UNPLATTED TRACTS IN THE A. W. ANDERSON SURVEY, ABSTRACT NO. 26 Mayor Tate declared the public hearing open. Planning and Development Manager Ron Stombaugh reported that Courtyard By Marriott/Towne Place Suites had filed Conditional Use Application CU11-34 and the application for the final plat of Lot 1, Block 1, Silver Lake Crossings Addition being a replat of a portion of Lots 1 and 2, Block 1, The Bluffs at Grapevine and a plat of unplatted tracts of land in the A. W. Anderson Survey, Abstract No. 26. The conditional use application requests a conditional use permit for the development of a hotel with the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, outdoor speakers, increase in height and a pole sign. The subject property is located at 2200 Bass Pro Court and is zoned"CC" Community Commercial District Regulations. The applicant proposes a co-branded hotel product (Marriott Courtyard and TownePlace Suites)six stories in height(69.5 feet)with a total of 300 rooms. A full-service restaurant is proposed with on-premise alcohol beverage sales and an outdoor patio with speakers. Meeting space totaling 10,000 square feet along with a 1,000 square foot swimming pool is proposed, along with a 20-foot pylon sign near the entrance to the site. Mr. Paul Lee requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Szot, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar& Szot Nays: None Absent: Fry Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU11-35 PARK AND WALL OFFICE CONDOMINIUMS 2 01/17/12 Mayor Tate declared the public hearing open. Planning & Development Manager Stombaugh reported that Conditional Use Application CU 11-35 had been filed by Park and Wall Office Condominiums requesting a conditional use permit to amend the site plan approved by Ordinance No. 2006-41 for the development of seven office/retail buildings totaling 30,500 square feet. The subject property is located at 1929 West Northwest Highway and is zoned "PO" Professional Office District Regulations and "CC"Community Commercial District Regulations. The applicant proposes to provide multiple, separate office/retail buildings which resemble the previously approved lot layout. Mr. Jim Makens requested favorable consideration of the application. Discussion ensued relative to the east entry to the property and the traffic flow at the "y" intersection. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar& Szot Nays: None Absent: Fry Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning &Zoning Commission would recess to the Planning& Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 3. 1NTERLOCAL AGREEMENT, VOLUMETRIC SURVEY OF LAKE GRAPEVINE - DALLAS COUNTY PARK CITIES MUNICIPAL UTILITY DISTRICT AND CITY OF DALLAS Public Works Director Stan Laster recommended approval of an Interlocal Agreement with the Dallas County Park Cities Municipal Utility District (DCPCMUD) and the City of Dallas 3 01/17/12 for joint participation in a Volumetric Survey of Lake Grapevine. The Texas Water Development Board (TWDB) has advised there are funds available for this survey and that the survey will be performed by the TWDB under contract with the DCPCMUD with a maximum cost to the local entities of$13,571.50. Each of the three water rights holders on the lake will share the cost equally—Grapevine's share will be$4,523.83. If approved, the survey will provide an updated assessment of the storage volume available in the lake. Motion by Council Member Spencer, seconded by Council Member Coy, to approve the interlocal agreement as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolution Calling 2012 City Officers Election— Mayor, City Council Places 1 and 2 City Secretary recommended approval of a resolution calling the 2012 City Officers Election for Mayor, City Council Places 1 and 2 for Saturday May 12, 2012 in compliance with the Texas Election Code. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2012 CITY OFFICER ELECTION TO BE HELD ON MAY 12, 2012; DETERMINING THE POLLING PLACE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 5. Change Order No. 1 Convention & Visitors Bureau Head uarters and Museum Com lex 4 01/17/12 Convention &Visitors Bureau Director recommended approval of Change Order No. 1 to the Convention & Visitors Bureau Headquarters and Museum Complex Contract in the amount of$156,924.00 with Thomas S. Byrne General Contractors. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 6. Award Bid, Playbook Activities Brochure Printing Parks & Recreation Director recommended approval of the lowest bid for Playbook Activities Brochure printing in the amount of$16,190.00 to Graphics2. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. Resolution, Authorize Purchase, 2011 Caterpillar Backhoe Loader Public Works Director recommended approval of a resolution authorizing the purchase of a 2011 Caterpillar Backhoe Loader in the amount not to exceed of$94,291.14 through an Interlocal Participation Agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 2011 CATERPILLAR BACKHOE LOADER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution Authorize Purchase Portable Toilet Rental Services 5 01/17/12 Parks & Recreation Director recommended approval of a resolution authorizing the purchase of portable toilet rental services in an amount not to exceed $27,000.00 through an Interlocal Agreement with the City of Fort Worth. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2012-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PORTABLE TOILET RENTAL SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Renew Bid 350-2011 Grounds Management Services Contract Parks & Recreation Director recommended approval of the renewal of Bid 350-2011 Grounds Management Services Contract to VMC Landscape Services for the Parks & Recreation Department in the annual estimated amount of$1,294,404.00. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the January 3, 2012 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Coy„ to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess. 6 01/17/12 Upon reconvening in the Council Chambers, all members of the City Council, with the exception of Council Member Coy, were present. ITEM 11. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-34 COURTYARD BY MARRIOTTITOWNE PLACE SUITES Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU11-34 filed by Courtyard by Marriott/Towne Place Suites granting a conditional use permit for the development of a hotel with the possession, storage, retail sale and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant, outdoor speakers, increase in height and a pole sign on property located at 2200 Bass Pro Court and zoned "CC" Community Commercial District Regulations. Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy ORDINANCE NO. 2012-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO, 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX"D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11-34 FOR A HOTEL WITH THE POSSESSION, STORAGE, RETAIL SALE, AND ON-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT, INCREASE IN HEIGHT, OUTDOOR SPEAKERS AND A POLE SIGN IN A DISTRICT ZONED"CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT HE PUBLIC INTERESTS, MORALS AND GENERAL 7 01/17/12 WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Note: Council Member Coy returned to the Council Chambers. ITEM 12. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1. BLOCK 1, SILVER LAKE CROSSINGS ADDITION Chairman Oliver reported the Planning&Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Silver Lake Crossings Addition being a replat of a portion of Lots 1 and 2, Block 1, The Bluffs at Grapevine and a plat of unplatted tracts of land in the A. W. Anderson Survey, Abstract No. 26. The subject 10.316 acre property is being platted for the development of a hotel. Council Member Freed, seconded by Council Member Spencer,offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Silver Lake Crossings Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays. None ITEM 13. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU11-35 PARK AND WALL OFFICE CONDOMINIUMS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval with the condition that signage regarding right turn only onto Northwest Highway and no left turn from Northwest Highway be installed at the entrance/exit to Northwest Highway. Approval of Conditional Use Application CU11-35 filed by Park and Wall Office Condominiums grants a conditional use permit to amend the site plan approved by Ordinance No. 2006-41 for the development of seven office/retail buildings on property located at 1929 West Northwest Highway and zoned "PO" Professional Office District Regulations and "CC" Community Commercial District Regulations. Mayor Pro Tern Wilbanks, seconded by Council Member Lease,offered a motion to accept the Commission's recommendation with the condition and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 8 01/17/12 ORDINANCE NO. 2012-03 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU11-35 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2006-41 FOR A PLANNED COMMERCIAL CENTER FOR THE ADDITION OF SEVEN OFFICE/RETAIL BUILDINGS IN A DISTRICT ZONED "PO" PROFESSIONAL OFFICE DISTRICT REGULATIONS AND "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000-00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of February, 2012. 9 01/17/12 APPROVED: William D. Tate Mayor ATTEST:. Linda Huff City Secretary 10