HomeMy WebLinkAboutItem 10 - Carpet MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 7, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE AND
INSTALLATION OF CARPET FOR CITY HALL THROUGH AN
INTERLOCAL PARTICIPATION AGREEMENT WITH THE
LOCAL GOVERNMENT PURCHASING COOPERATIVE
(BUYBOARD)
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase and installation of
carpet for City Hall from Retail Commercial Flooring Services through an interlocal
participation agreement with the Local Government Purchasing Cooperative (Buyboard).
FUNDING SOURCE:
Funding for this purchase is currently available in account 174-74004-004-000 (Capital
Replacement/City Hall Repairs and Maintenance) in the amount of$124,152.25.
BACKGROUND:
This purchase will be made in accordance with an existing interlocal participation
agreement with the Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Retail Commercial
Flooring Services under contract number 310-08. The interlocal participation agreement
satisfies all bidding requirements under Texas Local Government Code.
This request is for the approval to replace worn down and frail carpet in all offices and
hallways in City Hall except the Mayor/Council office. Carpet in high traffic areas has not
been replaced in 16 years and have become worn down and frail due to the age and
employee traffic. Carpet color and design was presented to the Facilities Committee and
approved last year.
Retail Commercial Flooring Services has done projects in other City facilities, most
recently in the Library and Community Activities Center, with satisfactory results.
Staff recommends approval.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AND
INSTALL CARPET FOR CITY HALL THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with the Local Government Purchasing Cooperative (Buyboard)and wishes to
use established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard) has
established a contract with Retail Commercial Flooring Services, contract #310-08, for
indoor and outdoor flooring products; and
WHEREAS,the City of Grapevine has a need to replace worn down and frail carpet
in City
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. ""Fhat all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
and installation of carpet from Retail Commercial Flooring Services through an Interlocal
Agreement with the Local Government Purchasing Cooperative (Buyboard) for
$124,152.25.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 7th day of February, 2012.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2