HomeMy WebLinkAboutItem 09 - HVAC Preventative MaintenanceFROM: • RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 1, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
HVAC PREVENTIVE MAINTENANCE SERVICE
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of HVAC preventive
maintenance service from The Brandt Companies, LLC. through an established
Cooperative Agreement with the State of Texas CO -OP Purchasing Program.
FUNDING SOURCE:
Funding for this purchase is currently available in accounts 115 - 43350 - 350 -03 (CVB
Building Maintenance) for $11,106.00 and 100 - 43350 -118 -2 (General Fund Building
Maintenance) for $11,798.00 for a total amount not to exceed $22,904.00.
••
This purchase will be made in accordance with an existing Cooperative Agreement with
the State of Texas CO -OP Purchasing Program as allowed by Texas Local Government
Code, Section 271.081, 082 and 083.
Bids were taken by the cooperative and a contract was awarded to The Brandt
Companies, LLC. The Facility Services staff and Purchasing reviewed the contract for
specification compliance and pricing and determined that the contract would provide the
best service and pricing for meeting the needs of the City.
This purchase will provide a full service maintenance agreement and repairs to extend
the life of the HVAC equipment located at the Palace Theatre and City Hall. Scheduled
HVAC preventive maintenance will be performed bimonthly (six times per year). The
preventative maintenance program will include inspection and evaluation to identify
maintenance or repair requirements. If repairs are needed, the contractor will perform
repairs at no additional cost.
Staff recommends approval.
CH /LW
March 27, 2014 (8:42:06 AM)
RESOLUTION NO. Hvq C
Rle Ue U
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF t�>dTeNj4d
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
HVAC PREVENTIVE MAINTENANCE SERVICE THROUGH
AN ESTABLISHED COOPERATIVE AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Sections
271.081, 271.082 and 271.083 to purchase an item under state contract therefore
satisfying any state law requiring local governments to seek competitive bids; and
WHEREAS, the State of Texas term contracts are a qualified purchasing
cooperative program as authorized under the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established a Cooperative Agreement
with the State of Texas, #M2201 and wishes to utilize a contract meeting all State of
Texas requirements; and
WHEREAS, the State of Texas has an established term contract #TXXAS -10-
03FAC070 for Mechanical, Electrical and Plumbing Services with The Brandt Companies,
LLC; and
WHEREAS, the City of Grapevine, Texas has a need for HVAC preventive
maintenance services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of HVAC preventive maintenance services for the Palace Theatre for $11,106.00 and City
Hall for $11,798.00 from The Brandt Companies, LLC for a total amount not to exceed
$22,904.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said HVAC preventive maintenance services
for the Palace Theatre and City Hall.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 1 st day of April, 2014.
ATTEST:
RES. NO. 2