HomeMy WebLinkAboutWS Item 03 - Agenda ChangesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
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MEETING DATE: APRIL 1, 2014
SUBJECT: WORKSHOP - PROPOSED CHANGES TO CITY COUNCIL
AGENDAS RELATIVE TO ORDER OF BUSINESS
BACKGROUND:
For the convenience of the general public and City Council, Staff would like to discuss
possible changes to the Agenda and the order in which the City Council considers items
once streaming of Council meetings begins.
Agenda changes proposed, include:
• Consolidating multiple Agendas into one document
• Scheduling the Executive Session at the beginning of the Agenda (conducted in
City Council Conference Room)
o City Council may consider scheduling Executive Session at the end of the
Agenda
• Workshop items (conducted in the City Council Chambers)
• Order of Presentations
o Proclamation Presentations
o Citizens Comments
o Staff Presentations
• Citizen Comments explanation added to advise the public the Texas Open
Meetings Act restricts the City Council from discussing or taking action during
Citizens Comments.
• Posting Clause revised to show Agendas posted on official bulletin boards and on
the City's website under the Texas Open Meetings Act
A sample of the proposed Agenda format is attached for discussion.
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March 27, 2014 (4 :57PM)
AGENDA
CITY OF GRAPEVINE, TEXAS
CITY COUNCIL MEETING
TUESDAY, APRIL 1, 2014 S A M P L E
GRAPEVINE CITY HALL, SECOND FLOOR For Discussion
200 SOUTH MAIN STREET Purposes Only
GRAPEVINE, TEXAS 76051
6:15 p.m. Executive Session - City Council Conference Room
6:45 p.m. Workshop - City Council Chambers
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER
EXECUTIVE SESSION: 6:15 p.m. — City Council Conference Room
City Council to conduct a closed session relative to:
A. Deliberation or the value, exchange, lease or sale of real property relative to
economic development pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of a
financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the Council Chambers and take any
necessary action relative to items discussed in Executive Session.
WORKSHOP: 6:45 p.m. — City Council Chambers
2. Discuss charitable donation collection receptacles.
3. Proposed amendments for political signs on public property used as an election
polling location.
4. Discuss changes to City Council Agendas and order of business.
5. Discuss 2014 Christmas Decorating Plan.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
INVOCATION: Mayor Pro Tern C. Shane Wilbanks
PLEDGE OF ALLEGIANCE: Boy Scout Troop 905
PRESENTATIONS
S A M P L E
For Discussion
Purposes Only
6. Mayor Tate to present a proclamation declaring April as Child Abuse Prevention
Month.
7. Mayor Tate to present a proclamation declaring May as Motorcycle Safety and
Awareness Month.
8. Mayor Tate to present Convention & Visitors Bureau volunteer awards.
9. Departmental update on the Parks & Recreation Department.
CITIZEN COMMENTS
Any person who is not scheduled on the agenda may address the City Council under
Citizens Comments by completing a Citizen Appearance Request form with the City
Secretary. In accordance with the Texas Opening Meetings Act, the City Council is
restricted in discussing or taking action during Citizen Comments.
NEW BUSINESS
10. Consider a resolution declaring 52 self- contained breathing apparatus (SCBA) and
other SCBA supplies as surplus and authorizing the donation to the Texas A & M
Forest Service Helping Hands Program and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council for
full discussion. Approval of the consent agenda authorizes the City Manager, or his
designee, to implement each item in accordance with Staff recommendations.
11. Consider a resolution authorizing a sole source purchase of four flocculator
agitators for the Water Treatment Plant from Chemineer, Inc. Public Works Director
recommends approval.
12. Consider a resolution authorizing Mayor William D. Tate, City Manager Bruno
Rumbelow, Administrative Services Director John McGrane, Controller Karen
Walker and Internal Auditor Debra Russo as authorized signers on all accounts and
S A M P L E
For Discussion
Purposes Only
transactions with UBS Financial Services. Administrative Services Director
recommends approval.
13. Consider a resolution declaring certain items as surplus property and authorizing
the sale through public auction. Administrative Services Director recommends
approval.
14. Consider a resolution authorizing the purchase of HVAC preventive maintenance
service for City Hall and the Palace Theatre from The Brandt Companies, LLC
through an established Cooperative Agreement with the State of Texas CO -OP
Purchasing Program. Public Works Director recommends approval.
15. Consider the minutes of the March 18, 2014 City Council meetings as published.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et
seq, one or more of the above items may be considered in Executive Session closed to the
public. Any decision held on such matter will be taken or conducted in open session
following the conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made to
assist your needs.
In accordance with
I hereby certify that
Grapevine City Hall,
by 5:00 p.m.
the Open Meetings Law, Texas Government Code, Chapter 551,
the above agenda was posted on the official bulletin boards at
200 South Main Street and on the City's website on March 28, 2014
Jodi C. Brown, City Secretary
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