HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine City Council meeting was conducted by telephone. Members of City Council
were either present in person in the City Council Chambers, Second Floor, 200 South
Main Street or by telephone.
Members of the public were invited to participate by telephone by a number posted on
the agenda. The meeting was live streamed on the City's website.
The City Council of the City of Grapevine, Texas met in Regular Session on this the 21 st
day of April, 2020 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Duff O'Dell
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibs
Matthew C.G. Boyle
Tara Brooks
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Note: There were no items submitted that required consideration of the Planning and
Zoning Commission, therefore the Commission did not meet and there were no public
hearings.
Call to Order
Mayor Tate called the meeting to order at 7:30 p.m.
Item 1. Invocation and Pledge of Allegiance
Council Member Leon Leal delivered the invocation and led the Pledge of Allegiance.
Item 2. Citizen Comments
Beginning at 5:00 p.m. on April 20, citizens were able to submit a citizen appearance
request form through the City's website.
No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone
to speak. There was no one on the phone who wished to speak.
PRESENTATIONS
Item 3. Emergency Management Coordinator to present update on COVID-19.
Emergency Management Coordinator Matt Feryan updated Council on the latest case
statistics on the COVID-19 pandemic and the White House Opening Up America plan.
Mr. Feryan answered questions from Council.
Chris York, President at Baylor, Scott and White, briefed Council on how COVID-19 is
affecting the hospital programs, testing and staffing. Mr. York answered questions from
Council.
NEW BUSINESS
Item 4. Consider a contract for a Guaranteed Maximum Price for the construction of the
Golf Course Clubhouse with Steele & Freeman, Inc. and Ordinance No. 2020-017
appropriating funds.
Golf Director Russell Pulley presented the design plans for the new Clubhouse. In 2017,
Grapevine voters approved $4,800,000 through a bond proposition for the construction
of a new Golf Course Clubhouse. The proposed guaranteed maximum price is
$3,879,848 with design, engineering and owner costs of $918,086 for a total project cost
of $4,797,934. Mr. Pulley answered questions from Council.
Council discussed this item.
Motion was made to approve the contract for a Guaranteed Maximum Price for the
construction of the Golf Course Clubhouse with Steele & Freeman, Inc. and Ordinance
No. 2020-017 appropriating funds.
Motion: Rogers
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2020-017
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS APPROPRIATING $4,800,000 IN THE
City Council April 21, 2020 Page 2
CAPITAL PROJECT
DESIGNING,
RENOVATING,
FURNISHING THE
DECLARING AN
EFFECTIVE DATE
CONSENT AGENDA
FUND 177 FOR THE PURPOSE OF
CONSTRUCTING, IMPROVING,
EXPANDING, EQUIPPING AND
GRAPEVINE GOLF CLUBHOUSE;
EMERGENCY AND PROVIDING AN
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
Council Member Rogers requested item 5 be removed from the consent agenda. This
item was considered following the vote on the remaining consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 6. Consider Ordinance No. 2020-018 appropriating funds for payments to the City
of Dallas and the City of Fort Worth in accordance with Senate Bill 569 Revenue Sharing
Agreement.
Chief Financial Officer Greg Jordan recommended approval of the ordinance
appropriating funds to reimburse the Cities of Dallas and Fort Worth for funds that exceed
the base line amount established in Fiscal Year 2000 as proscribed by Senate Bill 569.
The shared amounts to be paid to the Cities of Dallas and Fort Worth are $769,475 and
$439,700 respectively which represents 2/3 of the total shared revenue.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
ORDINANCE NO. 2020-018
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED BUDGET
FOR THE FISCAL YEAR ENDING IN 2020; PROVIDING
FOR THE TRANSFER OF THE FUNDS, DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council April 21, 2020 Page 3
Item 7. Consider an annual contract for janitorial supplies with Empire Paper.
Chief Financial Officer Jordan recommended approval of the annual contract for the
purchase of janitorial supplies for an estimated annual amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 8. Consider an annual contract for insurance consultant services for group health
benefits with McGriff, Seibels & Williams Insurance Services.
Chief Financial Officer Jordan recommended approval of the annual contract for
insurance consultant services for an amount not to exceed $50,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 9. Consider the renewal of an annual contract for safety consultant services with
Commercial Risk Services, Inc.
Chief Financial Officer Jordan recommended approval of the renewal of the contract for
safety consultant services in the areas of education, compliance and best practice training
for an amount not to exceed $36,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 10. Consider the purchase of personal protective equipment from North America
Fire Equipment Company, Inc.
Fire Chief Darrell Brown recommended approval of the purchase of fire structural and
bunker personal protective equipment for an amount not to exceed $40,206.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
City Council April 21, 2020 Page 4
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 11. Consider the renewal of an annual contract for hauling of debris and aggregates
with Q. Roberts Truckina. Inc.
Public Works Director Bryan Beck recommended approval of the renewal of the annual
contract for hauling of debris and aggregates for an estimated annual amount of
$100,000.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 12. Consider a contract for design of the State Highway 26 fiber extension and
Northwest Highway/State Highway 114 Signal Detection with Kimley-Horn and
Associates.
Public Works Director Beck recommended approval of the contract design for fiber
extension and signal detection to install fiber optic communications and conduit
infrastructure along State Highway 26 from State Highway 114 to State Highway 121 and
integrating all traffic signal cabinets along the corridor into Grapevine's existing Intelligent
Transportation System. In addition, the design will provide for ungraded vehicle detection
at the diamond interchange of State Highway 114 and Northwest Highway. The proposed
engineering contract is not to exceed $122,600.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 13. Consider the purchase of roof restoration services for The REC, the Grapevine
Library and City Hall from Weatherproofing Services.
Public Works Director Beck recommended approval of the purchase of roof restoration
services for a total amount not to exceed $940,000.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
City Council April 21, 2020 Page 5
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 14. Consider the purchase of LED fixtures for the Grapevine Library from Facility
Solutions Group.
Public Works Director Beck recommended approval of the purchase of LED fixtures for
the fiction, non-fiction, Creatlt, teen, area history, and genealogy areas in the Library for
a total amount not to exceed $126,976.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 15. Consider the minutes of the April 7, 2020 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays:
None
Approved:
7-0
Item 5. Consider Resolution No. 2020-007 reimbursing the amount of $4,900,000 so
the City will have the option of reimbursing itself through a future certificate of obligations
debt issuance.
Chief Financial Officer Jordan recommended approval of the ordinance to reimburse
funds for designing, engineering, constructing, reconstructing, and renovating streets,
roadways and projects discussed by City Council at their February 24, 2020 Capital
Planning Workshop.
City Manager Bruno Rumbelow answered questions from Council
Motion was made to approve Resolution No. 2020-007 reimbursing the amount of
$4,900,000.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council April 21, 2020 Page 6
RESOLUTION NO. 2020-007
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
COUNCIL OF GRAPEVINE, TEXAS, AUTHORIZING THE
REIMBURSEMENT OF EXPENDITURES TO BE INCURRED
FROM FUTURE CERTIFICATE OF OBLIGATIONS AND
PROVIDING AN EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meetinc
Motion:
Coy
Second:
O'Dell
Ayes:
Tate, Freed, Rogers, Coy,
Nays:
None
Approved:
7-0
at 8:45 p.m.
O'Dell, Slechta and Leal
Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th
day of May, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
City Council April 21, 2020 Page 7