HomeMy WebLinkAboutItem 05 - Workforce Management Cloud HostingMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 5, 2020
SUBJECT: APPROVAL FOR THE RENEWAL OF AN ANNUAL CONTRACT FOR
WORKFORCE MANAGEMENT CLOUD HOSTING
RECOMMENDATION: City Council to consider the renewal of an annual contract for workforce
management cloud hosting with Kronos, Inc. for the Fire Department.
FUNDING SOURCE: Funds are available in the IT License & Maintenance Fees budget (100-
44500-210-001) in an amount not to exceed $17,005.
BACKGROUND: The purpose of this contract is for annual cloud hosting of the Fire
Department's automated payroll software. This software is web -based and
manages the Fire Department's daily roster which includes real-time
station/apparatus staffing, as well as the tracking of employee vacation,
comp time, holiday and sick time usage.
Purchases will be made in accordance with an existing Cooperative
Purchasing Agreement with Omnia Partners Public Sector, U.S.
Communities, as allowed by Texas Local Government Code, Section 271
and Texas Government Code, Chapter 791. The contract was for an initial
one-year period with five optional, one-year renewals available. If
approved, this will be for the first renewal available.
Bids were taken by the Cooperative and a contract was awarded to
Kronos, Inc. The Fire Department and Purchasing staff reviewed the
contract for specification compliance and determined that the contract
would provide the best service and pricing for meeting the needs of the
City. Staff recommends approval.
JS/LW