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HomeMy WebLinkAbout2020-05-05 Regular Meeting * CITY OF GRAPEVINE, TEXAS GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA T E, x e s TUESDAY, MAY 5, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council will conduct the meeting scheduled at 7:30 pm on May 5, 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). The Mayor and Members of City Council may attend this meeting in person. There will be no public access to the location described above. The meeting will be livestreamed on the City's website at www.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 898 745 746#. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, May 4, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 pm on Tuesday, May 5. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. CALL TO ORDER: 7:30 p.m. - City Council Chambers 1 . Invocation and Pledge of Allegiance: Mayor Pro Tem Darlene Freed CITIZEN COMMENTS 2. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing an online Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 3. Emergency Management Coordinator to present update on the COVID-19 pandemic. NEW BUSINESS 4. Consider the sale of property located at 212 East Texas Street, authorize the City Manager to execute all associated documents, and take any other necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 5. Consider the renewal of an annual contract for workforce management cloud hosting with Kronos, Inc. Fire Chief recommends approval. 6. Consider the purchase of mobile computer equipment replacement from Brite Computers. Fire Chief recommends approval. 7. Consider Resolution No. 2020-008 designating the City of Grapevine as a Bee City, USA affiliate. Parks and Recreation Director recommends approval. 8. Consider the sole source purchase and installation of security cameras for The REC parking lot and indoor locations from Schneider Electric. Parks and Recreation Director recommends approval. 9. Consider the purchase and installation of up-fit equipment for police vehicles from Dana Safety Supply. Police Chief and Public Works Director recommend approval. 10. Consider a Joint Administrative Agreement between with Tarrant County for administration of the Community Development Block Grant (CDBG) program for the three-year program period of FY 2021 — FY 2023 and Resolution No. 2020- 009 allowing participation in Tarrant County's Community Development Block Grant program, HOME Investment Partnership and Emergency Solutions Grant City Council May 5, 2020 Page 2 Consortium for the three-year program period from FY 2021-FY 2023. Public Works Director recommends approval. 11 . Consider Ordinance No. 2020-019 authorizing payment for reimbursement for storm drain oversizing within Grapevine Hill Addition to BYD Grapevine Hill LLC. Public Works Director recommends approval. 12. Consider Ordinance No. 2020-020 abandoning a portion of a utility easement on Lot 3-R, Block A, Placid Peninsula, Second Addition located at 3551 Mercury Drive. Public Works Director recommends approval. 13. Consider the renewal of an annual contract for elevator maintenance services with ThyssenKrupp Elevator Corporation. Public Works Director recommends approval. 14. Consider the award of an informal request for quote for the purchase of asphalt sand sealer services from Price Asphalt. Public Works Director recommends approval. 15. Consider the award of annual contracts for RFB 494-2020 for concrete services with Manning Concrete Sawing, NG Concrete, LP and Cl Pavement. Public Works Director recommends approval. 16. Consider the purchase of commander control cabinets with software from Trafficware. Public Works Director recommends approval. 17. Consider approving and ratifying the emergency purchase of traffic signal cabinets from Mobotrex. Public Works Director recommends approval. 18. Consider the purchase of a vehicle detection system from Iteris. Public Works Director recommends approval. 19. Consider the award of an informal request for quote for the purchase of traffic signal poles from Redwine Wallace & Associates. Public Works Director recommends approval. 20. Consider approving and ratifying the emergency purchase of traffic control equipment from Consolidated Traffic Controls. Public Works Director recommends approval. 21 . Consider the minutes of the April 21 , 2020 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed City Council May 5, 2020 Page 3 to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on May 1 , 2020 by 5:00 p.m. GRAPE vi im Tara Brooks, TRMC, CRM wti i City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council May 5, 2020 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of May, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibs Assistant City Manager Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:31 p.m. Item 1 . Invocation and Pledge of Allegiance Mayor Pro Tem Darlene Freed delivered the invocation and led the Pledge of Allegiance. Item 2. Citizen Comments Beginning at 5:00 p.m. on May 4, citizens were able to submit a citizen appearance request form on the City's website. The deadline for requests to be received was 5:00 p.m. on May 5. No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone to speak. There was no one on the phone who wished to speak. PRESENTATIONS Item 3. Emergency Management Coordinator to present update on COVID-19. Emergency Management Coordinator Matt Feryan updated Council on the latest case statistics on COVID-19 and the reopening plans as outlined in Governor Greg Abbott's Orders. Emergency Management Coordinator Feryan, Parks and Recreation Director Kevin Mitchell and Convention and Visitors Bureau Director P.W. McCallum answered questions from Council. NEW BUSINESS Item 4. Consider the sale of property located at 212 East Texas Street, authorize the City Manager to execute all associated documents, and take any other necessary action. City Manager Bruno Rumbelow reported the City had received a bid for $255,000 to purchase the property located at 212 East Texas Street and answered questions from Council. Motion was made to approve the sale of the property located at 212 East Texas Street, authorizing the City Manager to execute all associated documents and take any other necessary action. Motion: Freed Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member Duff O'Dell requested item no. 7 be removed from the consent agenda. City Council considered this item after consideration of the remaining consent items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council May 5, 2020 Page 2 Item 5. Consider the renewal of an annual contract for workforce management cloud hosting with Kronos, Inc. Fire Chief Darrell Brown recommended approval of the annual contract for workforce management cloud hosting to manage the Fire Department's daily roster in an amount not to exceed $17,005. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider the purchase of mobile computer equipment replacement from Brite Computers. Fire Chief Brown recommended approval of the purchase of 25 rugged Getac tablets and associated hardware/software for a total amount not to exceed $64,199. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the sole source purchase and installation of security cameras for The REC parking lot and indoor locations from Schneider Electric. Parks and Recreation Director Kevin Mitchell recommended approval of security cameras at The REC for an amount not to exceed $173,269. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the purchase and installation of up-fit equipment for police vehicles from Dana Safety Supply. Police Chief Mike Hamlin and Public Works Director Bryan Beck recommended approval of the purchase and installation of equipment on new Police vehicles for an amount not to exceed $121 ,601 . City Council May 5, 2020 Page 3 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider a Joint Administrative Agreement between with Tarrant County for administration of the Community Development Block Grant (CDBG) program for the three-year program period of FY 2021 — FY 2023 and Resolution No. 2020-009 allowing participation in Tarrant County's Community Development Block Grant program, HOME Investment Partnership and Emergency Solutions Grant Consortium for the three-year program period from FY 2021-FY 2023. Public Works Director Beck recommended approval of the resolution to allow participation in the Community Development Block Grant, HOME Investment Partnership and the Emergency Solutions Grant Consortium programs and the agreement with Tarrant County to provide administrative services for these programs as provided under the Urban County program. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2020-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS REGARDING THE CITY'S PARTICIPATION IN TARRANT COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIP AND EMERGENCY SOLUTIONS GRANT CONSORTIUM FOR THE THREE PROGRAM YEAR PERIOD, FISCAL YEAR 2021 THROUGH FISCAL YEAR 2023 AND PROVIDING AN EFFECTIVE DATE Item 11 . Consider Ordinance No. 2020-019 authorizing payment for reimbursement for storm drain oversizing within Grapevine Hill Addition to BYD Grapevine Hill LLC. Public Works Director Beck recommended approval of reimbursement for storm drain oversizing within the Grapevine Hill Subdivision to help solve existing drainage problems in the area. The amount of reimbursement shall not exceed $58,000. City Council May 5, 2020 Page 4 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $58,000 IN STORMWATER DRAINAGE UTILITY FUND FOR STORM DRAIN OVERSIZING REIMBURSEMENT; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 12. Consider Ordinance No. 2020-020 abandoning a portion of a utility easement on Lot 3-R, Block A, Placid Peninsula, Second Addition located at 3551 Mercury Drive. Public Works Director Beck recommended approval of the ordinance to abandon a portion of the utility easement at the request of the owner of Lot 3-R, Block A, Placid Peninsula. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-020 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A 7.5- FOOT UTILITY EASEMENT ON LOT 3-R, BLOCK 8, PLACID PENINSULA, SECOND ADDITION TO THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED Item 13. Consider the renewal of an annual contract for elevator maintenance services with ThyssenKrupp Elevator Corporation. Public Works Director Beck recommended approval of the renewal of the annual contract for an amount not to exceed $36,074 for repairs, routine maintenance, and safety testing for all of the elevators in City buildings. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers City Council May 5, 2020 Page 5 Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the award of an informal request for quote for the purchase of asphalt sand sealer services from Price Asphalt. Public Works Director Beck recommended approval of the award of an informal request for quote for the purchase of asphalt sand sealer services for an amount not to exceed $39,875. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the award of annual contracts for RFB 494-2020 for concrete services with Manning Concrete Sawing, NG Concrete, LP and Cl Pavement. Public Works Director Beck recommended approval of the award of annual contracts for concrete services for an annual estimated amount of $500,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of commander control cabinets, with software, from Trafficware. Public Works Director Beck recommended approval of the purchase of commander control cabinets, with software, for an amount not to exceed $16,000. The traffic signal controllers are for the intersections along Main Street at Wall Street, Texas Street, East Franklin Street and Hudgins Street. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council May 5, 2020 Page 6 Item 17. Consider approving and ratifying the emergency purchase of traffic signal cabinets from Mobotrex. Public Works Director Beck recommended approval of the ratification of the emergency purchase of traffic signal cabinets for the intersections along Main Street at Texas Street, East Franklin Street and Hudgins Street for a total amount not to exceed $51,438. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the purchase of a vehicle detection system from Iteris. Public Works Director Beck recommended approval of the purchase of a vehicle detection system for an amount not to exceed $34,950. This system will be used for the intersections along Main Street at Texas Street, East Franklin Street and East Hudgins Street. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the award of an informal request for quote for the purchase of traffic signal poles from Redwine Wallace & Associates. Public Works Director Beck recommended approval of the purchase of traffic signal poles for a total amount not to exceed $46,816. This purchase is for traffic signal poles for the Main Street at Hudgins Street intersection. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider approving and ratifying the emergency purchase of traffic control equipment from Consolidated Traffic Controls. Public Works Director Beck recommended approval of the ratification of the emergency purchase of traffic control equipment for a total amount not to exceed $58,014. This City Council May 5, 2020 Page 7 purchase is for Accessible Pedestrian Signal push buttons for the traffic signals on Main Street. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21 . Consider the minutes of the April 21 , 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider Resolution No. 2020-008 designating the City of Grapevine as a Bee City, USA affiliate. Parks and Recreation Director Mitchell recommended approval of the resolution supporting the importance of pollinators in our natural environment and answered questions from Council. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2020-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DESIGNATING GRAPEVINE, TEXAS A BEE CITY USA° AFFILIATE AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 7:58 p.m. Motion: Coy Second: Slechta City Council May 5, 2020 Page 8 Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th day of May, 2020. APPROVED: William D. Tate Mayor ATTEST: GRAPE A. Al le Tara Brooks U1 i x City Secretary Y, i City Council May 5, 2020 Page 9