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HomeMy WebLinkAbout1988-10-04 Regular Meeting ; AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, OCTOBER 4 , 1988 AT 7: 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 307 WEST DALLAS ROAD � ; CALL TO ORDER INVOCATION: Council Member Lynn R. Niedermeier PUBLIC HEARING � 1 . City Council to conduct a public hearing relative to House � Moving Application HMA 88-01 submitted by Mr. Tommy L. Day requesting approval to move a prefabricated building onto Tract 3A of the Sunshine Industrial Addition (827 Dawn � Lane) . � CITIZENS REQUESTS CONSENT AGENDA �: F Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be ;: withdrawn from the consent agenda and placed before the Council for full discussion. Approval of the consent agenda authorizes ? the City Manager, or his designee, to implement each item in � accordance with Staff recommendations. ; � 2 . Consider a resolution approving House Moving Application � HMA 88-01 submitted by Mr. Tommy L. Day authorizing the F movement of a prefabricated building onto Tract 3A of the ; Sunshine Industrial Addition (827 Dawn Lane) . Director of � Community Development recommends approval. � 3 . Consider award of the bi-annual bid to the lowest and best k bidder meeting specifications, Pioneer Aggregates, for k flexible base in the amount of $7 . 51 per ton for an � estimated total of $187, 500 . 00 . Director of Public Works � and Purchasing Agent recommend approval. _ Q 4 . Consider award of the bid to the lowest and best bidder i meeting specifications, J. L. Bertram Construction and ' Engineering, Inc. , in the amount of $20. 50 per ton for � Type D hot mix asphalt at an estimated total of $82 ,000 . 00 ' , and $20.25 per ton for Type A hot mix asphalt at an ti estimated total of $40,500. 00 . Director of Public Works and 4 Purchasing Agent recommend approval. E: 5 . Consider the minutes of the September 13, 1988 meeting as �; published. City Secretary recommends approval. _ } � NEW BUSINESS 6 . Consider an ordinance amending Ordinance No. 87-15 which adopted the Thoroughfare Plan 1987-2030 by providing that � Nash Street be considered a "Type F--two lane collector � street" rather than a "Type E-four lane collector street" . � 7 . Consider citizen appointments to the Capital Improvements Program Steering Committee and take any necessary action. � � � � , � , € � t � � � � } �; EXECUTIVE SESSION 8 . City Council to recess to Conference Room #204 to discuss personnel (qualifications and application process for City Manager' s position) and real estate (relative to Dallas Road i rights-of-way acquisition--Parcels No. 3 , 17, and 31) under amendments to Article 6252-17, V.A.T.C.S. , Subsections 2 (g) and 2 (f) . City Council to reconvene in the Council Chambers and take j any necessary action relative to personnel (qualifications and application process for City Manager' s position) and real estate (relative to Dallas Road rights-of-way acquisition--Parcels No. 17 and 31 , and consider a resolution determining the necessity of acquiring fee simple title and easements relative to Parcel No. 3) under amendments to Article 6252-17 , V.A.T.C.S. , Subsections 2 (g) and 2 (f) . MISCELLANEOUS REPORTS AND/OR DISCUSSION ADJOURNMENT � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE ' REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30TH DAY OF SEPTEMBER, 1988 AT 5 : 00 P.M. s r GLJ City Secretar k F { � fi' j � i' STATE OF TEXA> COUNTY QF TAR321�NT '' CITY OF C'�RAPEVINE i , The City Caur�cil of the City of Grapevin.e, T�as me� irt R�egular 5ession on this the 4th day of Octaber, 1988 at 7:3Q p.m. in the Council Chamk�ers, Muna.cipal Court Kc�am #205, 307 West Dallas Raad, wi�h the follawa.ng m�mbers , present �o wit: ! William D. Tate Mayor ; Ted R. Ware Mayor Pro Tem Jim Glynn Council Member Sharron Spencer Council Me.mber C. Shane WiLbanlcs Cauncil N�mber Gil Traverse Council Me.mber ' constituting a quoruzn, with Council N�r Niedermeier absent, with the following members of the Gity Staff: ' Dennis E. Dawson City Manager Kelvin Knauf Assist.ant City Manager ' John F. Boyle, Jr. City Attorney Linda Huff City 5ecretary CAI�I, 'I+0 ORDER Mayar Ta�e called the meeti.ng t�o order a� 7:35 p.m. INVC)CATION The Invocation was delivered by Mayor Pra Tem Ware, ; ; ITF1�I 1. PUBLIC HF..ARING, HOUSE MOVING APPLICATION HMA 88-01, ZC�� L. UP�Y Mayar Ta�.e declared the public hearing open. Director of Comrnlnity Develo�xnent H. T. Hardy advised House Moving Applicatian ' HI�1A 88-01 had been filed by Mr. Torrmy L. Day to mave a prefabricated I2' X 20' building onto Tract 3A of the Sunshine Industrial Addition (827 Dawn Lane) . The property, zoned "LI" Ligh� Industrial, is occupied by Wilbur Burial Vault Corporation. The building will be required }ay State Iaw to meet all Grapevine Building Code requirements, if the permi.t is approved by Cauncil. Mr. T�tny L. Day addressed the Council regarding the operatians af his business located at 827 Dawn Lane. The proposecl building will serve as an offz.ce for s�.aff and will include clean-up faeilities. Mayor Tate invited guests present ta conment either far or against the house mova.ng applicatian. Mr. Mark Boeglin, 854 Rainbaw 2'rail, and Mr. Bob Hunton, 820 Rairib�a 2'rail, expressed concerns regarding the condition of the premi.ses and the deteriarated candition of �he screening fence, They had na objection �.o the building permit, if the property was cleaned and a privacy fence was rt�aintained. Mr. Orve1 Lovell, 839 Rair�aow Trail, stated he wr�uld have no objections �.o the buildi.ng as long as i�. was used as an office building. Lengthy Council disc�zssion ensued. C.c�m�nts and quest.it�ns were c�ncerning the condition of the curren�. building on the property, main�.enance of the premises, condifia.on and maintenanee of a screening fence between the residences and property, and saving the �rees located on the property iine. Council Member Traverse, seconded by Council Member Spencer, made a mQtion �a clo�e the public hearing. The motion prevailed by the following vote: i 10/04/88 Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedernleier ITII�I lA. CITIZIIV REQUEST, MR. BRUC� RIDER Mr. Bruce Rider, 311 Starnes Street, requested that when Council considers in the general qualifications and application process for the City Manager position, that it be held in Open Session rather than �ecutive Session. All � citizens are concerned about the qualifications Council will be considering for the position. CONSENT AGIIVDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn frcen the consent agenda and placed before the Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item i.n accordance with Staff recc�mendations. Council Member Traverse removed Item 2 � Resolution Approving House Moving Application HIKA 88-01. t ITII��i 2. RESOLUTION, HOUSE MOVING APPLICATION HMA 88-01, 'I'ONJMY L. DAY This item was removed from the consent agenda and discussed after Item 5. Director of Cca�munity Develo�xnent H. T. Hardy recommended approval of a resolution approving House Nl�ving Application HIKA 88-01 su}amitted by Mr. Tommy L. Day authorizing the movement of a prefabricated building onto Tract 3A of the Sunshine Industrial Addition (827 Dawn Lane) . �.. The caption of the proposed resolution was read into the record. � Council deli.beration centered on the maintenance of the premises, construction of an eight foot (8') screening fence, regular fire inspections of the premises, and saving trees along the fence line. Following deliberation, Council Member Traverse made a motion the resolution be adopted approving the application once the following conditions are met: the grounds cleaned, fire inspection conducted and an eight foot (8') privacy fence installed between the property and residences on Rainbow Trail, with the privacy fence painted on both sides to match the color of the existing eight foot (8') gray fence. Council Member Spencer offered a second to the motion which prevailed by the following vote: Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedermeier RESOLUTION N0. 88-40 A RESOLUTION OF TF� CITY OF GRAPEVINE, TF.XA.S, PROVIDING FOR Tf� ISSUANC� OF A PERMIT AUTHORIZING Tf� RIIACATION OF A 4 BUILDING; PROVIDING FOR A NON-TRANSFERABLE PERMIT; PROVIDING A SITE PLAN AND PROVIDING AN �FECI'IVE DATE Item 3. Bid Award, Flexible Base Director of Public Works and Purchasing Agent rec�nded award of the bi-annual bid to the lowest and best bidder meeting specifications, Pioneer Aggregates, for flexi.ble base in the amount of $7.51 per ton for an estimated total of $187,500.00. Motion by Council �r Traverse and seconded by Mayor Pro Tem Ware to : approve as recoam�ended prevailed by the following vote: � � (2) 10/04/88 Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedermeier Item 4. Bid Award, Hot Mix Asphalt Director of Public Works and Purchasing Agent recammended award of the bid to the lo�aest and best bidder meeting specifications, J. L. Bertram Construction and Engineering, Inc. , in the atrount of $20.50 per ton for Ty�e D hot mix asphalt at an estim�ted total of $82,000.00 and $20.25 per ton for Type A hot mix asphalt at an estimated total of $40,500.00. Nlotion by Council N1�ember Traverse and seconded by Mayor Pro Tem Ware to a rove as recammended revailed the follawin vote: PP P �' 9 Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedermeier It�n 5. Consideration of the Minutes City Secretary recommended approval of the minutes of the September 13, 1988 meeting as published. Motion by Council N�.mber Traverse to approve as reco�nded and seconded by Mayor Pro Tem Ware prevailed by the following vote: , Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedermeier ITII�I 6. ANIEND THOROUG'EIF'ARE PLAN Staff requested the ordinance anuending Ordinance No. 87-15, which adopted the Thoroughfare Plan 1987-2030, be tabled to a later date. Council Member Spencer made a motion to table the item. The mc�tion, seconded by Council M�ember Wilbanks, prevailed by the following vote: Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedern�eier ITII"I 7. CITIZEN APPOIN'Il�'NTS, CAPITAL IMPROVII�NTS PROGRAM STEERING CC1NIl�'iIZ'TEE Assistant City Manager Kelvin Knauf recom��nded the Council appoint a Citizen's Steering Conmittee to make presentations to civic groups, provide ' information and advocate support for the bond propositions, solicit private contributions, and prepare pamphlets, and advertisements for the proanotion of the December 3, 1988 bond election. The follawing persons are recoamiended to serve on the carmittee: Art Hohenberger, Clydene Johnson, Bob Thornton, Lou Hil]man, Riney Jordan, Jerry Pittman, Larry Oliver, Carl Hecht, Phil Perry and Roy Stewart. Follawing brief discussion to leave the co�nittee mP.mbership open to additional members, Mayor Pro Tem Ware made a motion to appoint the citizens as rec�nded. Council Memb�r Wilbanks offered a second to the mption which prevailed as follows: Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Tra�erse Nays . None Absent: Niederm�eier ITF��I 8A. DISCUSS CITY MANAGER QUALIFICATIONS City Attorney John Boyle advised that if Council wr�uld not be discussing , applications that have been filed, but discussing general qualifications and (3) 10/04/88 the application process for the City Manager's position, the personnel discussion could be held in Open Session and not in Executive Session. Followinq brief discussion, Mayor Tate advised that the qualifications and application process for the position w�uld be held in Open Session. Council Me.mber Wilbanks, Chairman of the Personnel Canmittee, reviewed the recruitznent profile prepared by Korn/Ferry two years ago, after receiving input frcan Council M�nbers. He stated that all applications received would be reviewed by the Personnel Comnittee and also the North Texas Council of Governments' Comnittee. Each cocm�ittee would then recommend 5 to 10 candidates for consideration and fran those applications, five (5) candidates would be interviewed by the Council. Follawing discussion, it was the consensus of the Council that the profile created by Korn/Ferry be adopted as presented. ITII�I 8B. EXECU'I'IVE SESSION Mayor Tate advised the City Council w�uld recess to Conference Roan #204 to discuss real estate (relative to Dallas Road rights-of-way acquisition--Parcels No. 3, 17, and 31) under amendments to Article 6252-17 ' V.A.T.C.S. , S�absection 2(f) . All Council Me.mbers were present upon reconvening, with the exception of � Council Member Niedermeier. City Manager Dennis E. Dawson, requested authorization for Staff to negotiate up to the appraised value of Parcels No. 17 and 31, and consideration of a resolution determining the necessity of acquiring fee simple title and easem�lts relative to Parcel No. 3. Mayor Pro Tem Ware made a nx�tion to authorize Staff to negotiate up to the appraised value of Parcels No. 17 and 31 relative to the Dallas Rc�ad rights-of-way acquisition. Council N1e.mber Wilbanks offered a second to the � motion which prevailed by the following vote: Ayes . Tate, Ware, Glynn, Spencer, Wilbar�lts, & Traverse Nays . None Absent: Niedermeier The caption of the proposed resolution regarding conde�ation proceedings was read into the record. Mayor Pro Tem Ware made a motion to adopt the resolution authorizing condemnation proceedings relative to Parcel 3 on Dallas Road. The motion was seconded by Council Member Spencer and prevailed by the following vote: Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedermeier RESOLUTION NO. 88-41 A RESOLUTION DEI'ERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE AND EASF��VTS iJi�IDER, OVER AND ACROSS Tf� HEREINAF�'ER DESCRIBED LAND, AND AUTHORIZING ITS CONDE[�TATION AND/OR APPROPRIATION � BE USID IN OONNECI'ION WITH L)ALL�AS ROAD PR0.7ECT FRQM STATE HIGHWAY 114 'IO I�OOP 382 AND PROVIDING AN EFFECTIVE L�1TE ; z MISCELLAN�OUS REPORTS AI�ID/OR DISCUSSION ITEM 8C. Council Me.mber Wilbanks updated the Council on the seal coating probl�n of the streets in Grapevine Lake Estates. The firm of Consulting Research Services, Inc. reviewed the area, the process '_ { and the materials used on the streets and rec�nded that the asphalt overlay process would be the best method to solve the problem and make the streets structurally sound for approximately � 15 years. The advantages of the seal coating and then asphalt r � (4) � • � � 10/04/88 overlaying of the streets was discussed. The consensus of the Council was to proceed as soon as possible with the asphalt overlay of the streets in the Grapevine Lake Estates Addition. � ITII�i 8D. Council Men�r Wilbanks requested when Silvercrest Lane is completed fran Dove Rr�ad to Kimball Road that Snakey Lane remain open with a stop sign where it intersects with Silvercrest Lane. Manager of Engineering Stan Laster stated that a T-intersection at that location is on the construction plans. Mr. Laster also reported that the license agreement with the Corps of E�gineers did not state that Snakey Lane would be closed once Silvercrest Lane was ccanpleted. ITEM 8E. Mayor Tate stated a concern of the Capital Improvements Program Steering Conmittee was that the Council w�uld support the bond program and he assured them the Council wr�uld provide leadership. AA70URl�NT There being no further business to be discussed by the City Council, Council NlembPx Spencer offered a motion to adjourn the meeting at 9:10 p.m. Mayor Pro Tem Ware seconded the motion which prevailed by the following vote: Ayes . Tate, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays . None Absent: Niedermeier PASSID AND APPROVED BY Tf� CITY OOUNCIL OF Tf� CITY OF GRAPEVINE, TEXAS on this the 1Rt-h day of p�t�r , 1988. APPROVED: Mayor ATTEST: ' y Secretary (5)