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HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of April, 2014 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Kim Mayor Tate called the workshop to order at 6:23 p.m. ITEM 1. DISCUSS CHARITABLE DONATION COLLECTION RECEPTACLES City Manager Rumbelow stated at the request of Council Members Spencer and Lease that the topic of charitable donation collection receptacles be discussed after the removal of a large collection structure from Main Street. Assistant Development Services Director Ron Stombaugh stated the collection receptacles were regulated similar to trash receptacles. Following discussion, it was the consensus of the Council that additional information be provided on current receptacles, documenting of non - profit status, permitting as an accessary use, and that the Planning & Zoning Commission review during their April 8th Workshop. There was no formal action taken by the City Council. ITEM 2. DISCUSS TEMPORARY POLITICAL SIGN ORDINANCE 04/01/14 City Secretary Brown stated the proposed amendments to allow temporary political signs on public property designated as a polling location would bring the City's Code into compliance with State law. The ordinance allows placement of 2'x2' signs on the polling location, outside of the 100' distance marker to the public right -of -way, at the start of Early Voting through Election Day. House Bill 259 (83R) adopted in 2013, makes it illegal to prohibit temporary political signs on public property at a publicly owned building used as a polling location, but allows enactment of reasonable regulations concerning posting of political signs. Following discussion, it was the consensus of the Council that 2'x2' temporary political signs on the polling location property be supported by a stake no larger than a 9 gauge diameter, allowing 25 signs per candidate or ballot measure and that the signs not be placed in the interior landscaping islands. There was no formal action taken by the City Council. ITEM 3. DISCUSS CITY COUNCIL AGENDAS AND ORDER OF BUSINESS City Secretary Brown requested input from the Council regarding agenda consolidation and order of business with the pending start of videoing City Council meetings. Following discussion, it was the consensus of the Council that dinner be listed on the agenda; that the first item of business be the Executive Session; that the Executive Session be called to order in the City Council Chambers prior to Council recessing to the City Council Conference Room to conduct the closed session; and with the consolidation of all business into one agenda, Citizens Comments would be heard during the Regular Meeting and would follow the Pledge of Allegiance. There was no formal action taken by the City Council. ITEM 4. DISCUSS 2014 CHRISTMAS DECORATION PLAN Assistant Parks Director Kevin Mitchell briefed the City Council on the 2014 Christmas Decoration Plan to receive direction for budget planning purposes. He noted that portions of the downtown skyline lights would be replaced, the light show would be relocated from the Town Square Gazebo and a live tree decorated in Victorian style would be added to the open area. Following discussion, it was the consensus of the Council to budget for LED /REB light replacement, to re- introduce reindeer into the swag across Main Street, to relocate the light show to the American Locker site or Depot, and to work with Gaylord Hotel to develop the Christmas Capital of Texas logo into signage that would provide additional photo opportunities. There was no formal action taken by the City Council F 04/01/14 Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:16 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of April, 2014. ATTEST: Jodi C. Brown City Secretary 3 F.11 w ZI William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1st day of April, 2014 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:16 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Deliberation or the value, exchange, lease or sale of real property relative to economic development pursuant to Section 551.072, Texas Government Code; and (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property under Section 551.072, Texas Government Code. 04/01/14 Regarding conference with City Manager and Staff under Section 551.087, Texas Government Code, City Manager Rumbelow requested authorization to extend the construction commencement date in the Convention Development and Marketing Agreement with Ryman Hospitality Properties, Inc. (Gaylord Texas Hotel) for a period of 24 months and authorization for the City Manager to execute the contract addendum. On November 20, 2012, the City Council approved an 18 -month extension which expires September 12, 2014, and under the Sixth Addendum would be extended until September 12, 2016. Motion by Council Member Freed, seconded by Council Member Lease, offered a motion to approve the contract addendum as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. . M 9 Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the meeting at 8:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of April, 2014. Jodi C. Brown City Secretary 4 'r ge e William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of April, 2014 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary C•7_1nnriZ�77�Tx:7 Mayor Tate called the meeting to order at 7:36 p.m. • • Council Member Roy Stewart delivered the Invocation. 0 • Boy Scout Troop 514 posted the colors and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS Mr. Bruce Rider, 325 West Worth Street, spoke in support of the 2014 Veteran's Day Parade being held on Main Street and expressed his support on the issuance of the Child Abuse Proclamation. Mr. Tim Yatko, 920 Ravenswood Drive, expressed his appreciation to the Council for approving the video streaming of Council meetings and for upholding the City's current regulations relative to chickens. ITEM 1. PRESENTATION, CHILD ABUSE PREVENTION MONTH PROCLAMATION 04/01/14 Mayor Tate presented Ms. Kim Rocha, N.E. Center Coordinator, Alliance for Children, with a proclamation declaring April as Child Abuse Prevention Month. ITEM 2. PRESENTATION, MOTORCYCLE SAFETY AND AWARENESS MONTH PROCLAMATION Mayor Tate presented Mr. Jim Walker, Patriots Motorcycle Club Secretary, and club members with a proclamation declaring May as Motorcycle Safety and Awareness Month. ITEM 3. PRESENTATION, CONVENTION & VISITORS BUREAU VOLUNTEER AWARDS Mayor Tate presented the 2013 Convention & Visitors Bureau's volunteer awards in celebration of National Volunteer Appreciation Week by recognizing the volunteers that go above and beyond to help make Grapevine, the attractions, festivals and programs a huge success. The following volunteers were recognized with a Certificate of Appreciation: Nash Farm, Dr. Curtis Ratliff and Liz Convington; Visitor Information Center, Dinah Lou Dennis; Grapevine Historical Museum, Linda Tidmore; Sister City Projects /Uncle Izak's Sno Cone Stand, Tommy and Patsy Hardy; and Festivals and Events, Debbie Reynolds and Michael Garen. .,. .9, Parks & Recreation Director Doug Evans began the Parks & Recreation Department's annual departmental update highlighting the department's divisions, parks and facilities; Assistant Parks Director Kevin Mitchell reviewed the Parks Maintenance Division's projects; Volunteer Services Manager Mary Jo Tellin presented Keep Grapevine Beautiful volunteer statistics; Recreation Superintendent Chris Smith highlighted data on waterparks, athletic programs, special events, facility usage and marketing; Assistant Parks & Recreation Director Joe Moore presented revenue and usage information on the Lake Parks, including The Vineyards Campgrounds & Cabins and boat ramps. Mr. Evans then highlighted current projects (Wall- Farrar Park, on- street bike network, trails system), awards and grants. ITEM 5. RESOLUTION, DECLARE SELF- CONTAINED BREATHING APPARATUS SURPLUS AUTHORIZE DONATION Deputy Fire Chief Darrell Brown presented a resolution declaring 52 self- contained breathing apparatus (SCBA) and other SCBA supplies as surplus and requested authorization to donate the SCBA and supplies to the Texas A & M Forest Service Helping Hands Program. He stated the Grapevine Fire Department has a history of reaching out to other fire departments to help with surplus equipment. In 2012, the department purchased 56 new MSA SCBA units to replace old units that were over 12 years old and then donated five units to the fire department in Parras, Grapevine's Sister City. K 04/01/14 Council Member Freed, seconded by Council Member Spencer, offered a motion to approve the resolution declaring the self- contained breathing apparatus and supplies as surplus and authorizing the donation to the Texas A & M Forest Service Helping Hands Program. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy P CONSENT AGENDA RESOLUTION NO. 2014 -32 The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Resolution, Authorize Sole Source Purchase of Flocculator Agitators Public Works Director recommended approval of a resolution authorizing a sole source purchase of four flocculator agitators in an amount not to exceed $31,482.00 for the Water Treatment Plant from Chemineer, Inc., an authorized sole source representative for this region offering Chemineer products and services. The existing flocculators are 25 years old and the gear boxes are experiencing audible indications that failure is impending. These units are the direct replacement for the existing flocculators since gear box replacements are no longer available. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2014 -33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE 9 04/01/14 SOLE SOURCE PURCHASE OF FOUR FLOCCULATOR AGITATORS AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Signers on UBS Financial Services Accounts and Transactions Administrative Services Director recommended approval of a resolution authorizing Mayor William D. Tate, City Manager Bruno Rumbelow, Administrative Services Director John McGrane, Controller Karen Walker and Internal Auditor Debra Russo as authorized signers on all accounts and transactions with UBS Financial Services. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2014 -34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING PERSONS NAMED BELOW TO SIGN ON ALL INVESTMENT ACCOUNTS AND TRANSACTIONS WITH UBS FINANCIAL SERVICES AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Declare Certain Items as Surplus Property Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy RESOLUTION NO. 2014 -35 ..�. , • •. •' • • W '• W 9 ..• . r Item 9. Resolution, Authorize Purchase of HVAC Preventive Maintenance Service El 04/01/14 Public Works Director recommended approval of a resolution authorizing the purchase of HVAC preventive maintenance service for City Hall and the Palace Theatre in an amount not to exceed $22,904.00 from The Brandt Companies, LLC through an established Cooperative Agreement with the State of Texas CO -OP Purchasing Program. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE HVAC PREVENTIVE MAINTENANCE SERVICE THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the March 18, 2014 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy ADJOURNMENT Council Member Lease, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the meeting at 8:26 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINI TEXAS on - 15th day of April, 1 4i William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 04/01/14