HomeMy WebLinkAboutORD 1996-072 �:,
ORDINANCE NO. 96-72
�,_� AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE
OF ORDINANCES, CHAPTER 2 ADMINISTRATION,
ARTICLE V RECORDS MANAGEMENT PROGRAM,
SECTION 2-141 ADOPTING RECORDS CONTROL
SCHEDULES IN COMPLIANCE WITH MINIMUM
REQUIREMENTS ON RECORDS RETENTION SCHEDULES
ISSUED BY THE TEXAS STATE LIBRARY AND ARCHIVES
COMMISSION PURSUANT TO SECTION 203.041 , LOCAL
GOVERNMENT CODE; PROVIDING A PENALTY CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine adopted Ordinance No. 90-20 on April 3,
1990 that established the City's Records Management Program for the orderly and
efficient retention, retrieval and destruction of records of the City of Grapevine; and
WHEREAS, the 74th Legislature enacted Senate Bill 366 that permits local
"� '" governments to file a written declaration that records control schedules have been
adopted that comply with the minimum requirements on records retention schedules
�� issued by the Texas State Library and Archives Commission; and
WHEREAS, the City of Grapevine in conformity with the Local Government
Records Act desires to continue the efficient and economical management program
of all City of Grapevine records.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1 . That Chapter 2 Administration, Article V Records Management
Program, Section 2-141 Definitions "Records retention schedule" is hereby amended
in its entirety to read as follow:
"Records retention schedule: a document issued by the commission under authority
of Subchapter C, Chapter 203, Local Government Code establishing minimum
retention periods for City records."
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Section 2. That the City of Grapevine hereby adopts the records control
schedules that comply with the minimum requirements on records retention schedules
�, issued by the Texas State Library and Archives Commission.
Section 3. Upon adoption of this ordinance, the City Secretary/Records
� Management Officer is directed to file with the director and librarian the Declaration
of Compliance with the Records Scheduling Requirement of the Local Government
�� Records Act pursuant to Subchapter 203.041 (a)(2), Local Government Code.
Section 4. Any person violating any of the provisions of this ordinance shall
be deemed guilty of a misdemeanor and upon conviction thereof shall be fined in a
sum not to exceed Five Hundred Dollars ($500.00) and a separate offense shall be
deemed committed upon each day during or on which a violation occurs or continues.
Section 5. If any section, article, paragraph, sentence, clause, phrase or word
in this ordinance, or application thereto any person or circumstances is held invalid or
unconstitutional by a Court of competent jurisdiction, such holding shall not affect the
validity of the remaining portions of this ordinance; and the City Council hereby
declares it would have passed such remaining portions of the ordinance despite such
invalidity, which remaining portions shall remain in full force and effect.
Section 6. The fact that the present ordinances and regulations of the City of
Grapevine, Texas are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates
an emergency for the immediate preservation of the public business, property, health,
safety and general welfare of the public which requires that this ordinance shall
�" " become effective from and after the date of its passage, and it is accordingly so
ordained.
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PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of September , 1996.
APPROVED:
William D. Tate
Mayor
ATTEST:
�•�. �
,
Lin a Huff
� City Secretary
ORD. NO. 96-72 2
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APPROVED AS TO FORM:
��, � ��—
John F. Boyle, Jr.
City Attorney
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ORD. N0. 96-72 3