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Home My WebLink About2014-05-06 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS t TUESDAY, MAY 6, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:15 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:00 p.m. Workshop - City Council Chambers 7:15 p.m. Reception - Mayor and City Council Office 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Deliberation or the value, exchange, lease or purchase of real property relative to public parking and other City uses off South Main Street pursuant to Section 551.072, Texas Government Code. B. Deliberation or the value, exchange, lease or sale of real property relative to economic development pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. ryeN Q• is . .- 2. Consider AM14 -04 amendment to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 42 Supplementary District Regulations relative to the Brewer's Permit (B permit) and take any necessary action. MAY 6, 2014 PAGE 2 RECEPTION: 7:15 p.m. - Mayor and City Council Office Mayor and City Council to attend the Preservation Advocacy Awards Reception. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION: Council Member Darlene Freed PLEDGE OF ALLEGIANCE: Boy Scout Troop 240 CITIZENS COMMENTS: 3. Any person who is not scheduled on the agenda may address the City Council under Citizens Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PRESENTATIONS 4. Mayor Tate to present a proclamation declaring May as Lupus Awareness Month. 5. Mayor Tate to present a proclamation declaring May 17 -23, 2014 as National Safe Boating Week. 6. Mayor Tate to recognize Faith Christian School Boys' Soccer Team, 2014 State Champions. 7. Mayor Tate to present Grapevine Heritage Foundation's 2014 Preservation Advocacy Award Winners. 8. Presentation by Mike and Debi Meek, Chairpersons of the 30th Annual Main Street Days. 9. Department update on the Information Technology Department. NEW BUSINESS 10. Consider ratifying Staff's approval of Change Order No. 1 to the Wastewater Treatment Plant Filter Project and take any necessary action. MAY 6, 2014 PAGE 3 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider a resolution authorizing the purchase of video storage hardware and software from Alexander Open Systems, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 12. Consider a resolution authorizing a roof replacement contract for the City -owned Grace building with Weatherproofing Technologies, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Nall, 200 South Main Street and on the City's website on May 2, 2014 by 5:00 p.m. r-RAP Jo4i/C. Brown, City Secretary �O �r ►m q >c st ®a STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of May, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 6:39 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Deliberation or the value, exchange, lease or purchase of real property relative to public parking and other City uses off South Main Street pursuant to Section 551.072, Texas Government Code; B. Deliberation or the value, exchange, lease or sale of real property relative to economic development pursuant to Section 551.072, Texas Government Code; and C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. 05/06/14 The City Council recessed to the City Council Conference Room and began the closed session at 6:42 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. CALL TO ORDER The Workshop Session was called to order at 7:06 p.m. ITEM 2 DISCUSS AM14 -04 AMENDMENT TO APPENDIX D, SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS BREWER'S PERMIT (B PERMIT Assistant Development Services Director Ron Stombaugh presented for discussion a request by Mr. Gary Humble of Grapevine Craft Brewery to possibly amend (AM14 -04) the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82 -73, as amended, Section 42 Supplementary District Regulations relative to allowing on- premise consumption of the brewer's product on the premises without any accompanying food sales with a Brewer's Permit (B permit). Following discussion, it was the consensus of the Council that Staff development a zoning amendment for consideration by the Planning & Zoning Commission and the City Council. Council Member Freed offered a motion to authorize Staff to move forward with the drafting of a zoning amendment. Council Member Lease seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. IN *41 44K91,11 ; ITEM 3A. PRESERVATION ADVOCACY AWARDS RECEPTION At 7:15 p.m. The Mayor and City Council attended the Preservation Advocacy Awards Reception in the Mayor and City Council Office. 2 05/06/14 Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. INVOCATION Council Member Darlene Freed delivered the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 240 posted the colors and led the Pledge of Allegiance. ITEM 3. CITIZENS COMMENTS There were no Citizens Comments submitted. ITEM 4. PRESENTATION, LUPUS AWARENESS MONTH Mayor Tate presented a proclamation declaring May as Lupus Awareness Month to Community Outreach Coordinator Adrienne Kohlenberg, Lone Star Chapter, Lupus Foundation of America. Ms. Kohlenberg addressed the Council and audience. ITEM 5. PRESENTATION, NATIONAL SAFE BOATING WEEK Mayor Tate presented a proclamation declaring May 17 -23, 2014 as National Safe Boating Week to Vice Flotilla Commander Jerry Shacklett and members of the U.S. Coast Guard Auxiliary. Vice Flotilla Commander Shacklett addressed the Council and audience. ITEM 6. PRESENTATION, FAITH CHRISTIAN SCHOOL BOYS' SOCCER TEAM Mayor Tate presented a Certificate of Recognition honoring the Faith Christian School Boys' Soccer Team, 2014 State Champions to Soccer Coach Matt McKinney. Mr. McKinney addressed the Council and audience. ITEM 7. PRESENTATION, GRAPEVINE HERITAGE FOUNDATION'S 2014 PRESERVATION ADVOCACY AWARDS Mayor Tate and Heritage Foundation Chairman Curtis Ratliff presented the 2014 Grapevine Heritage Foundation's Preservation Advocacy Award Winners commemorating outstanding preservation accomplishments within the City of Grapevine. Awards were presented to the following: 3 05/06/14 Advocacy Award presented to Mary Cal Yates Johnson for serving as an advocate of Grapevine's heritage. Her foresight and dedication in conserving Grapevine's artifacts and sharing of the Yates' family treasures with her community. Preservation /Conservation Award presented to Eric F. Legge for sustaining the existing form, integrity and materials of the c. 1898 historic H. H. Yancy Farmhouse located at 1331 West Wall Street. Restoration Project Award presented to Aaron and Rachel Lucht for the W. D. Deacon House c. 1915, located at 204 South Dooley Street. Infill New Construction Award presented to Jay Balding for new construction reflecting Grapevine's historic past for the new mid - century modern Balding House c. 2012, designed by architect Joe Self, located at 840 East Worth Street, formerly the site of the Willingham House c. 1953. Rehabilitation Project Award presented to Howard and Nancy Walfield for the compatible use of a property through repair, alterations and additions to the Lucas - Deacon-Walfield House c. 1939, located at 512 West College Street. ITEM 8. PRESENTATION, 30TH ANNUAL MAIN STREET DAYS Mike and Debi Meek, Chairpersons of the 30th Annual Main Street Days, presented an overview of the festival's events, entertainment and activities planned during the mile stone event —Craft Brew Experience. ITEM 9. DEPARTMENT UPDATE ON THE INFORMATION TECHNOLOGY DEPARTMENT Information Technology Director John Jennery provided a department update by reviewing the department's major accomplishments, current and future projects, Staff responsibilities and the stationary wireless network. ITEM 10 RATIFY CHANGE ORDER NO. 1 APPROVAL, WASTEWATER TREATMENT PLANT FILTER PROJECT Public Works Director Stan Laster recommended approval of ratifying Staff's approval of Change Order No. 1 to the Wastewater Treatment Plant Filter Project in an amount not to exceed $69,533.83. The change order was a result of equipment failure in Trains 2 and 3 at the Wastewater Treatment Plant within a few days of each other which significantly reduced treatment capacity. Council Member Coy, seconded by Council Member Freed, offered a motion to approve the ratification of Staff's approval of Change Order No. 1. The motion prevailed by the following vote: 0 05/06/14 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 11. Resolution, Authorize Video Storaqe Hardware and Software Purchase City Manager recommended approval of a resolution authorizing the purchase of video storage hardware and software in an amount not to exceed $35,794.40 from Alexander Open Systems, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VIDEO STORAGE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution, Authorize Roof Replacement Contract for the City -owned Grace Building Public Works Director recommended approval of a resolution authorizing a roof replacement contract for the City -owned Grace building located at 610 Shady Brook Drive with Weatherproofing Technologies, Inc. in an amount not to exceed $34,040.96 through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: i.'1 05/06/14 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO EXECUTE A ROOF REPLACEMENT CONTRACT FOR THE GRACE BUILDING THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of June, 2014. 'N Jo i .Brown Cit Secretary William D. Tate Mayor 0 OR A �L t 1 rn