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Home My WebLink About1987-08-18 Joint Meeting � ' � � � � � � F AGENDA { F CITY OF GRAPEVINE, TEXAS ' � REGULAR JOINT CITY COUNCIL � & � PLANNING & ZONING COMMISSION MEETING � �` TUESDAY, AUGUST 18, 1987 AT 7 :30 P.M. � ; COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD � € � `€ I . CALL TO ORDER � � i � � II. INVOCATION: Council Member C. Shane Wilbanks g = III . PRESENTATION � s A. Mayor to present certificate of recognition to Police Olympic Team member. ` IV. JOINT PUBLIC HEARINGS A. City Council and Planning & Zoning Commission to con- duct a public hearing relative to Zoning Application Z87-16 submitted by Washington & Associates, Inc. for Bloomingfield Addition, Phase II . (Approximately � 15 . 196 acres located north of proposed Bloomingfield ; and east of William D. Tate Avenue, requesting � r rezoning from "PO" Professional Office Zoning District � ` and "R-TH" Townhouse Zoning District to "R-5. 0" Zero � Lot Line Zoning District and "CC" Community Commercial � � Zoning District. ) � B. City Council and Planning & Zoning Commission to con- � duct a public hearing relative to Conditional Use � Application CU87-04 submitted by Walter P. Moore & � Associates for LaPetite Academy. (Requesting conditional use for a day care center located west of � William D. Tate Avenue, east of Heritage Avenue and � fronting Hall-Johnson Road. � � C. City Council and Planning & Zoning Commission to con- �: duct a public hearing relative to Conditional Use � Application CU87-05 submitted by Frank Haile, Jr. for � Elaine ' s Oven-Ready Pizza. (Requesting conditional � use for sale of alcoholic beverages for off-premise � consumption (beer only) at 1222 William D. Tate � Avenue, Parcel E--Towne Center. ) � � V. END OF JOINT PUBLIC HEARINGS � � A. Planning & Zoning Commission to recess to Conference � Room #204 to consider other published agenda items. � � B. City Council to remain in session in the Council � Chambers to consider further business. � � � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � k BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SES- � SION, THE REGULAR CITY COUNCIL AND PLANNING & ZONING � COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS � THE 14TH DAY OF AUGUST, 1987 AT 5 :00 P.M. � k § t � � C City Secretary � � � € f �: € � � � i AGENDA 4 CITY OF GRAPEVINE, TEXAS � ? REGULAR CITY COUNCIL MEETING � TUESDAY, AUGUST 18 , 1987 AT 7 : 30 P.M. � COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � ; 307 WEST DALLAS ROAD „ i ; i � 1 VI. CITIZENS REQUESTS � ,. VII. CONSENT AGENDA � Consent items are deemed to need little Council deliber- � ation and will be acted upon as one business item. Any � ; member of the City Council or member of the audience may ` request that an item be withdrawn from the consent agenda � and placed before the City Council for full discussion. � ; Approval of the consent agenda authorizes the City � Manager, or his designee, to implement each item in accordance with Staff recommendations . A. Consideration of a resolution setting a public hearing date for proposed amendments to Comprehensive Zoning Ordinance No. 82-73, Section 42 Supplementary District � Regulations, Section 47 Site Plan Review, Section 56 � Off-Street Parking Requirements and Section 58 Parking � ' and Loading Area Development Standards. Director of � ' Community Development recommends approval, setting a public hearing date of September 15, 1987. � B. Consider the City Manager to execute Change Order #1 � in the amount of $9, 496. 66 with St. James Construction � Company relative to the Police Department office � expansion. Police Chief and Purchasing Agent � recommend approval. � � C. Consider authorizing the City Manager to enter into a � lease agreement with Trinity Industries for $5, 000. 00 � annually for approximately 3-0 acres of land containing � soccer fields on East Dallas Road. Director of Parks � & Recreation recommends approval. � D. Consider award of the bid to the single bidder, � Hydra-Stop, Inc. in the amount of $3Z, 540. 00 for � purchase of the value inserting tool to allow City � employees to tap lines . Public Works Manager of � Operations and Purchasing Agent recommend approval. � � � E. Consider award of the bid to the lowest qualified � bidder, meeting all specifications, Construction Parks � and Equipment, Inc. , in the amount of $27, 249 .00 for � purchase of a nine (9) wheel pneumatic tire compactor (Ferguson SP-192) . Public Works Manager of Operations � and Purchasing Agent recommend approval. � � F. Consider award of the bid to the lowest and best bid � meeting specifications to Mega Equipment Co. in the � amount of $34 , 592 . 57 for the purchase of a backhoe � loader with soundproof cab. Public Works Manager of � , Operations recommends approval. � t G. Consider award of the bid to the lowest qualified � bidder, meeting specifications, Dower Buick GMC, in ; the amount of $30, 032. 00 for the purchase of one eight � cubic yard diesel dump truck. Public Works Manager of � Operations and Purchasing Agent recommend approval. � H. Consider authorizing the City Manager to enter into a � professional services contract with Freese & Nichols, � Inc. for the final design of Dallas Road widening � project in accordance with the revised realignment. � � � F � � � � k � � � Said contract will be a standard professional services contract with price based on the final construction costs . Current estimate construction costs yield an ; anticipated fee of approximately $330, 000. 00 . ` Director of Public Works recommends approval. € E I . Consideration of a resolution amending Resolution � t No. 87-30, by deleting certain items from the surplus � equipment list and by declaring certain equipment as � surplus for the auction to be held on August 22, 1987. £ Purchasing Agent recommends approval. ` J. Consideration of the minutes of the meetings of ; August 4 , 1987 . City Secretary recommends approval as � ; published. � ' � VIII . NEW BUSINESS k A. City Council to consider an ordinance providing for r the sale of Public Property Finance Contractual Obligations in the amount of $1, 135, 000 for the purchase of street equipment, an aerial fire truck, ; police communications equipment and other related equipment, and the buyout of lease/purchase agree- � ments. � B. City Council to consider a risk management ordinance. � f C. City Council to consider an ordinance creating the ; officer and employee liability plan for the City. � 9y� t t D. City Council to consider awarding of insurance bids � and take any necessary action. � � g E. City Council to consider approval of the construction � of a water main to supply water service to residences � on Cross Creek and take any necessary action. � E F. City Council to consider size of indoor recreation k center and take any necessary action. � � E G. City Council to consider consultant study for low flying aircraft over residential areas and take any � necessary action. � € H. City Council to consider appointment to the Convention � & Visitors Bureau Board. ' � 4 ¢ IX. OLD BUSINESS ii � A. City Council to consider tabled Zoning Application x Z87-02 submitted by Henry S. Miller. � `z � X. PLANNING & ZONING COMMISSION RECOMMENDATIONS � F . g A. City Council to consider the recommendation of the F Planning & Zoning Commission relative to Zoning Appli- : cation Z87-16 (Bloomingfield Addition, Phase II) and a � subsequent ordinance, if applicable. � � � f B. City Council to consider the recommendation of the � Planning & Zoning Commission relative to Conditional � E Use Application CU87-04 (LaPetite Academy) and first � reading of a subsequent ordinance, if applicable. : � C. City Council to consider the recommendation of the 4 Planning & Zoning Commission relative to Conditional � Use Application CU87-05 (Elaine' s Oven-Ready Pizza) and a subsequent ordinance, if applicable. � � D. City Council to consider the recommendation of the � Planning & Zoning Commission relative to the replat of � Park Central Garden Homes Addition. � F � � � � � � � � � � � t E. City Council to consider the recommendation of the � Planning & Zoning Commission relative to the final � f plat of the Bloomingfield Addition, Phase I . � ; � F. City Council to consider the recommendation of the ` Planning & Zoning Commission relative to the prelimi- � � nary plat of Bloomingfield Addition, Phase II. � W � G. City Council to consider the recommendation of the � _ Planning & Zoning Commission relative to the final plat of the Clearview Park Addition. � H. City Council to consider the recommendation of the � ' Planning & Zoning Commission relative to the final � � plat of the Crystal Butte Addition. � ; �' I . City Council to consider the recommendation of the k Planning & Zoning Commission relative to the prelimi- � � nary plat of the Dove Meadows Addition. � � � J. City Council to consider the recommendation of the t Planning & Zoning Commission relative to the prelimi- nary plat of the Tri-Point Centre. � K. City Council to consider the recommendation of the Planning & Zoning Commission relative to proposed amendments to Comprehensive Zoning Ordinance No. 82-73, Section 53 Landscaping regarding Planned ' Commercial Centers and a subsequent ordinance, if t applicable. ; i XI. EXECUTIVE SESSION � A. City Council to recess to Conference Room #204 to � discuss pending or contemplated litigation (Eastern � Airlines) and discuss personnel (City Manager annual � evaluation) pursuant to Article 6252-17, V.A.T.C.S. , Subsections 2 (e) and 2 (g) . � B. City Council to reconvene in the Council Chambers and � take any necessary action relative to pending or contemplated litigation (Eastern Airlines) and � personnel (City Manager annual evaluation) . � XII. MISCELLANEOUS REPORTS AND/OR DISCUSSION � � XIII . ADJOURNMENT � � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED �' BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 14TH DAY OF AUGUST, 1987 AT 5: 00 P.M. � i Secretary � � � � � � � € k{ 1 � S � � � � i � € � z � � ! + � � � f � 4 � f ) � � � i � � � i � � � ? ! EMERGENCY AGENDA � CITY OF GRAPEVINE, TEXAS � REGULAR CITY COUNCIL MEETING ' TUESDAY, AUGUST 18 , 1987 AT 7 : 30 P.M. ; COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD 3 i I i IX. OLD BUSINESS � ' A. City Council to consider tabled Zoning Application Z87-02 submitted by Henry S. � Miller and a subsequent ordinance, if appli- cable. # THIS EMERGENCY AGENDA WAS PREPARED BECAUSE � IMMEDIATE ACTION IS NECESSARY TO ENSURE THE HEALTH, SAFETY, AND GENERAL WELFARE OF THE � CITIZENS OF THE CITY OF GRAPEVINE, TEXAS. � � D E WITH ARTICLE 6252-17 � IN ACCOR ANC � V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF � THE 61ST LEGISLATURE, REGULAR SESSION, THE � REGULAR CITY COUNCIL MEETING EMERGENCY AGENDA WAS PREPARED AND POSTED ON THIS THE 17TH DAY � OF AUGUST, 1987 AT 4 : 00 P.M. � • � City ecretar � � � � � ':� <� � � � a � � i € � E f � S f � � 1 r � � AGENDA ; CITY OF GRAPEVINE, TEXAS i REGULAR PLANNING & ZONING COMMISSION MEETING � TUESDAY, AUGUST 18, 1987 AT 7 : 30 P.M. CONFERENCE ROOM #204 - 307 WEST DALLAS ROAD ` ; � t � t � j VI . NEW BUSINESS � A. Planning & Zoning Commission to consider Zoning ; ; Application Z87-16 (Bloomingfield Addition, Phase II) � and make a recommendation to the City Council. � ¥ � ! B. Planning & Zoning Commission to consider Conditional � ; � Use Application CU87-04 (LaPetite Academy) and make a � ' recommendation to the City Council. ! i C. Planning & Zoning Commission to consider Conditional � = Use Application CU87-05 (Elaine' s Over-Ready Pizza) � and make a recommendation to the City Council. � E D. Planning & Zoning Commission to consider the replat of t Park Central Garden Homes Addition and make a � � recommendation to the City Council. � E. Planning & Zoning Commission to consider the final plat of Bloomingfield Addition, Phase I and make a � recommendation to the City Council. F. Planning & Zoning Commission to consider the prelimi- nary plat of the Bloomingfield Addition, Phase II and make a recommendation to the City Council. � � G. Planning & Zoning Commission to consider the final ¢ plat of Clearview Park Addition and make a ' recommendation to the City Council. � � H. Planning & Zoning Commission to consider the final � plat of the Crystal Butte Addition and make a � recommendation to the City Council. � � I . Planning & Zoning Commission to consider the prelimi- � nary plat of the Dove Meadows Addition and make a � recommendation to the City Council. � � J. Planning & Zoning Commission to consider the prelimi- � nary plat of the Tri-Point Centre and make a recom- mendation to the City Council. � VII . OLD BUSINESS � A. Planning & Zoning Commission to consider proposed amendments to Comprehensive Zoning Ordinance - No. 82-73, Section 53 Landscaping regarding Planned � Commercial Centers and make a recommendation to the � City Council. � VIII . CONSIDERATION OF THE MINUTES � � Meetings of May 19 and June 15, 1987 � �' IX. MISCELLANEOUS REPORTS AND/OR DISCUSSION � � � � � � � _ � � i � � x x � i X. ADJOURNMENT 1 � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S, AS AMENDED # " BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- � ' SION, THE REGULAR PLANNING & ZONING COMMISSION MEETING � AGENDA WAS PREPARED AND POSTED ON THIS THE 14TH DAY OF ` AUGUST, 1987 AT 5 : 00 P.M. �: , � � � [ E � Ci y Secretar � � � s � � i � ; � � �y F �} f � L �: P � � t � F � � } [ F. i � �€ i k >( €t f $ � � 4 � � C t �: k � 4 $ � `s � f i t i � � � p 4 t � �}�. i �k� f e � c � � i' f z a € t � � a F S � 3 � � �g� F � � t £ { I � :� � d i � � STATE OF TEXAS COUNTY OF TARRANr CITY OF GRAPEVINE € � The City Council and Planning & Zoning Cammission of the City of Grapevine, k , Texas met in Regular Joint Session on this the 18th day of August, 1987 at �: ; 7:30 p.m. in the Council Chambers, Municipal Court Roan #205, 307 West Dallas u �, Road, with the following m�nbers of the City Council present to-wit: � � Tom Powers Mayor � ; Ted R. Ware Mayor Pro 'I�m 4: a Jim Glynn Council Member E Sharron Spencer Council Member � � C. Shane Wilbanks Council Member � � Lynn R. Niedernieier Council Member � Gil Traverse Council Me.mber , � constituting a quorum, with the following n�mbers of the Planning & Zoning � Conmission: � � � c � Ron Cook Chairman � Larry Oliver Vice Chairman 3 Peggy Engholm Nlember ' Cathy Martin Member " j Larry Atchley Member j Ervin Meyer Nle�nber 1 Rodney �ni.th Member � , constituting a quon�n, with the following members of the City Staff: � Dennis E. Dawson City Manager Kelvin Knauf Assistant City Manager i John F. Boyle, Jr. City Attorney 3 '� Linda Huff City Secretary � CAId, TO ORDER � { jThe meeting was called to order by Mayor Powers. i INVOCATION � � ;; Council Member Shane Wilbanks delivered the Invocation. � PRESF�LVTATION, CII�TIFICATE OF APPR�CIATION, OFFICER RON HUDSON ;' � Mayor Powers presented Officer Ron Hudson of the Grapevine Police Departmexit, ; with a certificate of appreciation in recognition for the awards received duri.ng his garticipation in the 1987 Police and Fire World G�-unes in San Diego, j California. Officer Hudson placed third in the 100 yard dash and fourth in � the 200 yard dash. Mayor Powers recognized Officer Hudson's many � acccanplishm�exits in the State meets. �. ; ;; i PUBLIC HF�ARING, ZONING APPLICATION Z87-16, V�.SHING'PON & ASSOCIATFS, INC. ,� (BL�OCx7INGFIEI,D ADDITION, PHASE II) , I The first order of business was for the City Council and Planning & Zoning � Commission to conduct a public hearing relative to Zoning Application Z87-16 A su�mitted by Washington & Associates, Inc. for BlocHningfield Addition, 3 �� Phase II. � , jMayor Pow�ers declared the public hearing open. E � '� �� Director of Catmunity Develognsnt H. T. Hardy advised the subject 15.196 acre �� tract was located north of proposed Bloomingfield and east of William D. Tate " 1 Avenue. The requested rezoning was fran "PO" Professional Office Zoning � District and "R-TH" Tawnhouse Zoning District to "R-5.0" Zero Lot Line Zoning District and "CC" Ccsimunity Ccx�mercial Zoning District. ,: � Mr. Derryl Perry, of Washington & Associates, Inc., then addressed the Council and the Cammissioners. He noted that the 10.36 acres to be rezoned to "R-5.0" Zero Lot Line Zoning District w�uld contain 40 lots wi.th a minimtmt lot size of ti: a ; � ' {: � �' ; � i � f t � �8�18�87 i s ( � 4 6,600 square feet. The remaining 4.838 acres to be rezoned to "CC" Comnunity � C�rcial would be contigious to the Community Cca�unercial zoning to the south � � of the develoFsne.nt. He reviewed the proposed roadway connections in the t = developtre.nt. � i ; Brief co�nents and questions fran the City Council and Planning & Zoning ; ' Cammission included street connections to William D. Tate Avenue and Bear Run. � 3 � Mayor Powers then inquired if there were guests present who wished to co�nent either for or against the zoning request. There were none and there was no ; ' correspondence to report. E � � } � A motion to close the public hearing was offered by Ccannission Member �gholm =' ? and seconded by Ccx�mission Member Atchley. The motion prevailed as follows: � t i "s � € Ayes : Cook, Oliver, Engholm, Martin, Atchley, Meyer, & Sh�ith ` € Nays : None �' } � Council Member Niedermeier also made a motion to close the public hearing. : � The motion was seconded by Mayor Pro Tem Ware and prevailed by the following = � ; vote: � � ' � Ayes : Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse ; Nays . None � ; � � PUBLIC HEARING, CONDITIONAL USE APPLICATION CU87-04, V�LTER P. NK)ORE & � P,SSOCIATFS (LAPETITE ACADEMY) � � : � � � ? � The next order of business was for the City Council and Planning & Zoning , j Cammission to conduct a public hearing relative to Conditional Use Application ' CU87-04 su�mitted by Walter P. Moore & Associates for LaPetite Academy. ` o- � Mayor Powers opened the public hearing. ; E � Director of Conmunity Develognent H. T. Hardy reported the tract in question � � was located 650' west of William D. Tate Avenue, fronting on the south side of t � Ha11�7ohnson Road and contained 1.165 acres. The property was zoned "R-MF-2" `. � Multi-Family Residential, with a conditional use requested for operation of a � � day care center. � � 3 � Mr. Mike McKay, of Walter P. Moore & Associates, outlined the proposed use of � � the site as a day care center expected to accamiodate an enrol].ment of 150 q students when fully developed. There were no questions frcgn the City Council � or Planning & Zoning Cca�mission. � � p � Mayor Powers then invited those present to speak relative to the proposed � � conditional use request. No one requested to speak and there was no corres- �. � pondence to report. � f :. ry f A motion to close the public hearing was offered by Commissioner Atchley and ! seconded by Coim�issioner Martin. The motion prevailed by the ensuing vote: `"z � Ayes: Cook, Oliver, Engholm, Martin, Atchley, N�eyer, & S�iith � € Nays: None � � � f � � Council Member Wilbanks then offered a motion to close the public hearing. f, � The mption was seconded by Council Member Niedermeier and prevailed by the z t ensuing vote: t Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, and Traverse � Nays: None �; s g � PUBLIC HEP,RING, CONDITIONAL USE APPLICATION CU87-05, FRANK HAILE, JR. � (ELAINE'S OVEE[�TT-READY PIZZA) � � � The next order of business was for the City Council and Planning & Zoning � Ccxrmission to conduct a public hearing relative to Conditional Use Application � CU87-OS su�mitted by Mr. Frank Haile, Jr. for Elaine's Oven-Ready Pizza. $ Mayor Powers declared open the public hearing. � � ¢ � � � (2) � � � 1 � � � 08/18/87 � , � � Director of C�rninity Develognent, H. T. Hardy reported the tract in question � was located at 1222 William D. Tate Avenue, Parcel E Towne Center, north of � � Wal-Mart. The property was zoned "CC" Conmunity Ccam�ercial with a conditional use requested for sale of alcoholic beverages for off-premise constunption (beer only) in conjunction with the operation of a carry out pizza establish- ment. Mr. Frank Haile, Jr., representing Elaine's Oven-Ready Pizza, addressed the � City Council and Planning & Zoning Camnission. He briefly noted the proposed y � use and requested favorable consideration of the application. � Council questioned if the pizza and beer wc�uld be delivered. Mr. Haile � responded the establishment does not deliver and the pizza is ready for the � oven--unbaked. , Mayor Pow�rs then inquired if there were guests present who vx�uld like to � comruent regarding the conditional use request. There were none and there was �' I no correspondence to report. � ; € � Commissioner S�nith then offered a motion to close the public hearing. The ;; i motion was seconded by Cannissioner Oliver and prevailed by the following � � vote: � � ' Ayes: Cook, Oliver, Engholm, Martin, Atchley, Meyer, & S�nith ` Nays: None ` i ; � � � Mayor Pro Tem Ware offered a motion to close the public hearing. The motion � was seconded by Council Member Niedermeier and prevailed by th�e following � ; vote: f � � i Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedernneier, & Traverse � � Nays: None � ; ; ' ZONING APPLICATION Z87-02, HIIVRY S. NiIT.T.F.R � 1 � jThe next order of business was for the City Council to consider Zoning Appli- � i cation Z87-02 su�mitted by Henry S. Miller. � � Mr. Barry Knight, of Winstead, McGuire, Sechrest & Minick, representing Henry S. Miller addressed the Council requesting the zoning change from "PO" � Professional Office Zoning District to "CC" C�rnmity Co��ercial Zoning �: � District on a 21 acre tract of land bounded by Northwest Highway on the north, � Wall Street on the south and S.H. 114 on the west, continue to be tabled until � � the Nove.mber 17 Council meeting. Henry S. Miller is continuing to negotiate � � with the Living Word Lutheran Church concerning the alternative solutions for � the develognent of the site. � Following brief discussion, Council Me.mber Traverse made a motion to table � Zoning Application Z87-02 for 90 days until the November 17, 1987 Council �' meeting. The m�tion was seconded by Mayor Pro Tem Ware and prevailed by the � following vote: a' Ayes: Pow�ers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None a � F�X.'UTIVE SESSION � � Mayor Pc.xa�rs then advised the Planning & Zoning C�anission wc�uld remain in � session in the Council Chambers to consider other published agenda items. The City Council recessed to Conference Roam #204 to discuss pending or con- templated litigation (Eastern Aixlines) pursuant to Article 6252-17, ';I V.A.T.C.S., Subsection 2(e) . ! ' � Upon reconvening in the Council Chambers, all m�mbers of the City Couricil were �. present. It was reported that no action was necessary as a result of the � � closed session. �; € CITIZIIVS REQUEST, DR. TERRY Tn�LKER � Dr. Terry Walker, 3830 W. T. Parr Road, addressed the City Council expressing e concern about the consideration of the issuance of Contractual Obligations for � needed equignPxit. He questioned adequate storage area for the proposed (3) � � � � � � f I � 6 f � ; 08/18/87 � ` i � e � � equignent, are there accurate cost estimztes for the equignent, should not � ? these items have been in the proposed 1988 budget, and questioned the legality � ; of Contractual Obligations. He also expressed concern that the Council budget � ; w�rkshops had not been conducted to determine if the proposed equigrent was F � needed. He reported that after his review of the 1988 proposed budget, he � � felt there were areas the proposed equignent could be added to the budget. He � � stated he didn't feel the Council could be justified in voting on the � � Contractual Obligations. j � � � CITIZEI�TS REQUEST, MR. PAUL SANDERS - � � � � ; Mr. Paul Sanders, 1010 Kings Canyon Court, addressed the Council expressing � = concern about consideration of the issuance of Contractual Obligations and � � that the Council w�uld be considering action on matters that will be � � incorporated in the proposed FY88 budget--mainly the risk management ordinance � � and the self-insurance program--prior to budget wr�rkshops and the public � � hearing on the budget. � t � S F � City Attorney John Boyle stated that the insurance program c�s up on an � � annual basis, and the City traditionally and consistently reviews the program i � at this t�me of year. The budgetary process and establishment of the tax rate ; will take place in accordance with the statute and will be done in a timely � � s fashion that is not inconsistent with the timing standpoint of what has been k ; done in the past. a � � � Mr. Sanders expressed concern that ]azowledge be used when considering to � � self-insure auto liability and w�rlan�an's ccxnpensation liability. He stated r ; you do away with your conanon law defenses when you self-insure wr�r�nan's s � compensation. � � � ORDINANCE, CONTRAC�I'fJAL OBLIGATION ISSUE � 4 t k � s ; The next item of business was for the City Council to consider an ordinance , � providing for the sale of Public Property Finance Contractual Obligations in ; the amount of $1,135,000 for the purchase of street equigne.nt, an aerial fire � � � truck, police c�munication equi�xnent and other related equignent and the � � buyout of lease/purchase agreements. � ; � Director of Finance Ralph Seeley briefly reviewed the proposal to purchase $ � $1,001,000 of new equignent and buyout of certain lease agreements through the � issuance of Public Property Finance Contractual Obligations. He reported that � over a seven year period, savings in the amount of $93,000 w�uld be recognized � � by the issuance of the Contractual Obligations, therefore the reason for #' � proposing this as the financing mechanisn for these particular items. � � �: � Mr. Harold McInroe, of First Southw�est Campany, then addressed the Council � � regarding the bid received and the interest rate. He briefly reviewed the � � procedure for securing the bid, noting Contractual Obligations are new enough t = that banks showed concern in their issuance, therefore First Southwest went to ' E investment banking dealers and received a bid of 6.457$ fran Prudential Based ` � Securities. He rec�nded the Council accept the bid fran the Prudential � � Based Securities and award the Contractual Obligations to them. He noted the � � City received a AAA rating. � ; � � Mr. Dick Covington, of Hutchison, Price, Boyle & Brooks, then addressed the � � Council regarding the final conditions of the proposed ordinance for the sale � � of the Contractual Obligations. � � ; Lengthy deliberation ensued. Questions and comments from the Council ineluded - s legality of the Contractual Obligations, postponement of the issuance until � after the FY88 budget workshops and other options available for securing � � financing of the proposed equigrent. Mr. Mclnroe addressed the legality, � � noting the investment banking comnunity presented this method of financing to r sell bonds to allaw cities to do a lease/purchase type of operation. The � Attorney General reviewed the process and stated it was legal. Mr. Mclnroe � F and City Attorney John Boyle both stated once the Attorney General approves � j the deal, it becomes uncontestable and is a matter of statutory law. ' Mr. Boyle stated this process is a new response to the question of lease/ � purchase financing. And as to whether or not it is a more viable econcxnical � tool for municipalities of the state to issue obligations, it is the opinion � of Hutchison, Price, Boyle & Brooks' firm that they are valid, and he rendered � an unqualified opinion in that regard. ; ,f �. � (4) � i � � i i } 08/18/87 ; � 3 There was lengthy discussion concerning the alternate payment methods of the � aerial fire truck that is to be delivered on September 1, 1987 and the buyout � � of the certain current lease/purchase agre�nents. � j The caption of the proposed ordinance was then read into the record. � Council Member Glynn made a motion to adopt the ordinance authorizing the � issuance of Contractual Obligations. The motion was seconded by Mayor Pro Tem � Ware and failed by the ensuing vote: � � � :� Ayes: Ware, Glynn, & Traverse k Nays: Pow�ers, Spencer, Wilbanks, & Niedermeier ` � � Council discussion ensued concerning time involved in the issuance of Contrac- j tual Obligations if considered after the public hearings concerning the �'Y88 � budget. Comments w�ere made concerning financing of the aerial fire truck. � � � �. Mayor Paw�rs then announced the City Council would take a brief recess. All m�nbers of the Council were present upon reconvening mon�entarily. ; Council deliberation continued concerning the issuance of Contractual Obliga- � tions for a lesser amount than originally considered. Mr. McInroe expressed � concern that underwriters have a difficult time selling bonds that have an � annual payment below $100,000 and there is no assurance the same interest rate � could be retained for one week. � d After lengthy deliberation, the concensus of the Council was to conduct the � Council and Staff budget wr�rkshops on August 25 and 26, and to hold the public �� ' hearing on the FY88 budget on September 1, 1987 and then to consider Contrac- �; � tual Obligations after the FY88 budget workshops. , � � PI�ANNING & ZONING QOAM�ISSION REC�IDATION, Z87-16, WASHIN(�"I'ON & ASSOCIATFS, e' � INC. (BI�NIINGFIEI,D ADDITION, PHASE I I) � , p. � � The next order of business was for the City Council to consider the Planning & j Zoning Cce�mission recam�endation relative to Zoning Application Z87-16 (Bloo� � ingfield Addition, Phase II) and a subsequent ordinance, if applicable. I Planning & Zoning Cammissian Chairman Ron Cook reported the vote was 7-0 for approval of the rezoning of a 15.196 acre tract of land located north of the � proposed Blocaningfield and east of William D. Tate Avenue fran "PO" Profes- ; sional Office Zoning District and "R-TH" Tawnhouse Zoning District to "R-5.0" � Zero Lot Line Zoning District on 10.364 acres and "CC" Co�mlunity Comr�ercial ' Zoning District on 4.8314 acres. � � The caption of the proposed ordinance was read into the record. "I � � �. � There being little discussion, Mayor Pro Tem Ware made a irotion to accept the �` '' Planning & Zoning C�mission reccxm�endation and adopt the ordinance. The � motion was seconded by Council Member Niedermeier and prevailed by the ensuing G E :� vote: r � Ayes: Powers, Ware, Glynn, Spencer, Niedermeier, & Traverse r Nays: Wilbanks � ORDINANC,E N0. 87-47 � � AN ORDINANCE AMENDING ORDINANCE N0. 82-73, � Tf� �REf�TSIVE ZONING ORDINANCE OF TFIE CITY OF GR�PEVINE, TEXAS, SAME BEING ALSO IQVC7WN AS APPIIVDIX "D" OF Tf� CITY CODE OF (�pEVINE, Z�S, GRANTING A ZONING CHANGE ON A TRACT OF I�AND DESCRIBID AS BEING A TAT, TRACT, OR PARCEL OF I�AND LYING AND BEING SITtJATID IN TARRANT COUNTY, TEXAS, BEING A PART OF TI-� G. M. BELL SURVEY, ABSTRACT N0. 234 AND THE WILLIAM DRISKELL SURVEY, ABSTRACI' NO. 405, IN Tf� CITY OF GRAPEVINE, TEXAS, MORE F'ULLY AND CONIPLETELY DESCRIBID IN Tf� BODY OF THIS ORDINANC�; ORDERING A CHANGE IN THE USE OF SAID a � � (5) � � � i � � ! 08/18/87 � � � � i ; PROPEF�I'Y FROM "PO" PROFESSIONAL OFFICE g ; ZONING DISTRICI' AND "R�I'H" T04VNFi0USE ZONING � � DISTRICT TO "R-5.0" ZERO I�OT LINE ZONING € � DISTRICT AND "CC" C(�NlNI[JNITY CO�M�RCIAL 5 � ZONING DISTRICT; CORRECI'ING THE OFFICIAL � § ZONING MAP; PRESERVING AI�L OTHEEt PORTIONS = OF THE ZONING ORDINANCE; PROVIDING A CLAUSE � � REL�ATING TO SEVERABILITY; DEi�RMINING THAT � Tf� PUBLIC IN'i'ERhSTS, N�ORALS AND GEI�IERAL � � � WELFARE DEMAND A ZONING CHANGE A1�ID ANN�NND- ` � MIIV'i' THEREIN N1F,L)E; PFZOVIDING A PENALTY NOT � _ � TO EXCEID THE SUM OF ONE THOUSAND DOLLARS �' � ($1,000.00) AND A SEPARATE OFFENSE SHALL BE � � DEII�]ED COMMITI� UPON EACH DAY DURING OR ON ; � WHICH A VIQL�ATION OCCURS; AND DECLARING AN � � F�NIFFtGENCY y � 6, PLANNING & ZONING CON�'IISSION RECON�iDATION, CONDITIONAL USE APPLICATION ,. � CU87-04, 4�1L�TER P. MOORE & ASSOCIATFS (LAPETITE) , FIRST READING � � � � The next order of business was for the City Council to consider the recamlen- � � dation of the Planning & Zoning Camnission relative to Conditional Use `' � Application CU87-04 sukmitted by Walter P. Nbore & Associates (LaPetite) and a € � subsequent ordinance on first reading, if applicable. � �� Chairnlan Ron Cook reported unanimous approval of this conditional use request � for the operation of a day care center on 1.165 acres located west of � � William D. Tate Avenue, east of Heritage Avenue and fronting on Hall-Johnson � � � Road. � � ' � The first reading of the caption of the proposed ordinance was read for the � � record. € � � Council Member Spencer made a motion to accept the Ccx�mission's recomnendation � and adopt first reading of the ordinance. The motion was seconded by Mayor � � Pro Tem Ware and prevailed by the following vote: � � � � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � } � f ORDINANCE N0. 87-48 � � £ � � AN ORDINANCE ISSUING A CONDITIONAL USE ¢ � PERMIT IN ACCORDANC� WITH SDCTION 48 OF ; € ORDINANCE N0. 82-73, Tf� COMPREFIII�ISIVE ? � ZONING ORDINANCE OF THE CITY OF GRAPEVINE, � � 'I�XA.S SANIE BEING ALSO IQJOWN AS APPE�IDIX "D" 4 OF THE CITY CODE, BY GRANTING A CONDITIONAL ` USE PERMIT FOR Z'I� CONSTRUCTION AND OPERA- � TION OF A DAY CARE C�LV'I�R IN A DISTRICT �' ' ZONID "R-MF-2" MULTI-FANIILY RFSIDIIVTIAL � � UNDER CITY OF GFtAPEVINE ORDINANC� N0. 82-73 � AIZ IN ACCORDANCE WITH A SITE PLAN APPROVED k � PURSUANT TO SECTION 47 OF ORDINANCE � P N0. 82-73 Al�ID ALL O`I'HER CONDITIONS, � � RESTRICTIONS AND SAFEGUARDS IlKPOSID HEREIN; �. CORRECrING THE OFFICIAL ZONING MAP; PRE- i SERVING ALL OR'HER PORTIONS OF TFIE ZONING � � ORDINANCE; PROVIDING A C�AUSE RELP,TING TO SE�IERABILITY; DF'r�:RN►TNING THAT Tf� PUBLIC ' INTEFtFSTS, MORALS AND GF�TERAL WELFARE ! DENIAND Tf� ISSUANCE OF THIS CONDITIONAL USE � PERMIT; PROVIDING A PEDIALTY NdI' TO EXCEID � THE SiJM OF ONE THOUSAND DOLI�ARS ($1,0 00.0 0) � AND A SEPARATE OFFEDISE SHALL BE DEII�� CONIlKITTID UPON EACH DAY DURING OR ON WHICH � A VIOLATION OCCURS � � � r (6) � � � 1 � � � 08/18/87 ; I t � � e PLANNING & ZONING CC1�M�IISSION �ATION, CONDITIONAL USE APPLICATION � CU87-05, FRANK HAILE, JR. (��•'S OVIIV-READY PIZZA) The next item before the City Council was to consider the rec�ndation of the Planning & Zoning Cca�mission relative to Conditional Use Application CU87-05 su�mitted by Frank Haile, Jr. (Elaine's Oven-Ready Pizza) and a � subsequent ordinance, if applicable. � Planning & Zoning Carmission Chairman Ron Cook reported approval by a vote of '� 6-1 for a conditional use application for the sale of alcoholic beverages for � off-preqnise cons�unption (beer only) at 1222 William D. Tate Avenue, jParcel E--'Ibwne Center. ! The caption of the proposed ordinance was read into the record. After brief discussion of the premise, Mayor Pro Tem Ware made a motion to � accept the Conmi.ssion's rec�ndation and adopt the ordinance. Council � Member Niedermeier offered a second to the motion which prevailed by the [ ; following vote: � � � � Ayes: Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: Pow�ers � �' � ORDINANCE NO. 87-49 i � {. 1 f � AN ORDINANCE ISSUING A CONDITIONAL USE � PERMIT IN ACCORDANCE WITH SECTION 48 OF P ' ORDINANCE NO. 82-73, TF� �REHII�ISIVE { 1 ZONING ORDINANC� OF THE CITY OF GRAPEVINE, � � TEXAS SAN1E BEING ALSO IQ�TOWN AS APPII�DIX "D" � OF Tf� CITY CODE, BY GRANTING A CONDITIONAL � USE PERMIT FOR THE STORAGE, POSSFSSION, � ? REI'AIL SALE AND OFF-PRII�IISE QONSUNIPTION OF E; 1 ALCOHOLIC BE�IERAGES (BEIIt ONLY) IN CONJUNC- i = TION WITH THE OPERATION OF A CARRY-OLTr � , PIZZA ESTABLISI-Il�IEN'I' IN A DISTRICT ZONID � � "CC" CONA�lUNITY CO�M'�RCIAL iJ1VDER CITY OF GRAPEVINE ORDINIINCE NO. 82-73 ALZ IN � ACCORDANCE WITH A SITE PLAN APPROVED � PURSUANT TO SECTION 47 OF ORDINANCE � NO. 82-73 AND ALL O�I'HER C70NDITIONS, � RESTRICTIONS ArID SAFEGUARDS INIPOSID HEREIN; � CORRECTING THE OFFICIAL ZONING MAP; PRE- � SERVING ALL OTHER PORTIONS OF 'I'HE ZONING � ORDINANCE; PROVIDING A C�LAUSE REI�TING TO � SEVERABILITY; DETERMINING THAT THE PUBLIC i ID]TII2ESTS, MORALS AND GENERAL� WELFARE ; DII�ND THE ISSUANCE OF THIS CONDITIONAL USE � ' PERMIT; PROVIDING A PII�1�ILTY NC)'I' 'IO EXCEEID �. � THE SUM OF ONE THOUSAND DOLLARS ($1,000.00) { � AND A SEPARATE OF�TSE SHAI,L BE DEEN� �� CON7�'IITTID UP�T EAC�i DAY DURING OR ON WHICH - �' � A VIOLATION OCCURS; AND DECLARING AN � � II�RGII�ICY � � PI�ANNING & ZONING COMMISSION RECONYKENDATION, REPLAT, PARK CIIVTRAL GAE2DEN HOMES � � ADDITION � �: The next item of business to be considered by the City Council was the rec�►- � mendation of the Planning & Zoning Cc�mission relative to the replat of Park Central Garden Homes P,ddition. Chairn�n Ron Cook reported the Planning & Zoning CaYmission's reccxmiendation was to table this iteqn until the August 25 Planning & Zoning Conmission w�rkshop. There was no formal action taken by the City Council. PLANNING & ZONING CUNII��IISSION RECOMN�iDATION, FINAL PLAT, BI�OOMINGFT�,n ADDITION, PHASE I The next item before the City Council was the Planning & Zoning Camnission � rec�ndation relative to the final plat of Blocaningfield Addition, Phase I. � ;: , � x. (7) � � � r � � S � 08/18/87 ? t' p: � PLANNING & ZONING CONIl�LCSSION RECONA'IENDATION, PRELIMINARY PLAT, DOVE NIEADOWS � � The next it�n before the City Council was to consider the reccattnendation of the Planning & Zoning C�mission relative to the preliminary plat of Dove � Meadaas. � The Dove Meadavs Addition zoned "R-5.0" Zero Lot Line is located at the � northwest corner of the intersection of Dove Loop Rr�ad and Dove Road. Chair- � man Cook reported the Conmission's approval of the preliminary plat on this tract by a vote of 7-0. � � � Motion by Council Member Wilbanks and seconded by Council Me.mber Spencer to accept the Planning & Zoning Conmission's rec�ndation and approve the preliminary plat of Dove Meadows prevailed by the following vote: Ayes: Pow�xs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None PIIINNING & ZONING CC�NA'lISSION P,EC�DATION, PRELIMINARY PLAT, TRI-POINT ' CIIVTER � The next item of business was for the City Council to consider the ` �: rec�ndation of the Planning & Zoning Comnission relative to the preliminary � plat of Tri-Point Center. � � � � Commission Chairman Ron Cook reported approval of the preliminary plat by a vote of 7-0. The 57 acre tract of land, located east of William D. Tate � Avenue and west of Arlington/Grapevine Road, is zoned "CC" CcetQnunity " � C�rcial. � � Motion by Council Nf�.mber Wilbanks and seconded by Council Member Spencer to � � accept the Planning & Zoning Comnission's recce�mendation and approve the � ; preliminary plat of Tri-Point Center prevailed by the ensuing vote: ? � Ayes: Powpxs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � � PLANNING & ZONING CON]MISSION RECOrM�iDATION, C7C1N1��REI�TSIVE ZONING ORDINANCE � NO. 82-73, SECTION 53 L�ANDSCAPING � The next item of business was for the City Council to consider the 1 reccam�endation of the Planning & Zoni.ng Cca�mission relative to the proposed � amenc�nents to Ccanprehensive Zoning Ordinance No. 82-73, Section 53 Landscaping a � and a subsequent ordinance, if applicable. � i � ' The Planning & Zoning Ccx�mission reccx�mendation, as reported by Chairman Ron Cook, was to approve the proposed amenchnents to Camprehensive Zoning Ordinance � � No. 82-73, Section 53 Landscaping regarding Planned Co�nercial Centers, with " � � the re�ording of Section 53 H.1.C. to read "Planter islands shall not be � 3 required for lots containing less than thirty-five thousand (35,000) square � ; feet.° �: � � The caption of the proposed ordinance was read into the record. � ICouncil Member Spencer made a motion to adopt the ordinance per the Planning & ; Zoning Canmission's reccxmtendation to amend Section 53 H.1.C. with the changing of lot size fran 32,000 sq. ft. to 35,000 sq. ft. The mr�tion was seconded by Mayor Pro Tem Ware and prevailed by the ensuing vote: � Ayes: Powez's, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None � ORDINANCE N0. 87-50 � AN ORDINANC� ANIENDING ORDINANCE NO. 82-73, j Tf� QONIPREI�TSIVE ZONING ORDINANGE OF � ; i CITY OF GRAPEVINE, TEXAS, S�1ME BEING ALSO FQVOWN AS APPE[�1IDIX "D" OF Z� CODE OF � ORDINANCES OF THE CITY OF GRAPEVINE, TEXAS, BY PROVIDING FOR AN�TII.lMENTS AND CHANGF� TO ZONING REG[TLATIONS BY AN�IDING SE7C!'ION 53 H.l.c. , SECTION 53 H.2.a. AND SF7CrI0N 53 H.2.b. REL�ATIVE 'PO I,ANDSCAPING � (9) � � � � � � 08/18/87 � � � � � Lease Agre�nent, Soccer Fields, Trinity Industries t � Director of Parks & Recreation recamlended approval of authorization for the �: City Manager to enter into a lease agreement with Trinity Industries for $5,000 annually for lease of approximately 30 acres of land containing soccer fields on East Dallas Road. Motion by Ma�or Pro Tem Ware and seconded by Council Member Traverse to approve as recam�ended prevailed by the ensuing vote: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � Bid Award, Valve Inserting Tool � Public Works Manager of Operations and Purchasing Agent rec�nnended award of � the bid to the single bidder, Hydra-Stop, Inc., in the amount of $31,540.00 �' for purchase of the valve inserting tool to allow city employees to tap lines. � €,< Nbtion by Mayor Pro Tem Ware and seconded by Council M�nber Traverse to approve as recommended prevailed by the ensuing vote: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse �: Nays: None i , Bid Award, Pne�tic Tire Compactor � � Public Wbrks Manager of Operations and Purchasing Agent reco�nded award of � the bid to the lowest qualified bidder meeting all specifications, Con- � struction Parks and Equignent, Inc., in the amount of $27,249.00 for purchase � of a nine (9) wheel pnetunatic tire campactor (Ferguson SP-192) . � :: � i Motion by Mayor Pro Tem Ware and seconded by Council Me.mber Traverse to � � approve as rec�nded prevailed by the ensuing vote: � � ; Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � Bid Award, BaCkhoe Loader � � Public Works Manager of Operations recom�nded award of the bid to the lowest and best bid meeting specifications, Mega Equigruent Co., in the amount of � $34,592.57 for the purchase of a backhoe loader with sound proof cab. � � Mr�tion by Mayor Pro Tem Ware and seconded by Council Member Traverse to � �, approve as rec�nded prevailed by the ensuing vote: � � � � Ayes: Powe.rs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse ; Nays: None � � � � Bid Award, Diesel Dim�p Truck � ' Public Works Manager of Operations and Purchasing Agent reco�ended award of � � the bid to the laaest qualified bidder meeting specifications, Daver Buick � C�IC, in the amount of $30,032.00 for the purchase of one 8-cubic yard diesel � dump truck. j � � � Motion by Mayor Pro Tem Ware and seconded by Council Member Traverse to � � approve as recanr�ended prevailed by the ensuing vote: � Ayes: Pow�ers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse i � Nays: None A i Contract, Dallas Road Widening, Design Services Director of Public Works rec�m�ended approval of authorization for the City Manager to enter into a professional services contract with Freese & Nichols, Inc., for the final design of the Dallas Road widening project in accordance with the revised realigru�nt. Said contract would be a standard professional services contract with the price based on the final construction costs. �, Current est�mated construction costs yield an anticipated fee of approximately $330,000. (11) � � � � ' 08/18/87 � � � 1 y { T ( j 6 a ; Nlotion by Mayor Pro T�n Ware and seconded by Council Nlember Traverse to � ; approve as rec�nded prevailed by the ensuing vote: � G � � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � � � Nays: None � s i � Resolution, Amending Resolution No. 87-30, Surplus Equignent � � Purchasing Agent recc�nded approval of a resolution ai�uending Resolution � ; No. 87-30, by deleting certain items frcgn the surplus equignent list and by � � declaring certain equi�xnent as surplus for the auction to be held August 22, � � 1987. n F ( The caption of the proposed resolution was read for the record. � � � � Motion by Mayor Pro Tem Ware and seconded by Council M�.mber Traverse to # � approve as recoimtended prevailed by the ensuing vote: � p t � � Ayes: Powpxs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � � Nays: None � � � � RESOLUTION NO. 87-32 � � � z � A RESOLUTION ANIENDING RESOLUTION NO. 87-30 � � PASSID AND APPROVED BY TFIE CITY COUNCIL ON � � � JULY 21, 1987, RII�ATING TO DECLARING � CERTAIN PROPERTY AS SURPLUS, BY ANIENDING � EXHIBIT "A"; AND PROVIDING FOR AN � EFF'F.CI'I�IE DP,'I'E � i Consideration of the Minutes � f �� City Secretary recommended approval of the minutes of the meetings of � August 4, 1987 as published. � � � � Motion by Mayor Pro Tem Ware and seconded by Council Men�ber Traverse to � approve as rec�nded prevailed by the ensuing vote: �- �: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None �, � � , ORDINANCE, RISK MANAGENfENT �. � �� The next item of business was for the City Council to consider a risk � � management ordinance. _ � � s Assistant City Manager Kelvin Knauf noted that part of a self-insurance � � program includes passage of a risk management ordinance. He then gave an � overview of the proposed risk management ordinance that w�uld (1) recognize � � and support the need for risk manage.ment and make it part of the City's ` � overall policies and objectives, (2) include measures aimed at preventing � j accidents that create loss, (3) provide for a loss control program and � � establish chain handling procedures, (4) provides for loss financing, (5) � � provides for an annual actuarial study, and (6) provides conditions under � � which the Risk Management Board may authorize gayment of claims the City is " � legally obligated to pay. He reviewed the amounts the Risk Management Board � � could be authorized to gay. Also reviewed was the Tort Reform Act of 1987 � � that limits the ampunts a City can be sued in Texas State Courts. � !` Mr. Knauf reviewed the possible financing alternatives for the self-insurance � program and noted that in FY88, the Insurance Fund proposes to use a � canbination of cash contributions and coamlercial insurance. � 2' k €; The caption of the proposed ordinance was read for the record. � € After deliberation, Council Member Glynn made a mption to adopt the risk � management ordinance. The mption was seconded by Mayor Pro Tem Ware and � �' prevailed by the ensuing vote: � �' ; Ayes: Powers, Ware, Glynn, Spencer, Wilba�ks, I�liedern�eier, & Traverse � � Nays: None � f � (12) � � : �,, ; 08/18/87 �` � :I � s � � � ORDINANCE N0. 87-51 � � AN ORDINANCE FSTABLISHING TI� CITY'S � DEFINID SELF-INSURANCE AND RISK MANAGII�ID.VT PROGRAM; CREATING TI� CITY'S RISK MANAGE- MENT BOARD; PROVIDING Tf� TERMS FOR �' � WITFIDRAin�LS FROM TI� FUND; CONTAINING � OZ73ER PROVISIONS RII�TING TO TI� SUBJDCT; � � AND DF7CZARING AN II�IERGINCY � � ORDIN�, OFFICER AND IIKPIAYEE LIABILITY PLAN � The next it�n of business was for the City Council to consider an ordinance � creating the Officer and E.tnployee Liability Plan for the City. { � Assistant City Manager Kelvin Knauf noted the proposed ordinance would � � � implement a plan which states the conditions under which the City w�uld defend �: ; its officers and employees against claims and/or lawsuits. He reviewed the �` � main areas of importance for the adoption of the Officer and �nployee Plan: � � (1) if City Council adopts the Staff recc�mendations for self-insuring the � � worlanan's compensation and autcanobile liability coverages, the plan wnuld � � outline conditions under which the City wr�uld defend �nployee liability claims � ; arising frcen injured employees or operations of autos while on City business; �, � (2) the current public officials insurance policy is a claims made policy; and Y' � (3) if for any reason insurance policies are cancelled, the Officer and ;� Eh�ployee Liability Plan beccmes the "insurance policy" for the City in defend- � ing liability claims. He then reviewed areas that would not be covered under � the plan, as well as who wr�uld be protected under the plan. ± F � j The caption of the proposed ordinance was read into the record. �` , i ; After brief deliberation, Council Member Spencer made the mption to adopt the � ordinance creating the Officer and Eh�ployee Liability Plan. The mr�tion was seconded by Council Member Niedermeier prevailed by the following vote: e � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � � K i ORDINANCE NO. 87-52 � � AN ORDINANC� CREATING Tf� OFFICER AND � � II�IAYEE LIABILITY PLAN FOR THE CITY; � PROVIDING THE TERMS AND PROVISIONS OF Tf� ' PLAN; CONTAINING OTHER MATI�RS RII�TID � TfIEREI'0; A1�ID DDCLARING AN II��RGE[�TCY � � � � BID AWARD, INSURANCE � � � The next item of business was for the City Council to consider awarding of linsurance bids and take any necessary action. I Assistant City Manager Kelvin Knauf gave a lengthy presention regarding the � ' current and proposed insurance programs. He noted Staff recamnendations are �' based on the coverages provided and the ability to self-insure certain ex�osures. Bids received, except for auto insurance, worker's compensation and excess/iunbrella, w�ere very favorable. Bids received were review�ed by the finn of Tillinghast, Nelson & Warren, and the firm concurred with Staff analysis for self-insuring the auto liability and the w�rker's contpensation. � .� � Camients fran the Council included advantages to self-insuring and the concern � over the self-insuring of wnrker's compensation. Staff was requested to ; research the cost of reasonable aggregate stop losses, either by occurence or aggregate for the program year. Mr. Paul Sanders, 1010 Kings Canyon Court, once again stated the Council should give lenghty consideration to the self-insuring of worker's ccanpensation and auto liability and he questioned who will handle claims. � � After lengthy deliberation, Council Member Glynn made the motion the Staff be x authorized. to award the insurance in the amounts covered in the memo fran � Kelvin Knauf dated September 18, 1987 covering property, general liability, � � �' � � (13) � � � j � � � � � O O/1 O/O / f�� E � i � t � i � crime insurance, electronic equirxnent, physical damage, public officials, law � j enforceme.nt, general liability and law enforcement tail, contractor's equip- � � ment, and water and radio towers in the amounts stated: � � COVE�27�GE CONIPANY AGII�ICY AMOLJIVT � � � � Property C�nwealth Diversified Insurance $17,412 � � Lloyd's Services � a � � General Liability Nutrneg Diversified Insurance $89,464 � � (Hartford) Services � � � � Crime Insurance Fidelity and E�nployer's Insurance $ 5,191 � � Deposit Co. of Texas � � � Electronic U. S. Fire Diversified Insurance $ 1,509 � � Equipnent Services � � ; � Physical Da�age Hartford Diversified Insurance $ 5,977 � � Indeqnnity Services � � � Public Officials National Markel Services, Inc. $ 7,635 � � Casualty � � � � Law F�forcement National Markel Services, Inc. $40,065 `' Casualty � � � General Liability Nutmeg Diversified Insurance $34,906 � � & Law Enforcement (Hartford) Services # � Tail � Contractor's U. S. Fire Diversified Insurance $ 3,288 � � � � Equignent Services � Water/Radio Tosa�ers U. S. Fire Diversified Insurance $ 7,242 � � Services � � € The motion was seconded by Council Member Wilbanks and prevailed by the � ensuing vote: � �� Ayes: Pow�ers, Ware, Glynn, Spencer, Wilbanks, Niederm�ier, & Traverse � � Nays: None � �i � AUTHORIZE Tn7P,TER MAIN CONSTRUCTION, CROSS CREEK The next it�n of business was for the City Council to consider approval of the � construction of a water main to supply water service to residents on Cross �: Creek and take any necessary action. � �: � Director of Public Works Jerry Hodge addressed Council that the purpose of the � ' proposed 6" water main installation south along Cross Creek and west along �; i Northwest Highway was to tie into the main line at Manor Way in order to � � supply water service to six residences that have been serviced in the past by � a privately awned water well. The water well awner has requested that all � users of the caell disconnect fran his system. Staff reccumtends that each �: residence gay the Capital Recovery Fee and Tap Fee in the amount of $795.00 � per house. r � Following Council deliberation, Mayor Pro Tem Ware made the m�tion to accept the Staff's rec�nded plan and charge each resident $795.00 for Capital j Recovery Fee and Tap Fee. The mption was seconded by Council Member Traverse and prevailed as follows: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, & Traverse Nays: Niedermeier DISCUSSION, INDOOR RECREATION C�IVTER The next item of business was for the City Council to consider the size of an i.ndoor recreation center and take any necessary action. (14) � p� � � � 08/18/87 { { � � � Assistant City Manager Kelvin Knauf reviewed the phases of discussion Staff ' and the YMCA of M�etropolitan Tarrant County: (1) indoor programs the YMCA � could offer Grapevine; (2) construction and operation on an indoor recreation � center; and (3) contractual arrangement for operation of the center. He then s review�d the high and low options for construction of a recreation center and �' the programs that could be offered. K � � Comments and questions frcen Council included concern that the Parks Board had �' not reviewed the proposed plan and if the school gyms are currently utilized �� to capacity. � After deliberation, the concensus of the Council was for the Parks Board and i the YMCA representatives to meet and revie�a the plan. Then the Parks Board � could make a rec�m�e.ndation to the City Council. There was no formal action a taken by the City Council. :� DISCUSSION, CONSULTANT STUDY, IAW FLYING AIRCRAFT �: � e: ;� The next it�n of busi.ness was for the City Council to consider a consultant � study for low flying aircraft over residential areas and take any necessary � � action. � � Mayor Pawers reported that as a result of the Special Public Fonun held on � July 27, 1987, the FAA came forward and stated they would fund 75� and request � � DFW International Airport fund 25$ taward a study of the commuter aircraft � � operations associated with Runway 13R/31L. Concern that if the City is to � receive a rec�ndation that the citizens will have confidence in, the City � Council should participate in the determination of the parameters of the � a study. Lengthy discussion ensued. � � ; Mr. Charles Willis, of Charles Willis & Associates, addressed the Council � regarding similar studies his staff has done for other cities. He noted this " ' would be a unique kind of study because of the unique circLUnstances involved. �' i :� � � After deliberations, the concensus of the Council was to direct Mr. Willis to � visit with Mr. Gene Faullaler of the FAA regarding the proposed scope of the � study and then to report to the Council on August 25, regarding those � discussions. No formal action was taken by the City Council. � '� APPOIN'INIDQT, CONVIIVTION & VISITORS BUREAU BQARD �' � The last item of business was for the Cit Council to consider an a intment Y PPo j to the Convention & Visitors Bureau Board. � Executive Director of the Convention & Visitors Bureau, Mr. P. W. McCalltun, �' i advised the Council that Ms. Lynn Eggers had resigned fran the Board. � Therefore he recommended that Mr. Don Bigbie be m�ved frcan First Alternate to � voting membership status. The term would expire in 1988. �' � :j Council Me,mber Wilbanks made the motion to move Mr. Don Bigbie fran First ' Alternate to a voting member status. The motion was seconded by Mayor Pro Tem ; Ware and prevailed by the following vote: � p Ayes: Powpxs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None g � � � Mr. McCalliun then reconmended Ms. Linda Price be iroved from Second Alternate � � to First Alternate position, the term would expire in 1989. � � Council Member Wilbanks made the motion to move Ms. Linda Price fran Second � Alternate to First Alternate. Council Member Spencer offered a second to the motion which prevailed as follaws: Ayes: Pourers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Mr. McCalltun then reccam�ended that Mr. Dean Reading be appointed to serve as the Second Alternate, the term would expire in 1988. Council Ntember Spencer made the motion to appoint Mr. Dean Reading as Second Alternate on the Convention & Visitors Bureau Board. The motion was seconded by Council Member Glynn and prevailed by the following vote: � (15) � � � � � i � � 08/18/87 � a � � ! Ayes: Powers, Ware, Glynn, Spencer, Wilbariks, Niedermeier, & �.'raverse � I Nays: None �; � MISCdLADT�OiJS REPORTS AND/OR DISCUSSION � I � � Council Member Spencer requested that Staff schedule a presentation to the � i Council of the proposed Capital Improvements Program before being presented to � � the public. � ` � ( AD�7OURl��NT �'�� I The deliberations of the City Council having been concluded, Council Nt�mber �: i Niedermeier made a motion to adjourn. Council Member Spencer offered a second � � to the motion, which prevailed as follows: � � � Ayes: Powers, Ware, Glynn, Spencer, Wilbarilcs, Niedermeier, & Traverse � l � Nays: None � I � i �: � � PASSID AND APPRC7VID BY 'I'i� CITY QOUNCIL OF Tf� CITY OF GRAPEVINE, TEXAS on � ; this the 15th day of September , 1g87, � ! f � '- � APPROVED: � i � i � € � s ` Mayor ; i �� [ � ; AT`I�.ST: �' � � � � � ' � � Cit Secretary � A � � � � � � � ' � � � i r � � 'I � j � � ( � I � (16) MINUTES AND CERTIFICATION PERTAINING TO PASSAGE OF AN ORDINANCE STATE OF TEXAS § �' § CITY OF GRAPEVINE § On this the 18th day of August, 1987, the City Council (the "Governing Body") of the City of Grapevine, Texas (the "City"), convened in regular meeting at the = regular meeting place thereof, the meeting being open to the public and notice of the meeting giving the date, place and subject thereof having been posted as prescribed by Article 6252-17, Vernon's Annotated Texas Civil Statutes, and the roll ; was called of the duly constituted officers and members of the Governing Body, which are as follows: � Tom Powers, Mayor Shane Wilbanks ) Ted R. Ware, Mayor Pro Tem Sharron Spencer ) Lynn Niedermeier ) Councilmembers Gil Traverse ) Jim Glynn ) and all of such persons were present, except the following absentees: none, thus constituting a quorum. Whereupon, among other business, the following was transacted: a written Ordinance bearing the following caption was introduced: � An Ordinance Establishing the City's Defined Self-Insurance '' and Risk Management Program; Creating the Risk =' Management Board for the City; Providing the Terms for Withdrawals From the Fund Under the Program; Containing Other Provisions Relating to the Subject; and Declaring an Emergency � � The Ordinance, a full, true and correct copy of which is attached hereto, was read and reviewed by the Governing Body. Upon motion duly made and seconded, the Ordinance was passed and adopted by the following vote: ; AYES: Unanimous NOES: 0 +:° t ABSTENTIONS: 0 The Presiding Officer then declared the Ordinance passed and approved and ` signed the same in the presence of the Governing Body. � MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and to correctly reflect the duly constituted officers and members of the Governing Body, r and the attached and following copy of said Ordinance is hereby certified to be a true and correct copy of an official copy thereof on file among the official records �' of the City, all on this August 18, 1987. Mayor, City of Grapevine, exas ,;� � ATTEST: F 'V�� j�� City ecretary, City o apevine, Texas [SEALJ 0415B/1 � e . i MINUTES AND CERTIFICATION FERTAINING TO PASSAGE OF AN ORDINANCE � STATE OF TEXAS § § CITY OF GRAPEVINE § On this the 18th day of August, 19$7, the City Council (the "Governing Body") of the City af Grapevine, Texas tthe "City"}, convened in regula,r meeting at the ' � regular meeting place thereof, the meeting being apen to the public and natice af the meeting giving the date, plaee and subjeet thereof having been posted as prescribed by Article 6252-17, Vernon's Annotated Texas Civil Statutes, and the rall was called of the duly constituted offieers and members of the Governing Body, which are as follows: Tom Pawers, NSayor Shane Wilbanks ) Ted R. Ware, Mayor Pro Tem Sharran Spencer ) Lynn Niedermeier } Councilmembers Gil Traverse ) Jim Glynn ) and all of such persans were present, except the follawing absentees: none, thus � car3stituting a quorum. Whereupan, among other business, the following was t tra.nsacted: a written Ordinance bearing the following caption was introduced: t An Ordinance Creating the Officer and Employee Liability ' Plan for the City; Praviding the Terms and Pravisions af the 4' Plan; Cantaining Other Matters Related Thereto; and : Deelacing a.n Emergency ; The Ordinance, a full, true and correct copy af which is attached hereto, was F: read and reviewed by the Governing Bady. ' Upon motion duly made and seconded, the Ordinance was passed and adopted ' � by the following vote: r; AYES: Unanimous NOES: �: ABSfiENTI4NS: The Presiding Officer then deelaced the Ordinanee passed and approved and signed the same in the presence of the Governing Bady. MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and to eorreetly refleet the duly eonstituted officers and members of the Governing Body, and the attaehed and following copy of said Ordinance is hereby certified to be a true and carrect copy of an official copy thereof on file among the official records of the City, a31 on this August 1$, 1987. , x, �� Mayar, City of Grapevine, - � ATTEST: Ci y eretary, ity Grapevine, Texas CSEAL] 0415 H/2 3 �