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Home My WebLink About1987-09-15 Joint Meeting d ; � � s. ° 3 $ f i � � € � AGENDA � � CITY OF GRAPEVINE, TEXAS � � REGULAR JOINT CITY COUNCIL & � 1 PLANNING & ZONING COMMISSION MEETING � TUESDAY, SEPTEMBER 15, 1987 AT 7: 30 P.M. � COUNCIL CHAMBERS - M[�NICIPAL COURT ROOM #205 � 307 WEST DALLAS ROAD � � � , ; � I . CALL TO ORDER a � ry II . INVOCATION: Commissioner Larry Oliver = � �� III. PRESENTATION ; � � A. Presentation of Award of Financial Reporting Achieve- � � ment to Finance Director Ralph Seeley. � � , � = IV. JOINT PUBLIC HEARINGS � � � _` A. City Council and Planning & Zoning Commission to { 3 conduct a public hearing relative to Zoning Appli- � R cation Z87-17 submitted by Grandy' s Inc. (Approxi- � � mately 4. 59 acres fronting and north of S.H. 114 frontage road, east of Main Street and McDonald' s, requesting rezoning from "PO" Professional Office � � Zoning District to "CC" Community Commercial Zoning � � District. ) ; : � ' B. City Council and Planning & Zoning Commission to � conduct a public hearing relative to amending Comprehensive Zoning Ordinance No. 82-73, Section 12 � 3 Definitions, Section 26 "HC" Highway Commercial Zoning � � District, Section 42 Supplementary District ' Regulations, Section 47 Site Plan Review, Section 51 � k Open Space Requirements, Section 56 Off-Street Parking ; and Section 58 Parking and Loading Area Development � Standards. , � V. END OF JOINT PUBLIC HEARINGS i ( A. Planning & Zoning Commission to recess to Conference y x Room #204 to consider other published agenda items. B. City Council to remain in session to consider further business. i � ; � i � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING � COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS � THE 11TH DAY OF SEPTEMBER, 1987 AT 6 : 00 P.M. � i � � i I ' i �(/k.dGt� Ci y ecretary � � � � � � � i � � � � ; � � � i ; � � I � I � I = AGENDA � � CITY OF GRAPEVINE, TEXAS ` i REGULAR CITY COUNCIL MEETING � j TUESDAY, SEPTEMBER 15, 1987 AT 7: 30 P.M. COUNCIL CHAMBERS - MUNICIPAL COURT #205 � 307 WEST DALLAS ROAD ! � 3 t � ! VI. CITIZENS REQUEST 1 � ' VII . PRESENTATION � A. Presentation by Freese & Nichols, Inc. relative to the � Grapevine Street Improvement Prioritization Study. a � � VIII. NEW BUSINESS � � � � A. City Council to consider a resolution approving the � j1987 Tax Roll in the amount of $1 , 649, 159, 500. � s � � B. City Council to consider an ordinance setting the � � Ad Valorem tax rate at $. 44 per $100 valuation. 1 ? C. City Council to consider an ordinance adopting the ; 1987-88 budget. � I D. City Council to consider the award of the bid for the � ; 1987 Water Line Rehabilitation Project to the low � ; bidder, Wright Construction Co. , in the amount of � � $159, 711 . 15. E. City Council to consider the award of the bid for the 1987 Sewer Line Rehabilitation Project to the low ! bidder, Circle "C" Construction, in the amount of $97, 686 . 00 . i i F. City Council to consider authorization for the City � Manager to enter into a contract with Southwest Laboratories for material testing services for the FY 87 Water Line and FY 87 Sewer Line Rehabilitation � Projects in an amount not to exceed $7, 205. 00 . � ; G. City Council to consider a resolution awarding the bid � ' for pove Park improvements to the lowest qualified � ' bidder meeting all specifications, Land Constructors, ' Inc. , in the amount of $227, 788 and conduct a hearing � relative to the award of the bid. � H. City Council to consider appointment to the Board of � Zoning Adjustments and take any necessary action. � � � � IX. OLD BUSINESS ; A. City Council to consider an ordinance authorizing the issuance of $915, 000 of Public Property Finance Contractual Obligation Bonds. � B. City Council to consider adopting the goals and t objectives developed by the Airport Noise Committee ; � and Chuck Willis & Associates. � i � C. City Council to review proposed changes in street '� improvement assessment policies and procedures, right- ; of-way acquisition policies and take any necessary action. D. City Council to consider the worker' s compensation and auto liability insurance programs for FY88 and to consider engaging Arthur J. Gallagher and Company to provide claims adjustment services. � � � � � � � , � � � � K. Consider award of the bid to the lowest qualified � bidder meeting specifications, Conley, Lott, Nichols � Machinery Co. , in the amount of $49, 189. 00 for the u rchase of a chi s reader. Director of Public Works P P P hasin A ent recommend a roval. and Purc g g PP �,I L. Consider award of the bid to the lowest qualified bidder meeting specifications, Dower Buick GMC, Inc. , • �,�„ for the purchase of three 6-yard dump trucks. �'"�,t- . G�+- � � Director of Public Works and Purchasing Agent �63 �y3. � � recommend approval. � �/i�l�� M. Consider award of the bid to the lowest qualified � � bidder meeting specifications, Construction Equipment � Parts, Inc. , in the amount of $34,414. 99 for the � purchase of a tandem steel wheel roller. Director of � � Public Works and Purchasinq Agent recommend approval. � � N. Consider award of the bid to the lowest qualified bidder meeting specifications, Cooper Machinery Inc. , � in the amount of $19,371 . 90 for the purchase of three vibratory steel rollers. Director of Public Works and Purchasing Agent recommend approval. � O. Consider award of the bid to the lowest qualified � � bidder meeting specifications, Shaw Equipment Co. , in � the amount of $4 , 798 . 86 for the purchase of an asphalt �' � kettle. Director of Public Works and Purchasing Agent � � recommend approval. ` i � P. Consider award of the bid to the lowest qualified � bidder meeting specifications, Moody Day, Inc. , in the F amount of $6 , 997 . 00 for the purch�se of a concrete � saw. Director of Public Works and Purchasing Agent � recommend approval. � � Q. Consider award of the bid to the lowest qualified bidder meeting specifications, Mailing Equipment � Company, in the amount of $11, 990 .00 for the purchase � of mail processing equipment. Director of Finance and Purchasing Agent recommend approval. r k � R. Consider authorizing the Parks & Recreation Director � to enter into an agreement with the National Youth � Sport Coaches Association (NYSCA) to form a Member � n Chapter in the City of Grapevine and that it become � � mandatory for all Youth Sport Coaches to become ; certified by NYSCA beginning in 1988. Parks & � � Recreation Board and City Staff recommend approval. � � S. Consider authorizing the City Manager to enter into a � � contract for legal services with Hutchison, Price, � � Boyle & Brooks in an amount not to exceed $100, 000, � � plus direct out of pocket expenses. Legal defense � � which results in hearings before the United States � � Supreme Court will be billed separately as will � services rendered for bond counsel. City Staff � recommends approval. ,,.� T. Consider an ordinance amending Appendix E, Article II, � Item 7 . 3 relative to Shoring and Sheathing and Appendix E, Article III, Item 2. 3 relative to Sheeting and Bracing of the City of Grapevine Code of Ordi- nances . Director of Public Works recommends approval. U. Consider minutes of Council meetings of August 18, August 25, August 26, and August 27, 1987. City Secretary recommends approval. � � � # E � � XI . PLANNING & ZONING COMMISSION RECOMMENDATIONS � � A. City Council to consider the recommendation of the Planning & Zoning Commission relative to Zoning Appli- cation Z87-17 (Grandy' s) and a subsequent ordinance, if applicable. B. City Council to consider the recommendation of the Planning & Zoning Commission relative to proposed amendments to Comprehensive Zoning Ordinance No. 82-73, Section 12 Definitions, Section 26 "HC" , Highway Commercial Zoning District, Section 42 Supplementary District Regulations, Section 47 Site Plan Review, Section 51 Open Space Requirements, Section 56 Off-Street Parking and Section 58 Parking and Loading Area Development Standards, and a sub- sequent ordinance, if applicable. C. City Council to consider the recommendation of the � Planning & Zoning Commission relative to the � preliminary plat of the Silvercrest Addition. � D. City Council to consider the recommendation of the II Planning & Zoning Commission relative to the final plat of Bloomingfield Addition, Phase II. � E. City Council to consider the recommendation of the Planning & Zoning Commission relative to the replat of Bloomingfield Addition, Phase I . F. City Council to consider the recommendation of the � Planning & Zoning Commission relative to the replat of Park Central Garden Homes. XII . EXECUTIVE SESSION ' A. City Council to recess to Conference Room #204 to j discuss real estate (Central Fire Station land � purchase) pursuant to Article 6252-17, V.A.T.C.S. , ; Subsection 2 (f) . � B. City Council to reconvene in the Council Chambers and take any necessary action relative to real estate (Central Fire Station land purchase) . � XIII. MISCELLANEOUS REPORTS AND/OR DISCUSSION XIV. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � BY CHAPTER 227 ACTS OF THE 61ST LEGISLATURE, REGULAR SES- � SION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED j AND POSTED ON THIS THE 11TH DAY OF SEPTEMBER, 1987 AT � i 6 : 00 P.M. � �. . � I � E il � I Ci ecretary � � � � � � � ; € � � , ; � ;� ; � x � � "� � � � � k $ � '� � � � � � � � � � EMERGENCY AGENDA � � CITY OF GRAPEVINE , TEXAS � ' REGULAR CITY COUNCIL MEETING � "' TUESDAY, SEPTEMBER 15 , 1987 AT 7: 30 P.M. � � COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 � ; 307 WEST DALLAS ROAD � .:� � � � � AN EMERGENCY MEETING WILL BE HELD TO ADDRESS AN URGENT � � PUBLIC NECESSITY DUE TO REASONABLY UNFORSEEABLE SITUATIONS � ' REQUIRING IMMEDIATE ACTION BY THE CITY COUNCIL. THE 'd FOLLOWING ITEM IS ADDED AS AN EMERGENCY ITEM: � � s � � XII. EXECUTIVE SESSION � � A. City Council to recess to Conference Room #204 to � discuss contemplated litigation by Mr. Bob Lindley ; against the City relative to 515 East Northwest ; Highway, Grapevine, Texas, under amendments to Article ; 6252-17, V.A.T.C.S. , Subsection 2 (e) . � B. City Council to reconvene in the Council Chambers and � take any necessary action relative to contemplated � ' litigation by Mr. Bob Lindley. � � � r � � i � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- � SION, THE REGULAR CITY COUNCIL MEETING EMERGENCY AGENDA � WAS PREPARED AND POSTED ON THIS THE 15TH DAY OF SEPTEMBER, � 1987 AT 3 : 30 P.M. s � � � k ' � ; � � � City Secretary � � � � � � � k c rt � � f € e � � � � � � �: ; s � I k i � ,. � � AGENDA � � CITY OF GRAPEVINE, TEXAS � REGULAR PLANNING & ZONING COMMISSION MEETING � TUESDAY, SEPTEMBER 15, 1987 AT 7 :30 P.M. � � CONFERENCE ROOM #204 - 307 WEST DALLAS ROAD � 3 � 9 � � � � � S VI . NEW BUSINESS � A. Planning & Zoning Commission to consider Zoning � � Application Z87-17 (Grandy' s Inc. ) and make a recom- ° mendation to the City Council. � � B. Planning & Zoning Commission to consider proposed amendments to Comprehensive Zoning Ordinance � No. 82-73 , Section 12 Definitions, Section 26 "HC" � � Highway Commercial Zoning District, Section 42 ;� Supplementary District Regulations, Section 47 Site '' Plan Review, Section 51 Open Space Requirements, � Section 56 Off-Street Parking, Section 58 Parking and � ; Loading Area Development Standards, and make a � � recommendation to the City Council. � ' C. Planning & Zoning Commission to consider the � 3 � � preliminary plat of the Silvercrest Addition and make � H a recommendation to the City Council. 4 ' �� D. Planning & Zoning Commission to consider the final � plat of Bloomingfield Addition, Phase II and make a � � recommendation to the City Council. � `° E. Planning & Zoning Commission to consider the replat of � � Bloomingfield Addition, Phase I and make a � ' recommendation to the City Council. � � VII . OLD BUSINESS � A. Planning & Zoning Commission to consider the replat of „ � Park Central Garden Homes Addition and make a recom- ; mendation to the City Council. VIII. CONSIDERATION OF THE MINUTES � � � Meetings of June 16, July 14, July 21 and August 18, � 1987. � IX. MISCELLANEOUS REPORTS AND/OR DISCUSSION � � X. ADJOURNMENT � i � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- � SION, THE REGULAR PLANNING & ZONING COMMISSION MEETING � � AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF � � SEPTEMBER, 1987 AT 6: 00 P.M. ¥ � � K. Ci y Secretary � � � � # � ; STATE OF TEXAS j COUNTY OF TARRANI' CITY OF GRAPEVINE ,' ' The City Council and Planning & Zoning Comnission of the City of Grapevine, � Texas met in Regular Joint Session on this the 15th day of September, 1987 at 7:30 p.m. in the Council Ch�unbers, Municipal Court Room #205, 307 West Dallas Road, with the following members of the City Council present to wit: j Tan Poowers Mayor Ted R. Ware Mayor Pro Tem Jim Glynn Council Me.mber Sharron Spencer Council Member C. Shane Wilbanks Council Member Lynn R. Niedermeier Council Member jI Gil Traverse Council Men�r I constituting a quorum, with the following members of the Planning & Zoning Comnission: Ron Cook Chairman Larry Oliver Vice Chairm�n Peggy Engholm NIP,mber Cathy Marti.n Nl�.mber Larry Atchley Member Ervin Meyer M�e,m�er Rodney S�nith Member constituting a quorum, with the following members of the City Staff: Dennis E. Da�vson City Manager Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney '�� Linda Huff City Secretary CALZ, TO ORDER Mayor Pawers called the meeting to order. INVOCATION The Invocation was delivered by Planning & Zoning Comnissioner Larry Oliver. PRESF�'NTATION Mayor Powers presented the Award of Financial Reporting Achievement for fiscal year ending September, 1986 to Finance Director Ralph Seeley. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting that can be attained by a governmental body. This is the fourth consecutive year Grapevine has received this recognition. PUBLIC HEARING, ZONING APPLICATION Z87-17, GRANDY'S, INC. The first order of business was for the City Council and Planning & Zoning � Cce�mission to conduct a public hearing relative to Zoning Application Z87-17 su�xnitted by Grandy's, Inc. � � �� Mayor Powers declared the public hearing open. � � Planner Marcy Ratcliff advised the subject 4.59 acre tract was fronting on and � north of S.H. 114 frontage road, east of Main Street and McDonald's. The requested rezoning was fran "PO" Professional Office Zoning District to "CC" i Coa�mmunity Cc�nmercial Zoning District. �, Mr. ��ett Sacrey, representing Grandy's, Inc., addressed the City Council and � Planning & Zoning Ccmmission regarding the proposed 4,000 sq. ft. restaurant � on Tract II of the subject property. He noted Tract I wr�uld be an 80' wide �. private ingress/regress easement (dedicated public street if so needed in the �: future) to serve property to the north and Tract III would be for future � develogn�zt. There were no questions fran the City Council or Planning & Zoning Conmission. � � � [ � � � € 09/15/87 Mayor Powers then inquired if there were guests present who wished to conanent either for or against the zoning request. There were none and there was no correspondence to report. � A motion to close the public hearing was offered by Conmission Member Atchley and seconded by CoaYanission MP.mber Oliver. The motion prevailed as follows: Ayes: Cook, Oliver, �gholm, Martin, Atchley, Meyer, & S�nith Nays: None � Mayor Pro Tem Ware also made a mption to close the public hearing. The m�tion � was seconded by Council Member Wilbanks and prevailed by the following vote: � ( � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedern�ier, & Traverse Nays: None � PUBLIC HEARING, COMPREE�TSIVE ZONING ORDINANC� NO. 82-73, SECTION 12 � DEFINITIONS, SF)CTION 26 "HC" HIGHWAY C�RCIAL ZONING DISTRICT, SECTION 42 � SUPPLII�NTARY DISTRICT REGUI�ATIONS, SECZ'ION 47 SITE PLAN REVIEW, SECI'ION 51 � OPED1 SPAC� REQUIREL�]'I'S, SECI'ION 56 OFF-STREEI' PARKING REQiJIRF�IELV'I'S AND � SECTION 58 PARKING AND LOADING ARF.A DEVEL�OPMIIVT STANDARDS f � ; The next order of business was for the City Council and Planning & Zoning s Commission to conduct a public hearing relative to proposed amenc7ments to the ; Comprehensive Zoning Ordinance No. 82-73, Section 12 Definitions, Section 26 ; "HC" Highway Co�rcial Zoning District, Section 42 Supplementary District � Regulations, Section 47 Site Plan Review, Section 51 Open Space Requirements, � Section 56 Off-Street Parking RequirP�nents and Section 58 Parking and Loading � Area DeveloFanent Standards. # Planner Marcy Ratcliff briefly reviewed the proposed amendments as follows: � Section 26 Highway C�rcial w�uld add cannercial amusements to the list of € pea.znitted uses and increase one story height to 35 feet; Section 42 Y f Supplementary District R�ulations would permit attachment of accessory buildings or structures to the main structure in all residential districts � with breezeways having a maxim�sn width of six feet; Section 47 Site Plan � Review would add the Director of Conarnulity Develognent in place of the z Director of Public Works and eliminate the preliminary Site Plan Review and � other changes that w�uld �ke the review process more timely; Section 51 Open t' Space Requirements would require cash-in-lieu-of park land dedication be paid � k before the City approves any construction plans for the wr�rk authorized by the � Construction Standards, Appendix E; Section 56 Off-Street Parking Requirements � w�uld add requirements for uses not currently listed, provide shared parking � in shopping centers and increase parking for uses found to have inadequate s requirements; Section 58 Parking and Loading Area DevelognP_nt Standards would � coordinate the off-street parking requiremPazts with the loading requirements � in order to provide the proper amount of parking. � C�nts frc�n the Council included adequate parking for office and medical � areas and shared parking occurring at alternating periods. r Mayor Pow�rs inquired if there w�ere guests present who wished to c�ment = either for or against the proposed amendments. There w�ere none and there was `'°: � � no correspondence to report. � ; A motion to close the public hearing was offered by Conmission Member Martin j and seconded by C�nni.ssion M�ember Engholm. The motion prevailed as follows: � � � i � Ayes: Cook, Oliver, Engholm, Martin, Atchley, M�eyer, & Shiith { Nays: None � _ ; Council Member Spencer also made a motion to close the public hearing. The � � motion was seconded by Council Nlember Glynn and prevailed by the following � F 4 vote: # ; Ayes: Pawers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse s Nays: None € { r EXECUTIVE SESSION ' � s Council Member Niedezmeier made a motion an �nergency discussion be held to address public necessity due to reasonably unforseeable situations requiring � z # (2) � 1 � 09/15/87 � s' i irrmediate action by the City Council relative to contemplated litigation by Mr. Bob Lindley against the City relative to 515 E. Northwest Highway, Grapevine, Texas, under amenclments to Article 6252-17, V.A.T.C.S., Subsection ' 2(e) . Mayor Pro Tesn Ware offered a second to the motion which prevailed as follows: � Ayes: Pawers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Council Me.mber Traverse then made a motion the City Council recess to � Executive Session in Conference Roan #204. The motion was seconded by Council Member Glynn and prevailed by the following vote: i � Ayes: Powers, Ware, Glynn, Spencer, Wilbarilcs, Niedermeier, & Traverse Nays: None � Mayor Paw�ers then advised the Planning & Zoning Cam�iission wnuld remain in i session in the Council Chambers to consider other published agenda iteqns. The j City Council recessed to Conference Roan #204 to discuss conte�lated ' litigation against the City by Mr. Bob Lindley and real estate (Central Fire � Station land purchase) under amenc�nents to Article 6252-17, V.A.T.C.S., Subsections 2(e) and 2(f) . ; � Upon reconvening in the Council Chambers, all memb�rs of the City Council were !, present. It was reported no action was necessary in regard to the , conte�nplated litigation. Council Member Wilbanks then made a m�tion to enter into a contract with Bright Banc Savings & Associates for the purchase of real estate (corner of �Turner and Boyd Streets) for the Central Fire Station to acquire approximately �3� -�.3,848 sq. ft. at a purchase price not to exceed $3.00 per square foot. � Council Member Traverse offered a second to the motion which prevailed by the follaaing vote: ��`��u'� " Ayes: Pawers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse �, Nays: None PLANNING & ZONING CONIl�'1ISSION RECONY��NDATION, Z87-17, C�2ANDY'S, INC. i The next order of business was for the City Council to consider the :; recam�e-ndation of the Planning & Zoning Conmission relative to Zoning Application Z87-17 sukmitted by Grandy's, Inc. and a suhsequent ordinance, if applicable. Planning & Zoning Conmission Chairnian Ron Cook reported the vote was 7-0 for approval of the rezoning of the 4.59 acre tract of land fronting on and north of S.H. 114 frontage road, east of Main Street and N�Donald's fran "PO" Professional Office Zoning District to "CC" C�anminity Coimeercial Zoning � DistriCt. � � The caption of the proposed ordinance was read into the record. � Mayor Pro Tem Ware made a motion to accept the Planning & Zoning Ccmnission � recc�nmendation and adopt the ordinance. The motion was seconded by Council � Nl�nber Wilbarilcs and prevailed by the ensuing vote: � � Ayes . Paw�ers, Ware, Glynn, Wilbanks, Niedern�eier, & Traverse � � Nays . None � `� Abstai.n: S cer � P� � ORDINANCE N0. 87-57 � � � AN ORDINANCE AN�IDING ORDINANCE NO. 82-73. � � THE OOMPREF�TSIVE ZONING ORDINANCE OF THE fr � CITY OF GFt�PEVINE r �� TExAS' SANIE BEING ALSO � KNOWN AS APPENDIX D OF THE CITY CODE OF � GRAPEVINE, Z�S, GRANTING A ZONING C�iANGE � ON A TRACT OF LAI�ID DESCRIBED AS B�EING A � IAT, TRACT, OR PAR�EL OF LAl�ID LYING AND � BEING SITITATED IN TARRAN'!' COUNTY, TEXA.S, � BEING A PART OF Tf� WILLIAM BRADFORD � SURVEY, ABSTRAGT NO. 131, IN Z� CITY OF � � � (3) � € , � � � 09/15/87 � z Q�1IPEVINE, TEXAS, MORE FULLY AND CONf- PLEI�LY DESCRIBID IN Tf� BODY OF THIS � ORDINANCE; ORDERING A C'HANCE IN Tf� USE OF � SAID PROPERTY FROM "PO" PROFESSIONAL OFF'ICE ZONING DISTRICT 'I�0 "CC" CONIM[)NITY � � C�RCIAL ZONING DISTRICT; CORRECTING Tf� � OFFICIAL ZONING MAP; PRESERVING ALL O�HER PORTIONS OF THE ZONING ORDINANCE; PROVID- � ING A C�LP,USE REL�P,TING TO SEVEF�ABILITY; i DETERMINING THAT THE PUBLIC IN'I�RESTS, MORALS AND GENERAL� WEI,FARE DEMAND A ZONING CHANGE AND AN�VDMENT THEREIN MADE; PROVID- ' ; ING A PII�LTY NOT TO EXC� Tf� SUM OF ONE TxoUS�m Dor�s (S1,o00.oo) � A s�A � RATE OFFENSE SHALL BE DEII��D CONIMITTID UPON EACH DAY DURING OR ON WHIC�i A VIOLATION OCCCTRS; AND DECZARING AN � � II��ZGII�ICY � � PIANNING & ZONING CONY�LISSION RECONY�TDATION, CONIPREHII�TSIVE ZONING ORDINANCE � NO. 82-73, SEC'!'ION 12 DEFINITIONS, SFJCTION 26 "HC" HIGHWP,Y CC1�M�RCIAL ZONING � DISTRIGT, SECTION 42 SUPPI�]'I'ARY DISTRICT REGUI�ATIONS, SECTION 47 SITE PLAN �' � REVIEW, SECTION 51 OPEN SPAC� REQUIREN�ITS, SE)CTION 56 OFF-STREEr PARKING � REQiTIRE[�LVTS AND SECTION 58 PARKING AND IAADING ARF� DEVEL�OPMELVT STANDARDS ` � � # The next order of business was for the City Council to consider the = I� recommendation of the Planning & Zoning Ccx�an.ission relative to proposed � amenc�nents to Camprehensive Zoning Ordinance No. 82-73, Section 12 ; Definitions, Section 26 "HC" Highway C�rcial Zoning District, Section 42 � Supplementary District Regulations, Section 47 Site Plan Review, and Sec- � tion 51 Open Space Requixements, Section 56 Off-Street Parking Requirements, _ Section 58 Parking and Loading Area Develognent Standards and a subsequent # ordinance, if applicable. � � The Planning & Zoning Comnission rec�ndation, as reported by Chairman Cook, � � was for approval (7-0) of the proposed amendments to Ccxnprehensive Zoning � Ordinance No. 82-73, Section 26 "HC" Highway Conmercial Zoning District, � Section 42 Supplementary District Regulations, Section 47 Site Plan Review, � and Section 51 Open Space Requirements. He reported the Comnission voted 7-0 � to table proposed amenc�nents to Section 12 Definitions, Section 56 Off-Street � Parking Requirements and Section 58 Parking and Loading Area Develognent � Standards. � � � I The caption of the proposed ordinance was read into the record. � Council Member Spencer made a motion to adopt the ordinance per the Plann;nq & �: Zoning Comnission rec�ndation. The motion was seconded by Mayor Pro Tem � Ware and prevailed by the ensuing vote: � a Ayes: Pow�ers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None ` 4: ORDINANCE N0. 87-58 � � AN ORDINANC.,E ANNIENNDING ORDINANCE NO. 82-73, � THE COMPREI�TSIVE ZONING ORDINANC� OF THE � CITY OF GRAPEVINE, TEXAS, SAN� BEING ALSO � KNOWN AS APPENDIX "D" OF Tf� CODE OF � ORDINANCES OF TI� CITY OF GRAPEVINE, � � TEXAS, BY PROVIDING FOR AN�[VDNIENTS AND = CHANGE.S TO ZONING REGUI�F,TIONS BY ANIENDING SF7CTION 26.A.21 AND SECTION 26.I.1 e REL�ATIVE TO "HC" HIGHWAY C�RCIAL ZONING � DISTRIC'r; BY ANlF.7.VDING SECTION 42.C.3 � RII�ATIVE TO SUPPT.FMFTTTARy DISTRICT � REGIJLATIONS; BY AN�IDING SECTION 47 � REL�ATIVE TO SITE PLAN REVIEW IN ITS ENTIR�i'Y; AND BY AME[VDING SECTION 51.E. � RII�ATIVE 'PO OPE�I SPACE REQUIRENIELV'I'S; � PROVIDING A PENALTY NOT TO EXCEID THE SUM OF ONE THOUSAND DOLL�ARS ($1,000.00) AND A � SF�ARATE OFFENSE SHAIS, BE DEEN1�'D CONIlKITTID � F i � � � (4) � � � 09/15/87 ; i UPON EAC'fi DAY DURING OR ON WHICH A j VIOLATION OCCURS; PROVIDING A SE�7ERABILITY i CLAUSE; DEGL�ARING AN F�'lERGENCY AND PROVIDING AN E�'FECI'IVE DATE � Y PLAT ILVERCREST i PI�INNING & ZONING CON�IISSION F,EC:ONIl�TDATION PRELIMINAR S i r ADDITION � The next item of business was for the City Council to consider the ��fi recamiendation of the Planning & Zoning Cca�mission relative to the preliminary plat of the Silvercrest Addition. Cc�nmission Chairman Ron Cook reported approval of the preliminary plat by a vote of 7-0. The 20.99 acre tract of land, located south of Kimball Road and west of Snakey Lane, is zoned "R-7.5" Single-Family Dwelling District. Motion by Council MPSnber Wilbanks and seconded by Council Member Glynn to accept the Planning & Zoning CcxYmission rec�nendation and approve the preliminary plat of the Silvercrest Addition prevailed by the following vote: . Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niederl�ueier, & Traverse Nays: None PLANNING & ZONING QONA'lISSION RECONA�TTDATION, FINAL PLAT, BI,OQMINGFIELD ADDITION, PHASE II The next item of business was for the City Council to consider the recamlendation of the Planning & Zoning Cc�mission relative to the final plat of the Blocan.ingfield Addition, Phase II. The Blocaningfield Addition, Phase II, a 10.36 acre tract located east of S.H. 121 and south of Bear Run Drive, has been rezoned "R-5.0" Zero Lot Line Zoning District. Cc�mission Chairn�l Cook reported a 7-0 vote for approval of � the final plat for the tract of land. Motion by Council Nle.mber Wilbanks and seconded by Council Me.mber Glynn to accept the Planning & Zoning Cc�mission rec�ndation and approve the final plat of the Bloaningfield Addition, Phase II prevailed by the following vote: Ayes: Powpxs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PLANNING & ZONING OOMMISSION REC(�iDATION, REPLAT, HIAONIINGFIELD ADDITION, PHASE I The next item of business was for the City Council to consider the rec�ndation of the Planning & Zoning Cc�mission relative to the replat of Bloomingfield Addition, Phase I. Conmi.ssion Chairman Cook reported approval of the replat (7-0) of the 22.97 acre tract of land located east of S.H. 121 and south of Bear Run Drive. The purpose of the replat was to realign Bloamingfield Drive to the north so as to match its extension in the proposed Bloamingfield Addition, Phase II. The replat increases the park dedication to account for the required open space fran Blocgningfield Addition, Phase II. Motion by Council Nle.mber Wilbanks and seconded by Council Member Glynn to r� accept the Planni.ng & Zoning Ccmmission recc�unendation and approve the replat of the Blocgningfield Addition, Phase I prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None PI�IVNING & ZONING COMMISSION RECONY�TDATION, REPLAT, PARK CaT'I�2AL GARDEL�1 HOMES The next item of business was for the City Council to consider the reconmendation of the Planninq & Zoning Commission relative to the replat of Park Central Garden Hcnues. Chairman Ron Cook reported the Planning &-Zoni.ng Camnission voted 7-0 to table the replat of Park Central Garden HcYnes to October 20, 1987. (5) � � � 09/15/87 � i There was no action taken by the City Council. � RESOLUTION, APPROVING TF� 1987 TAX ROLL = F � The next item of busi.ness was for the City Council to consider a resolution € = approving the 1987 tax roll in the amount of $1,649,159,500. � i ! � Director of Finance Ralph Seeley reported the proposed FY88 budget was � assembled using an appraised value of $1,649,159,500 which was the st,un of the � certified tax roll ($1,601,724,102) and the value of all properties pending ; disposition before the Appraisal Review Board ($47,435,398) . � The caption of the proposed resolution was read into the record. � Council MPSnber Glynn made a motion to adopt the resolution approving the 1987 � � tax roll. The motion was seconded by Council M�ember Traverse and prevailed by � � the following vote: � r Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None �; K � RFSOLUTION NO. 87-37 � � k fi A RESOLUTION OF THE CITY COUNCIL OF THE � CITY OF GRI�PEVINE, TEXAS, APPROVING THE f TAX ROLL FOR 1987 ON PROPERTY WITHIN THE E CITY; AND PROVIDING AN EE'FECTIVE DATE ; i ORDINANCE, ADOPTING THE 1987-88 BUDGE.P � € The next item of business was for the City Council to consider an ordinance � adopting the 1987-88 budget, fi' E e ; City Manager Dennis Dawson reviewed the budget process for FY88 noting the � proposed budget is based upon City Council goals, citizens survey, public � budget meetings, departznent head requests and an allocation of resources among departments in an equitable and progressive manner. The proposed budget will z meet the needs of the City in terms of new street programs, maintaining � existing programs, and enhancing programs for future growth. � � � He reviewed the requests to eliminate the Personnel Technician, Assistant � Cc�munity DeveloFanent Director, $5,000 in travel fran the Econanic Develogn�.nt � Departrnent, three studies (land use, point factor, and user fee) , and the � $153,505 Staff list. He offered the $6,500 allocated in the City Manager's budget for the JFK/Harvard �ecutive Institute be removed fran the budget and $ placed in the Econanic Develo�anent Departsnent for travel. He noted the � � request to replace $64,000 in the budget as follows: Police and Fire £ DepartmPxits, $20,000 each for training; Public Works Department $24,000 for , street materials; as well as the airport noise study $7,000 and the CONEr � study $10,000. � � Lengthy Council deli.beration ensued relative to the proposed budget. Mayor � Powpxs requested the $3,000 allocated in the Council's budget for the & International League of Cities convention be used to fund the Carol of Lights � during the first w�eek of December. The $6,500 allocated for the JFK/ Harvard � Institute was removed fran the City Manager's budget therefore resulting in a � i proposed General Fund budget for FY88 of $12,075,895. { � The caption of the proposed ordinance was read into the record. * � � Council Member Glynn made a motion to approve the ordinance adopting the FY88 � budget. The motion was seconded by N�ayor Pro Tem Ware and prevailed by the � following vote: � � 3 Ayes: Pcx�rs, Ware, Glynn, Wilbanks, Niedermeier, & Traverse � Nays: Spencer � � � � � � ( � . � � c6� � � � 09/15/87 � 'i ORDINANCE N0. 87-59 'i i AN ORDINANCE ADOPTING THE BUDGEI' FOR TFIE CITY OF C�211PEVINE, TEXAS, FOR THE FISCAL YEAR BEGINNING OC'I'OBER 1, 1987 AND II�iDING SEPTII�ER 30, 1988; PROVIDING FOR INTRA- AND INTER-DEPAR�]TAL FUND 'IRANSFERS; PROVIDING FOR INVF,.S�i' OF CERTAIN FIJNDS; AND DDQ�ARING AN ENIERGENCY ORDINANCE, SETTING 1987 AD VAIAREM TAX RATE The next iten of business was for the City Council to consider an ordinance setting the 1987 ad valorem tax rate at $.44 per $100 valuation. Director of Finance Ralph Seeley gave a brief explanation of the procedure used in calculating the effective rate. He noted the General Fund effective rate was calculated at 30.8C and the Debt Service rate was 13.48� for a total effective tax rate of 43.56�. The rate remained the sam�e as the previous year. The caption of the proposed ordinance was read into the record. Following brief Council discussion, Council Member Glynn made a motion to adopt the ordinance. Council Nle.mber Niedermeier offered a second to the motion, which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedernteier, & Traverse Nays: None ORDINANCE N0. 87-60 AN ORDINANCE SE'ITING THE ANN[JAL TAX RATE FOR FY88; LE�'VYING TAXES FOR Tf� FY88 TO BE � ASSESSID ON ALL TAX��1B� PROPERTY WITHIN TI� LIMITS OF Tf� CITY OF G�PEVINE, TEXAS; PROVIDING PE[V1�LTIES AND INTF.REST FOR THE DELINQUIIV'I' TP,XES; AND DEC�,P,RING AN II�RGENCY RDCESS AND RECONVII�TE Mayor Pow�ers announced the City Council w�uld take a brief recess. Upon reconvening mcenentarily, all members of the City Council were present. PRESII�TATION, FREFSE & NICHOLS, INC., STREE`.P IMPROVII��N'I' PRIORITIZATION -STLIDY The next item of business was for the City Council to review the Street Improvement Prioritization Study as presented by Freese & Nichols, Inc. Mr. Dan Boutwell, of Freese & Nichols, Inc., gave a brief presentation outlining the purpose and general methodology utilized in the preparation of the street improve�nent prioritization study. In his analysis and � recamlexidations, he noted that only the streets included in the Thoroughfare Plan were considered in the study and the scope of the project did not allow for develognent of engineering costs. The prioritization list was developed according to gravth impact and existing conditions of the streets. � BID AWARD, 1987 In�,TER LINE REHABILITATION PROJECr The next ite�n of business was for the City Council to consider award of the ' bid for the 1987 Water Line Rehabilitation Project to the low bidder, Wright � Construction Co., in the amount of $159,711.15. � Director of Public Works Jerry Hodge reported the water line rehabilitation � work is an annual program aimed at replacing deteriorated lines in the older sections of the City. Following brief Council discussion, Council Member Glynn made a motion to award the 1987 Water Line R,ehabilitation project to the low bidder, Wright � � (7) ¢ s , � i ' � � 09/15/87 � I ; � ' ` Construction Co. , in the amount of $159,711.15 and authorize the City Manager ' to enter into a contract with said law bidder. Council Member Spencer � seconded the motion, which prevailed by the ensuing vote: � i Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � BID AWARD, 1987 SEWER LINE REHABILITATION PROJf7C'r � The next item of business was for the City Council to consider award of the : � bid for the 1987 Sewer Line Rehabilitation Project to the low bidder, Circle � "C" Construction, in the amount of $97,686.00. ; f Director of Public Works Jerry Hodge reported the Sewer Line Rehabilitation ° Project is an annual program aimed at replacing deteriorated lines in the � older section of the City. � � � Council requested coordination of the sewer and water line projects planned � for the same street. Follawing discussion, Council Nle.mber Glynn made a motion � to award the FY87 Sewer Line Rehabilitation Project to the low bidder, Circle � "C" Construction, in the amount of $97,686.00. The motion was seconded by � Council Member Niedernleier and prevailed by the following vote: � , Ayes: Po�ers, Ware, Glynn, Spencer, Wilbarilcs, Niedermeier, & Traverse � Nays: None � € ,. y CONTRACT, MATERIAL TESTIlVG SERVICFS, FY87 V�Z�R & SEWER LINE REHABILITATION � � PRQT�CTS � } The next item of business was for the City Council to consider authorizing the � City Manager to enter into a contract with Southwest Laboratories, Inc. for ; material testing services for the FY87 Water Line and FY87 Sew�r Line � Rehabilitation Projects in an amount not to exceed $7,205.00. � � � ( Director of Public Works Jerry Hodge noted the two projects consist of � � relatively narraw trenches at a depth of 5 feet and total length exceeding � ( 8,000 L.F. , therefore justifying the need for extensive density testi.ng in an � effort to solve the probl�n of trench settl�nent. � � z There being no Council discussion, Council M�ember Niedernteier made a motion to � authorize the City Manager to enter into a contract with Southwest � I�aboratories, Inc. for the material testing services on the FY87 Water and � FY87 Sewer Rehabilitation Projects in an amount not to exceed $7,205.00. � Council N1e.mber Glynn offered a second to the motion which prevailed by the � follawing vote: � i �� Ayes: Potaers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None = �; € i RESOLUTION, BID AWARD, DOVE PARK IMPROVII�NTS i �! The next it�n of business was for the City Council to consider a resolution � awarding the bid for pove Park improvements to the lowest qualified bidder � meeting all specifications, Land Constructors, Inc. , in the amount of � $227,788 and conduct a hearing relative to the award of the bid. ; � f Director of Parks & Recreation Kevin Conklin reviewed the bid procedure for �' the construction improvements to Dove Park which w�uld include two � � post-tensioned concrete tennis courts (light�ed) , one post-tensioned concrete E. basketball court (lighted) , one lighted sand volleyball court, sidewalks, ` irrigation, landscaping, a group shelter and its concrete foundation. Staff � rec�nded awarding the bid to the second lowest qualified bidder, Land Constructors, Inc., due to its past record of construction and concrete work � in parks and recreation projects. The low bidder, Souter Paving Ccxnpany, was � rejected by Staff due to no actual experience with post-tensioned concrete � tennis courts, limited experience in gark and recreation facility projects of ; a size and scope similar to Dove Park, and due to a major sub-contractor � proposed for the concrete court construction. Mr. Conklin reported that Souter Paving Comgany had been properly notified of the City Staff's � recommendation and that they had been offered an opportunity to appear before the Council. No one frcgr► the Souter Paving Canpany was present to represent the Company. � (8) � f € a �� 09/15/87 1 The caption of the proposed resolution was read into the record. ; i Following brief Council discussion, Council Member Wilbanks made a motion to adopt the resolution and award the contract to Land Constructors, Inc. in the amount of $227,788 which includes the base bid of $208,417 and the alternate ; bid of $19,371. Council Member Spencer offered a second to the motion which i prevailed by the follawing vote: Ayes: Pawers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None ; RFSOLUTION N0. 87-38 A RESOLUTION AV�,F2DING A CONSTRUCTION BID ON A PUBLIC WORKS CONTRACT AT DOVE PARK TO LAND CONSTRUCI'ORS, INC. TO CONSTRUCT Zin10 , (2) POST-TII�TSIONED CONCREI'E LIGH'I'ED 'I�LVNIS COURTS, ONE (1) POST-'1'E�TSIONID CONCRETE LIGHTED BASKE'IBA� COURT, SAND LIGH'I� WT��EYR� COURT, SIDEWALKS, IRRIGATION AND LANDSCAPING AND A GROLIP SHELTER IN THE AMOUNT OF $227,788.00 AFTER A HEARING CONDUCZ�D PURSUANT TO AND IN ACCORDANCE WITH TEX. REV. CIV. STAT. ANN. ART. 2368a.3 CODM'1ITI�E APPOIlVTMElVT, BOARD OF ZONING AATUS'Ii�N'!'S The next item of business was for the City Council to consider an appointment to the Board of Zoning Adjustsnents and take any necessary action. Mr. Ron Troy resigned frc�► the Board of Zoning Adjustments due to moving from the City. His term as a voting member was to expire in 1988. �" Council Member Spencer made a motion that Raymond Truitt be appointed to the Board of Zoning Adjus�trnents. Following brief discussion, Council Member Spencer withdrew her motion. Council Member Wilbanks made a motion that Robert Hinson be moved frcHn lst Alternate to a regular voting member. Council Me.mber Niedermeier offered a second to the mr�tion which prevailed by the following vote: Ayes: Pow�rs, Ware, Glynn, Spencer, Wilbanks, Niedernleier, & Traverse Nays: None Council Nle�nber Wilbanks made a motion that Timothy Hobbs be moved fran 2nd Alternate to lst Alternate. Council Member Glynn offered a second to the motion which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse �' Nays: None Council Member Spencer made a motion that Raymond Truitt be appointed as 2nd Alternate. The motion failed for lack of a second. A motion was then made by Council Niedermeier and seconded by Mayor Pro Tem � Ware to appoint Becky S�vann as 2nd Alternate. The motion prevailed by the ; following vote: � 1 � Ayes: Powu�rs, Ware, Glynn, Spencer, Wilbanks, Niedernteier, & Traverse , Nays: None i ORDINANCE, PUBLIC PROPER'I'Y FINANC� CONTRACTUAL OBLIGATIONS The next order of business was for the City Council to consider an ordinance authorizing the issuance of $915,000 of Public Property Finance Contractual Obligation Bonds. Director of Finance Ralph Seeley reported that Staff reconmended the issuance of $915,000 in Public Property Finance Contractual Obligations to purchase itemized new equignent and to pay off the telephone system which is currently in the third year of a five year lease. He reported the First Southw�est i Company received a low bid of 6.7698�. i (9) , � i � , �: � 09/15/87 � � � � � � � � � I = Brief Council deliberation ensued relative to prepayment penalties. Mr. Dave � Medanich, of First Southw�est Coanpany, stated there would be no penalty after � five years (in 1993) . � � � � � The caption of the proposed ordinance was read into the record. � � � Mayor Pro Tem Ware made a m�tion to adopt the ordinance approving the issuance �' of $915,000 Public Property Finance Contractual Obligations. The motion was � seconded by Council Member Glynn and prevailed by the following vote: � € Ayes: Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse = $. Nays: Spencer � � , ORDINANCE NO. 87-61 � 3 AN ORDINANC� PROVIDING FOR THE ISSUANCE OF � CITY OF C�PEVINE, TEXAS, PUBLIC PROPER'I'Y � FINANCE CONTRACI'CTAL OBLIGATIONS, SERIES � 1987, IN THE AGC�2Ef'�ATE PRINCIPAL AMOUNT OF � $915,000; ENACTING O'I�R PROVISIONS � REL�ATING THEREI'0; AND DECLARING AN � F,N�RGINCY � AIRPORT NOISE STUDY GOALS AND OBJE�C'rIVES � � i The next item of business was for the City Council to consider adopting the � goals and objectives developed by the Airport Noise Comnittee and C:huck Willis = & Associates. � � � Assistant City Manager Kelvi.n Knauf reviewed the goals and objectives ; developed by the Airport Noise Cc�mittee and Chuck Willis & Associates. Mayor � Powers noted all areas of concern expressed by the citizens were included � except the safety issue. After discussions with the consultant and the � cce�mittee, it was determined that the safety issue was not the function of � this particular division of the FAA. It was the concensus of the coa�mittee to � pursue the safety issue through a different department within the FAA. _ � � Lengthy Council discussion ensued with c�nts relative to the area included � in the proposed study and making the airport aware there is concern City wide � as to whether the airport is conforming to the original environmental � assessment noise study. It was determined the scope of the proposed study � should be defi.ned clearly as the southwest portion of the City, identified as � the area south of Highway 26, west of Highway 121, north of Ha11�7ohnson Road, and east of Pool Road. � The concensus of the City Council was to adopt the goals and objectives �; � developed by the Airport Noise Cc�mittee and Chuck Willis & Associates with # � the clarification of the section of Grapevine to be included in the proposed � j study. � � � POLICIES AND PROCIDURES, RIGHT-OF-WAY ACQUISITION & STREET IMPROVII�NT � ASSESSN�IT . � � The next item of business was for the City Council to review proposed changes � ed es ri ht-of-�ra in street rovement assessment licies and roc ur , � Po P g Y � acquisition policies and take any necessary action. � I'i s � Manager of Engineering Stan Laster reviewed the proposed changes to the E policies and procedures as prepared by Staff. He noted these proposed � procedures and policies are important to Staff when negotiating with property f owners. The Street Iit�rovement Assessment Procedure outlines the legally � required steps and Staff rec�nded steps to be followed in preparation for � the assessment of roadway improvements to adjacent property owners. The � Street Improvement Assessment Policy outlines steps recc�mlended by Staff for E preparing individual property awner assessments for the public hearing, � provides some differentiation between residential and non-residential ° properties, and between property awner initiated street improvements ' (petition) and City Council initiated street improveme.nts. The Right-Of-Way £ Acquisition Policy outlines steps which can be taken by City Staff in acquiring right-of-way for street improveqnent projects and lists the required � steps through conde�ation for the ultimate acquisition of all right-of-way. � � � � (10) � � i 09/15/87 j Following deliberation, Mayor Pro Tem Ware made a motion to adopt the policies � and procedure as guidelines for City Staff in pursuing Right-Of-Way Acquisition and preparing Street Improvement Assessments. The motion was seconded by Council Member Traverse and prevailed by the following vote: Ayes: Po�rs, Ware, Glynn, Spencer, Wilbariks, Niedermeier, & Traverse Nays: None INSURANCE PROGRAMS FY88 WORKER'S COMPINSATION & AUTO LIABILITY i � j � - The next iteqn of business was for the City Council to consider the worker's ; cce�►pe.nsation and auto liability insurance programs for FY88 and to consider engaging Arthur J. Gallagher and Company to provide claims adjustment � services. Assistant City Manager Kelvin Knauf responded to the Gity Council's request !; fran August 18 to research the cost of reasonable aggregate stop losses, either by occurrence or aggregate for the program year, regarding self- insuring of worker's campensation and auto liability insurance. He stated twr� firms sukmitted proposals regarding w�rker's camp�nsation and there was no aggregate auto liability policy located. He reviewed the Staff reconmendation to self-insure as a sound approach to the worker's compensation and auto liability programs due to the strong risk management program being implemented in FY88, the alternatives to purchasing commercial insurance, the claimG history of the City, police officers and firemen are thoroughly trained and equipped, and the City dces not have industries such as refineries. Following lengthy deliberation, Council Member Spencer made a motion the ; worker's compensation insurance be placed with Texas Municipal League in the amount of $218,025 and the autc�nobile liability insurance be placed with '' Nationwide Insurance in the amount of $73,478. Council Member Niedermeier seconded the motion which prevailed by the following vote: Ayes: Powers, Ware, Spencer, Wilbanks, Niedermeier, & Traverse • '� Nays: Glynn CONSENT AGE[�DA The next item of business was for the City Council to consider the consent agenda which was deemed to need little or no discussion and was acted upon as one business item. Mayor Paw�ers asked if there was any m�.mber of the audience or the City Council who wished to remove an it�n fran the consent agenda for full discussion. Mrs. Cathy Martin, 1034 H�mmingbird Trail, requested Iteqn L (bid award for purchase of three 6-yard dlunp trucks) and Itesn S (legal services contract) be withdrawn frcan the consent agenda. Mr. J. D. Flamick, of Harris Lanier Corporation, requested Item E (bid award for purchase of a 40 channel tapelogger recorder be withdrawn. Ordinance, Second Reading, Conditional Use Application CU87-04, Walter P. M�oore & Associates (LaPetite Academy) Director of Community Develognent recca�miended approval of the second and final reading of Ordinance No. 87-48 relative to Conditional Use Application CU87-04, Walter P. Nbore & Associates (LaPetite Academy) , requesting conditional use for a day care center located west of William D. Tate Avenue, east of Heritage Avenue and fronting Hall-Johnson Road. �� The caption of the proposed ordinance was read into the record. Motion by Council Me.mber Niedernleier and seconded by Mayor Pro Tem Ware to approve as rec�nded prevailed by the ensuing vote: �' , Ayes: Pa�aers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None i � ORDINANCE NO. 87-48 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, TI� COMPREHIIQSIVE a ZONING ORDINANCE OF THE CITY OF GRAPEVINE, (11) � � � 09/15/87 � � � 3 t fy � ! ` � TEXAS S� SEING ALSO KNOWN AS APPEEL�TlTDIX ; "D" OF THE CITY CODE, BY GRANTING A � j CONDITIONAL USE PERMIT FOR Tf� � � CONSTRUCTION AND OPERATION OF A DAY CARE 4 CENTER IN A DISTRICT ZONID "R-MF-2° � MULTI-FAMILY RESIDENTIAL UI�IDER CITY OF � GRAPE�TINE ORDINANCE N0. 82-73 ALL IN � ACCORDANCE WITH A SITE PLAN APPROVED � PURSUANT TO SECTION 47 OF ORDINANCE � NO. 82-73 AND ALL 0'!'HEFt CONDITIONS, � � � RESTRICTIONS AND SAFEGUARDS INIFOSID x HEREIN; CORRECTING TF� OFFICIAL ZONING � MAP; PRESERVING ALL O2'I�R PORTIONS OF TfiE � ZONING ORDINANCE; PROVIDING A CLAUSE T REL�P,TING 'I�0 SEVERABILITY; DETERMINING THAT � Tf� PUBLIC IN'i�FtESTS, MORAIS AI�ID GEL�ERAL � WII,FARE DEMAND THE ISSUANCE OF THIS � CONDITIONAL USE PERMIT; PROVIDING A � PE[�IALTY NOT TO EXCF�D Tf� SUM OF ONE � � THOUSAND DOLLARS ($1,000.00) AND A i SEPARATE OFFENSE SHALL BE DEF��D CONA�IITI'ID � UPON EACH DAY DURING OR ON WHIC�i A � � VIOLATION OCCURS ; i Bid Award, Camera/Developer � � Police Chief and Purchasing Agent rec�nded award of the bid to the lowest � qualified bidder meeting specifications, Mino-Micrographics, Inc. , in the i amount of $7,513.85 for the purchase of a camera/developer. � a Nbtion by Council M�ember Niedermeier and seconded by Mayor Pro Tem Ware to � approve as recc�ranended prevailed by the ensuing vote: f 4 � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � . � Nays: None � Bid Award, Cellular Call B� System � Police Chief and Purchasing Agent recam�ended award of the bid to the single � � bidder meeting specifications, Cellular Cce�munications Corp., in the amount of � f $10,974.00 for the purchase of a cellular call box system. � # � Motion by Council Member Niedernleier and seconded by Mayor Pro Tem Ware to � � approve as rec�nded prevailed by the ensuing vote: � � s iAyes: Powpxs, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � ; Nays: None ' ( ; Bid Award, �nergency Radio Console Unit ; 3 Police Chief and Purchasing Agent recce�mended award of the bid to the lowest �# qualified bidder meeting specifications, Nlotorola, Inc., in the ampunt of € $54,069.00 for the purchase of an gnergency radio console unit. � � Nbtion by Council M�ember Niedermeier and seconded by Mayor Pro Tem Ware to � approve as recommended prevailed by the ensuing vote: F , Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse 3 Nays: None � � Bid Award, Nlptor Grader � � k Director of Public Works and Purchasing Agent reccx�mended award of the bid to � the lowest qualified bidder meeting specifications, Waukesha-Pearce � Industries, Inc., in the amount of $69,900.00 for the purchase of a m�tor � grader. � � � Motion by Council N1P�nber Niedermeier and seconded by Mayor Pro Tem Ware to � approve as recoam�ended prevailed by the ensuing vote: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � � Nays: None � � � (12) � ' � � 09/15/87 I I i � Bid Award, Reclaimer Mixer/Soil Pulverizer � Director of Public Works and Purchasing Agent reccx�mended award of the bid to 1 the single bidder meeting specifications, Conley, Lott, Nichols Machinery Co., in the amount of $61,017.00 for the purchase of a reclaimer mixer/soil , pulverizer. � Motion by Council Member Niedern�eier and seconded by Mayor Pro Tem Ware to { approve as recarmended prevailed by the ensuing vote: � � � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None 1 � Bid Award, Three 5-Yard Flat Bed Trucks Director of Public Wbrks and Purchasing Agent rec�nded award of the bid to the lowest qualified bidder meeting specifications, Dower Buick GMC, Inc., in the amount of $64,086.00 for the purchase of three 5-yard flat bed trucks. Nbtion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to approve as recomrended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Three Air Ccxnpressors a Director of Public Works and Purchasing Agent recomnended award of the bid to the lo�aest qualified bidder meeting specifications, H & K P�m�p Sales and Services, Inc., in the amount of $7,680.00 for the purchase of three air canpressors. Motion by Council Me�nber Niedermeier and seconded by Mayor Pro Tem Ware to approve as rec�mended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbariks, Niedermeier, & Traverse Nays: None Bid Award, Rubber Tire Loader Director of Public Works and Purchasing Agent recca�anended award of the bid to the lowoest qualified bidder meeting specifications, Case Power & Equignent , Com�any, in the amount of $46,205.00 for the purchase of a rubber tire loader. Motion by Council Member Niedernneier and seconded by Mayor Pro Tem Ware to approve as recorm�ended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None Bid Award, Chip Spreader Director of Public Works and Purchasing Agent recam�ended award of the bid to ', the lowest qualified bidder meeting specifications, Conley, Lott, Nichols Machinery Co., in the amount of $49,189.00 for the purchase of a clzip '; spreader. i `' Motion by Council Member Niedernneier and seconded by Mayor Pro Tem Ware to � approve as recammended prevailed by the ensuing vote: ; � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse a Nays: None j Bid Award, Tandem Steel Wheel Roller Director of Public Works and Purchasing Agent rec�nded award of the bid to the low�est qualified bidder meeting specifications, Construction EquignPazt Parts, Inc., in the amount of $34,414.99 for the purchase of a tandem steel wheel roller. ;; (13) i : � ! � 09/15/87 � � � � r Nl�tion by Council Member Niederntieier and seconded by Mayor Pro Tem Ware to � approve as rec�rmended prevailed by the ensuing vote: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � Bid Award, Three Vibratory Steel Rollers � � Dixector of Public Works and Purchasing Agent reconmended award of the bid to � the lowest qualified bidder meeting specifications, Cooper Machinery Inc., in t the amount of $19,371.90 for the purchase of three vibratory steel rollers. � f � Motion by Council Member Niedernbeier and seconded by Mayor Pro Tem Ware to � approve as recomnended prevailed by the ensuing vote: � � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedernteier, & Traverse � Nays: None � � � Bid Award, Asphalt Kettle � € Director of Public Works and Purchasing Agent rec�nded award of the bid to ¢ the lowest qualified bidder meeting specifications, Shaw Equignent Co., in the � amount of $4,798.86 for the purchase of an asphalt kettle. � Nbtion by Council Member Niedernieier and seconded by Mayor Pro Tem Ware to � approve as reconsnended prevailed by the ensui.ng vote: � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � Bid Award, Concrete Saw � � Director of Public Works and Purchasing Agent rec�nded award of the bid to � the lowest qualified bidder meeting specifications, D2oody Day, Inc., in the � amount of $6,997.00 for the purchase of a concrete saw. � � Nbtion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to � approve as rec�nded prevailed by the ensuing vote: � � Ayes: Pow�ers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � i � r. Bid Award, Mail Processing Equigne.nt � � Director of Finance and Purchasing Agent rec�nded award of the bid to the � lowest qualified bidder meeting specifications, Mailing EquignP_nt Company, in � the amount of $11,990.00 for the purchase of mail processing equi�snent. � I Motion by Council N1,ember Niedernleier and seconded by Mayor Pro Tem Ware to approve as rec�nded prevailed by the ensuing vote: � I � ,� Ayes: Powers, Ware, Glynn, Spencer, Wilbariks, Niedermeier, & Traverse � Nays: None � � Agreement, National Youth Sport Coaches Association � � E Parks & Recreation Board and City Staff recc�mended authorization for the � Parks & Recreation I7irector to enter into an agree.m�ent with the National Youth � Sport Coaches Association (NYSCA) to form a M�ember Chapter in the City of � Grapevine and that it becane mandatory for all Youth Sport Coaches to become � certified by NYSCA beginning in 1988. � Ni�tion by Council Me.mber Niedermeier and seconded by Mayor Pro Tem Ware to � approve as rec�nded prevailed by the ensuing vote: � � Ayes: Pow�ers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � � � d (14) � F � :; � 09/15/87 Ordinance, Amend Appendix E, Article II, ItFSn 7.3 relative to Shoring and Sheathing and pendix E, Article III, Item 2.3 relative to Sheeting and � Bracin ,; t � Director of Public Works reconmended approval of an ordinance amending '� Appendix E, Article II, Item 7.3 relative to Shoring and Sheathing and � Appendix E, Article III, item 2.3 relative to Sheeting and Bracing that wnuld !, include enforcement of a trench safety program where trench excavation e�ceeds i five (5) feet in depth. � � � �� The caption of the proposed ordinance was read into the record. j ,� Niotion by Council Member Niedermeier and seconded by Mayor Pro Tem Ware to � approve as rec�nded prevailed by the ensuing vote: a Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None ORDINANCE N0. 87-62 AN ORDINANCE AMIIVDING THE CITY CODE OF THE �' CITY OF C-=RAPEVINE, TEXAS, BY AMEL�TDING ; APPIIVDIX E, CONSTRUCTION STANDARDS, ARTIC�E II, ITENI 7.3 REL�P,TIVE TO SHORING AND SHEATHING AND APPEDIDIX E, CONSTRUCTION STANDARDS, ARTICLE III, ITFM 2.3 RELI�TIVE I TO S�I'ING AND BRACING; PROVIDING A PEL�TALTY NOT TO EXG� Tf� SUM OF 'IWO x�mx� Dor�s ($200.00) Arm A s�� OFF�TSE SHAT� BE DEII�IED CONIl�"IITTID LTPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY C�LAUSE; DDC�FtING AN II�RGEL�TCY AND PROVIDING AN � Er'F'ECI'IVE DATE Consideration of the Mi.nutes City Secretary reco��ended approval of the minutes of the meetings of September 1 and September 8, 1987 as published. Motion by Council N3P.mber Niedermeier and seconded by Mayor Pro Tem Ware to approve as reccemtended prevailed by the ensuing vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None BID AWARD, 40 C�iANrTEL TAPII�OGGER RECORDER The next item of business was for the City Council to consider the bid award - for the purchase of a 40 channel tapelogger recorder. This item was removed frcan the consent agenda. Police Chief Deggans reviewed the bid process noting the need to replace the emergency recording telephone system. He gave a brief overview of the requirements of the equigr�nt as outlined in the bid specifications. He reviewed the areas in which the law bids did not meet specifications. City Staff rec�mended approval of lowest and best bid meeting all specifications to Dictaphone Corporation in the amount of $39,210.90 for the purchase of a 40 channel tapelogger recorder. Mr. J. D. Fl�rmik, of Harris Lanier Corporation, addressed the City Council concerning the reliability and service of the equi�snent bid by Harris Lanier Corporation and the Magnasync Corporation. Council Member Glynn then made a motion to accept the Staff recamiendation and approve the bid award to Dictaphone Corporation in the amount of $39,210.90. Council M�ember Traverse offered a second to the motion which prevailed by the following vote: Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse Nays: None (15) � � � � 09/15/87 � � � � �; P BID AWARD, THREE 6-YARD DUNIP TRUCKS � � The next item of business was for the City Council to consider the bid award � for the purchase of three 6-yard dump trucks. This iteqn was resnoved fran the � consent agenda. � � Director of Public Works Jerry Hodge recatmtended award of the bid to the � lowest qualified bidder meeting specifications, Dower Buick C��C, Inc., in the � amount of $63,543.00 for the purchase of three 6-yard dum� trucks. The dollar � amount of the recommended bid award had been anitted frcan the posted agenda � (reason for withdrawal fran the consent agenda) . � , ; � ; ; Following brief Council discussion, Council Member Niedermeier made a motion to award the bid to the lowest qualified bidder meeting specifications, Dower � Buick C�IC, Inc. , for the purchase of three 6-yard dump trucks in the amount of � $63,543.00. The motion was seconded by Council M�ember Glynn and prevailed by � the following vote: E � � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � � � CONTRI�CT, LEGAL SERVICES, H[T'IY�IISON, PRICE, BOYLE & BROOKS � The last item of business was for the City Council to consider authorizing the � � City Manager to enter into a contract for legal services with Hutchison, f Price, Boyle & Brooks. This item was withdrawn fran the consent agenda. � � City Attorney John F. Boyle, Jr. gave a brief overview of the proposed legal � services contract and direct out of pocket expenses. The expenses wnuld � include long distance phone calls, courier service charges, postage charges, � occasional court reporter charges and miscellaneous charges that would be � monthly charges. Any large dollar amounts would be brought before the Council � for approval. � � � City Staff recommended approval of authorization for the City Manager to enter � into a contract for legal services with Hutchison, Price, Boyle & Brooks in an � amount not to exceed $100,000 plus direct out of pocket expenses. z Council Member Glynn made a mption to authorize the City Manager to enter into � � a contract for legal services with Hutchison, Price, Boyle & Brooks in an � amount not to exceed $100,000 plus direct out of pocket expenses. Legal � defense which results in hearings before the United States Supreme Court wr�uld � be billed as a separate item as wr�uld services rendered for bond counsel. The . motion was seconded by Council Men�r Niedermeier and prevailed by the � following vote: � � � � Ayes: Powers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � � j MISC�ELLAAI�OUS REPORTS AND/OR DISCUSSION � � Mayor Po�a�ers gave a report regarding the luncheon (purchased by Mrs. Lynn � Eggers at the Grapevine ChambPx of Carmerce Auction) held on Sunday, � � September 13, at the Gazebo in Town Square. He and City Manager Dennis k Dawson served as waiters to Speaker of the United States House of �: Representatives Jim Wright, the Speaker of the Texas House of Representatives, � Gi.b Lewis, H. Ross Perot, Jr. and their wives. Special recognition was made � to the Convention & Visitors Bureau �cecutive Director P. W. N1�cCalliun, Civic Center Director Lynn Eggers and the entire Staff of the Convention & Visitors � A Bureau for an excellent job of planning the event. � � t Council discussed activating the Citizens Advisory Cce�mittee. � � ADJOURI�IT � � There being no further deliberations to come before the Council, Mayor Pro Tem � Ware made a motion, which was seconded by Council Nlember Niedermeier, to � adjourn the meeting. The vote was as follows: � Ayes: Pow�ers, Ware, Glynn, Spencer, Wilbanks, Niedermeier, & Traverse � Nays: None � � � � (16) � � ' 49/15 f 87 i 1 ; PASSED AND AFPROVID BY 'T'HE CITY (JOUNCIL OF Tf� CITY OF C'RAPE�TINE, TEXAS on this the 20th day of p�t�� , 1987. APPR(7VE1.7: ��\.�---�/, ___ . MI ; � �� 'i ; ATI�'ST: ' y Secre ,,/ i : � ; � ; � , I , i � , , :i _ :i 1 � � I 1 l il�) I , , � C- 1 � � � { L \) 1 t �. ' Y � MINUTES AND CERTIFICATION PERTAINING TO � ; PASSAGE OF AN ORDINANCE � �. i� STATE OF TEXAS § � � � § . CITY OF GRAPEVINE § � On this the 15th day of September, 1987, the City Council (the "Governing Body" ) of the City of Grapevine, Texas (the a "City" ) , convened in regular meeting at the regular meeting ' place thereof, the meeting being open to the public and notice of the meeting giving the date, place and subject thereof having been posted as prescribed by Article 6252-17, Vernon' s Annotated Texas Civil Statutes, and the roll was called of the duly constituted officers and members of the Governing Body, which are as follows : � Tom Powers, Mayor Shane Wilbanks ) Ted R. Ware, Mayor Pro Tem Sharron Spencer ) ''� Lynn Niedermeier ) Councilmembers Gil Traverse ) ' Jim Glynn ) and all of such persons were present, except the following � absentees : None , thus constituting a quorum. Whereupon, among other business, the following was a transacted: a written Ordinance bearing the following caption � was introduced: An Ordinance Providing for the Issuance of City of Grapevine, Texas, Public Property '' Finance Contractual Obligations, Series 1987, in the Aggregate Principal Amount of j $915, 000; Enacting Other Provisions Relating Thereto; and Declaring an Emergency The Ordinance, a full, true and correct copy of which is <� attached hereto, was read and reviewed by the Governing Body. Upon motion duly made and seconded, the Ordinance was passed and adopted by the following vote: AYES : Powers, Ware, Glynn, Wilbanks, Niedermeier, & Traverse NOES : Spencer ABSTENTIONS: None 0 4 2 3 B/ 1 .� `i , � 'a i 'I � 1 � �'. � ,j � � �; � � � ; � ' The Presiding Officer then declared the Ordinance passed � � and approved and signed the same in the presence of the Govern- � ing Body. � �� 1 MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and � , to correctly reflect the duly constituted officers and members � of the Governing Body, and the attached and following copy of said Ordinance is hereby certified to be a true and correct copy of an official copy thereof on file among the official records of the City, all on this September 15, 1987 . , I Mayor, City of Grapevi e, Texas �'; ATTEST: � � � � l � � � City ecretary � City of Grapevine, Texas 1 ! (SEAL) i i , :i ° � -2- i { �