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HomeMy WebLinkAbout1987-02-24 Workshop/Executive Session( ( i i � 3 � � AGENDA CITY OF GRAPEVINE, TEXAS , REGULAR CITY COUNCIL WORKSHOP j TUESDAY, FEBRUARY 24 , 1987 AT 7 : 30 P.M. � CITY COUNCIL CHAMBERS - MUNICIPAL COURT ROOM #205 ' 307 W. DALLAS ROAD i ; I . CALL TO ORDER � II. BRIEFING I A. City Council to review status of the management and productivity study of the Public Works, Parks & Recreation, Building Maintenance and Fleet Services Departments by LWFW, Inc. Group. � j B. City Council to review revised concept plan relative to Zoning Application Z87-01 submitted by Mr. John T. II� Evans. (Approx. 6 . 4 acres located west of South Ball Street, east of William D. Tate Avenue from "CN" Neighborhood Commercial to "CC" Community Commercial. ) C. City Council to review update on the 1979 and 1983 � Street Bonds. � D. City Council to review the Quarterly Financial Report. �, E. Cit Council to review Dove Park alternatives for the � Y Winding Creek Subdivision, Phase 2 cash-in-lieu-of � donations . � � F. City Council to review the Economic Development status � report. III. DISCUSSION ITEMS A. City Council to review Capital Recovery Fee refund to �: Mr. Fred Stockett. � B. City Council to review the Park Place drainage project. � � C. City Council to review the destratification of Lake � Grapevine project. 4` � D. City Council to review ordinance regulating smoking � areas within the City. � e � IV. BID AWARDS �' A{ I �' A. City Council to review bids relative to the Civic � Center. ` � � B. City Council to review professional services contract � for construction inspector services for the Civic � Center. � �: C. City Council to review bids received for air com- � pressors and a utility building for the destratifi- � cation project at Lake Grapevine. � D. City Council to review contract awards for the supply �, of bulk cement and lime slurry for the 1987 resurfacing �'; � program. � � V. CONSENT g' t � r A. City Council to review GSX Corporation of Texas name �; change to Laidlaw Waste Systems, Inc. � � � i � � 3 I � i � � y � I B. City Council to review acceptance of the Community iDevelopment Block Grant Dooley Street storm drainage � project. ; � ! C. City Council to review traffic control ordinance � ; authorizing stop signs at the following locations : � 1 . Eastbound Haydenbend Circle at Baze Road I2 . Eastbound Altacrest Drive at Baze Road 3 . Eastbound Southwest Parkway at S.H. 121 Frontage Road 4 . Northbound Southwest Grapevine Parkway at Mustang Drive 5. Eastbound Grayson Drive at Southwest Grapevine Parkway D. City Council to review minutes of the November 18 , and December 2, 1986 and January 13 , 1987 meetings . VI . EXECUTIVE SESSION A. City Council to recess to Conference Room #204 to discuss real estate (relative to right-of-way acquisi- tion on Ball Street and College Street, land purchase on Pine Street, and land purchase next to the Library) pursuant to Article 6252-17, V.A.T.C.S . , Subsection 2 (f) . B. City Council to reconvene in the Council Chambers and take any necessary action relative to real estate. VII . ADJOURNMENT � R[ i . � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S . , AS AMENDED � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE REGULAR CITY COUNCIL WORKSHOP AGENDA WAS PREPARED � AND POSTED ON THIS THE 20TH DAY OF FEBRUARY, 1987 AT 3: 00 � P.M. N � � { � � zr . �- W �: Dep y City Secr ry � � � � � �' r ;' � � � � �.. � g �. � z �r ;' �, �' � � � k �. I STATE OF TEXAS COI7NTY OF TAKRANT CITY OF GRAPEVINE The City Cauncil of the City af Grapevine, Te.xa.s met in Regular Y�orkshap Session on txiis �he 24th day af February, 1987 at 7:30 p.m. in the Council Chamk�ers, Mur�icipal Court 12ocxn #205, 3Q7 West Dallas Rc�ad, with the follawi.ng memk�rs present to wit. Tc�m Pc�cvers Mayor Ted R. Ware Mayor Pro Tem Jim Glynn Council Niember Sharron Spencer Council l�r C. Sharze Wilbanks Cauncil Me.mb�r Lynn R. Niedernleier Council Mem1�r constituting a quorum, with Council Memk�r Ron Dyer absent, with the following �rs of the Ci�y Staff: Dennis E. Dawson City Manager Kelvin Knauf Assistant City Manager , Adrienne Leonard .Assistant City At�orn�y Landa Huff City Secretary CAL�, 'I�0 ORDER Mayor Poc�rers called the meeting to arder. � REVIEW, LWFW GROUP PI�'JDUCI'IVITY STt7DY � � Assistant Ci�.y Manager Kelvin Knauf intraduced representatives fran LWFW Group tha� presented a progress report ta the City Council on the productivity study � of the Pubiic Works and Parks and 12�creation Dep�nts. Mr. Gary Thcunpson, � President, Mr. Bob Baskan, Project Manager, and Mr. Steve Lakey, Tndustrial i �gineer, represented LWFW Group. Mr. Baskc�n reviewed the areas studied ta � date and noted there w�ere no rec�ndations to be rnade at the current time. ; He noted a fu31 report wr�uld be presented ��pon complef�ion of the study. There was little Cauncil d�.scussion. REVI�V, ZONING APPLICATION Z87-ql, JOHN T. EVANS 'i � Director of Cc�munity Develo�xnent H.T. Hardy reviewed the revised concept plan ' relative ta Zoning Applica�ion Z8?-OI su}�ritted by John T. �rans � (approximately 6.4 acres locatec� west of Sou�h Ball Stree�., east of William D. ! Tate Avenue requested ta be rezoned fran "CN" Neighbarhood C.flrmiercial District � to "CC" Catmunity Cca�xr�rcial District) . He noted the masonry screening fence � wr�uld be in place as specified by the City Council. � There was little discussion. � REVIEW, 1979 AND 1983 STREET BO1�ID F'CTNDS UPDATE � City Manager Dennis Dawson gave an overview of �.he 1979 and 1983 Street Bond � Funds updat� noting the repc�rt was a joint effart of the Finance and Public Works Dep�nt$. Acting Director of Public Works Stan Laster review�d � street projects included in fihe 1979 and 1983 street bond funds, noting � ' original allocatian, expenses to da�e and status af the prajects. Coun:cil discussion ensued relative �o streets nat included under the completed projects, deleted street projects, and reallocation of funds. The issue of 25 � year, 50 y+ear, or 100 year storm draznage criteria for major intersections was � discussed at length, with questions concerning whether City Cauncil policy ar 3 engineering decision should determi.ne the storm drainage criteria, Assistant � City At�.orney Adrienne Leonard noted a policy decision cancerning storm � drainage cri�.eria should be based an engineering advice, considera�.ion af how � the areas would develop, and careful consideration should b� taken to not discr�mi.nate agai.nst developers and create an unnecessary liability. Mayor Pro Tem Ware noted the preservation af right-of-way ta be the utrno�t respc�nsibi�ity of the current City Cauncil to future Councils. P E ; � � � 02/24/87 �: � REVIEW, QUARTERLY FINANCIAL REPORT � � Director of Finance Ralph Seeley gave an overview of the Quarterly Fi.nancial � Report which will begin a series of quarterly reports of the City's � operational funds. He noted the information was ba.sed on a historical � perspective. The expenditures year to date are equal to 24.170 of budget. The fund balance on September 30, 1987 should exceed the amount planned for in � the budget by over $300,000.00. � Mr. Seeley reported the Water and Sew�er funds appear to be performing as � � expected. The Finance Department will be building a micro ccxnputer data base � to trace current voliune usage compared with previous years and a rate model will be constructed to gauge the adequacy of the water and sew�er rates. He � noted that Mr. Jim S�nith, Golf Professional, estimated green fees should total � 2-3$ above the budget of $654,947.00 and that hotel tax revenues were � approximating those estimates used in the Peat Man,vick Report. � � There was little Council discussion. � � REVIEW, OPIN SPACE, WINDING CRF,EK ADDITION � � t- Director of Parks & Recreation Kevin Conklin reviewed the alternatives for expenditure of the $280,000.00 cash-in-lieu-of funds derived fran the Winding � Creek P,ddition. � � After lengthy City Council deli.beration, the general concensus of the Council � was the funds should be expended for tw� lighted tennis courts, a lighted � , basketball court, a lighted volleyball court, irrigated landscaping, group �' picnic tables, and playground equi�nent. � � REVIEW, DCONOMIC DEVETAPN�r STATUS REPORT � Econanic Director David Kreider reviewed the current status of the Economi.c � Develognent Department. Mr. Kreider outlined the goals of the Departznent as � promoting industrial and co�rcial growth, improving the City's tax base, ` � ensuring a balance of taxes generated between business/industry and � residential property owners, influencing the location of new businesses, # ensuring a diversified economy and providing assistance to local industries. � � Mr. Kreider reported the Departrnent is currently preparing a fact book, � marketing brochures, and compiling a data base to assist in achieving these � goals. He noted there will be requests in the future, for the City Council's � participation in developing long-range econcenic develognent priorities and � activities at the local, state, national and international levels. � £; During Council discussion, it was noted the results fran the Econanic , Development efforts would be long range. � � �. RF]CFSS AND RECONVENE �: �. Mayor Potaers then announced that the City Council would take a brief recess. � Upon reconvening in the Council Ch�mbers, all Council Members tn�re present � with the exception of Council Member Dyer. e € RE�TIEW, PARK PLACE DRAINAGE PRO�7�C.'T � � Acting Director of Public Works Stan Laster reviewed the proposed plans for � the Park Place drainage project and construction est�mates for $475,000.00 � including material testing costs and contingency. � � Council discussion supported staff's rec�mendation for the project designed to �: adequately contain a 100 year storm, but noted the Park Central Zbwnhomes � develo�xnent costs should be determined after the ccxnpletion of the project. r �. REVIEW, C'ANTEF2BURY VILI,AGE DRAINAGE IMPROVENIE.2VTS � � , Acting Director of Public Works Stan Laster reviewed the preliminary designs � to provide for the 100 year storm drain to resolve the drainage problem in the � Canterbury Village. He noted there were tw� alternatives to be considered. � � * During the following discussion staff was instructed to research as to whether � or not the Harwell Addition, west of Canterbury Village, had passed the time � statute of liunitations concerning assistance in paying for the drainage � project. ' �` (2) �; �: � 7 i i 7 f' i ; 02/24/87 � i � a ; � i ; j The concensus of the Council was that Alternative 1, at a cost of $87,125.00, � � to continue east down Newcastle and connect to an existing pipe located � � between lots 7 and 8, would be the best design for the project. Staff was ' instructed to proceed with bidding of the contract in early Fiscal Year 1988. �; � � RE�TIEi�V, ORDINANCE REGULATING SMOKING AREAS � � � Director of Cce�munity Develo�nent H.T. Hardy reviewed the proposed ordinance i � regulating snoking areas within the City. , { ' Council discussion involved concerns that the proposed ordinance would be � j asking store awners to be code enforcers. The general concensus of the � � Council was to schedule a public hearing to be held on March 17, 1987, with �; notification to the Chamber of Commerce so that business awners could be made � i aware of the proposed ordinance. s REVIEW, CIVIC CIIVTER CONSTRUCTION BIDS jMr. Jones McConnel of Hatfield/Halcomb Architects reviewed the bids that were i received relative to the construction of the Civic Center. He noted the low bidder for the project was Sentry Construction Com�any of Bryan, Texas and he r; i wnuld reco�nend acceptance of the law bid $1,799,000.00. � � The following discussion included questions concerning quality of work i � performed by Sentry Construction Company. j ; � RE�TIEW, CONSTRUCTION INSPECI'OR SERVICES, CIVIC CENTER '' i 1 Assistant Director of Public Works Jerry Hodge reviewed the professional ' services contract with TCB Project Management, Inc., for construction � inspection services relative to the Civic Center not to exceed $107,000.00. jQuestions and comments relative to job responsibilities of the proposed inspector and architect, as well as to the proposed amount of the contract. Staff was instructed to provide all information received concerning the bid � specifications. 'i I F..�CUTIVE SESSION , i jMayor Powers than announced that the City Council wc>uld recess to conference i Room #204 to discuss real estate (relative to right-of-way acquisition on Ball Street and College Street, land purchase on Pine Street, and land purchase next to the Library) pursuant to Article 6252-17, V.A.T.C.S. , S�absection 2(f) . Upon reconvening mcanentarily in the Council Chambers, it was noted that no � action was necessary as a result of the closed session. � AA7�URI�NT � � There being no further business to come before the City Council, a motion to ; adjourn the meeting was made by Council Member Spencer and seconded by Council ' Member Niedermeier. Ayes . Pawers, Ware, Glynn, Spencer, Wilbanks, & Niedermeier Nays . None Absent: Dyer PASSID AND APPROVED BY Tf� CITY COUNCIL OF THE CITY OF G�PEVINE, TEXAS on this the 21st day of April , 1987. 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