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Home My WebLink About1986-04-01 Regular Meeting i i 4 i i i �g t a S AGENDA � CITY OF GRAPEVINE, TEXAS , REGULAR CITY COUNCIL MEETING � TUESDAY, APRIL 1 , 1986 AT 7: 30 P.M. � COUNCIL CHAMBERS - 413 MAIN STREET i , � I I . CALL TO ORDER j � II. INVOCATION: Council Member Marion Brekken ; 3 � e III . PRESENTATION � 1 Mayor to present plaque of appreciation in memory of ' Don Callenius for dedicated service on the Parks and � Recreation Board. s 3 IV. CITIZENS REQUESTS � V. CONSENT AGENDA � 's Consent items are deemed to need little Council delibera- i tion and will be acted upon as one business item. Any member of the City Council or member of the audience may '; request that an item be withdrawn from the consent agenda � and placed before the Council for full discussion. � Approval of the consent agenda authorizes the City Manager, � or his designee, to implement each item in accordar�ce with ! Staff recommendations. � I A. Consider award of the bid for the purchase of play- ' s ground equipment for pove Park and Cluck Park. Parks & j Recreation Director recom�nends award to the low bidder ; in the amount of $14, 632 , 00 . ! { 1 i B. Consider award of the bid for construction of the i Starnes Street water line from Northwest Highway north ' to Turner Street. Public Works Director recommends � award to the low bidder in the amount of $19, 401 . 00. j a C. Consider recommendation to Tarrant County Commissioners i relative to award of the bid for televising certain I, sewer lines in the City (part of the 1985-86 Community ' Development Block Grant Program) . Public Works Director suggests recommending award to the low bidder ; in the amount of $27, 570 . 00. ; i VI. NEW BUSINESS � i i i A. Representatives of Peat, Marwick, Mitchell & Co. to ; present report of audit of financial statements for ; fiscal year ending September 30, 1985. Council to take � any necessary action. • � � B. City Council to consider update of the Town Square � project given by the Main Street Project Director and � take any necessary action. � � � � C. City Council to consider the recommendation of the ; Parks & Recreation Board relative to lighting at the � Oak Grove soccer complex and take any necessary action. i i � D. City Council to consider the service plan for the pro- � posed Watson & Taylor annexation (north side of Highway � 26 West) and take any necessary action. ; i E. City Council to consider the service plan for the pro- ' posed Terra annexation (west of Highway 121 North) and � take any necessary action. ;' � i ! � i I 3 I `s 3 � $ 2 F. City Council to consider a resolution relative to � interchanges on Highway 121 North in Dallas County and � take any necessary action. s � � G. City Council to consider a request for waiver of � certain drainage requirements relative to the Sugar 4 Cove Apartments and take any necessary action. � � H. City Council to consider setting a date for a joint ' workshop with the Planning & Zoning Commission relative � to the traffic study update. � ; VII . PUBLIC HEARINGS � � A. City Council to conduct a public hearing relative to � the Watson & Taylor annexation (north side of Highway � 26 West) . � � � B. City Council to conduct a public hearing relative to � the Terra annexation (west of Highway 121 North) . � � � VIII . EXECUTIVE SESSION ; � : � A. City Council to recess to the Conference Room to dis- � cuss pending or contemplated litigation pursuant to � Article 6252-17, V.A.T.C.S. , Subsection (e) . � � B. City Council to reconvene in the Council Chambers and � take any necessary action relative to pending or con- � templated litigation. ` 3 F IX. MISCELLANEOUS REPORTS AND/OR DISCUSSION � s X. ADJOURNMENT � 3 ; � , i � , � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED j BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SES- 3 SIO�V, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED � AND POSTED ON THIS THE 28TH DAY OF MARCH, 1986 AT 3 : 00 P.M. ; , , � i f i i i i Cit Secretary s � ; � ; � ; � ; I 1 i s � I 1 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the lst day of April, 1986 at 7:30 p.m. in the Council Chambers, 413 Main Street, with the following me.mbers present to-wit: Tcgn Powers Mayor Ted R. Wa�e Mayor Pro Tem Marion Brekken Council Member Jim Glynn Council Me.mber Sharron Spencer Council M��nber C. Shane Wilbanks Council Me.mber constituting a quonun, with Council Member Ron Dyer absent, with the following members of the City Staff: James L. Hancock City Manager Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Karen Spann City Secretary CALL TO ORDER ` The meeting was called to order by Mayor Powers. ` INVOCATION Council Member Marion Srekken delivered. the Invocation. PLAQUE PRESII�TATION IN MENIORY OF MR. DON CALLINIUS Mayor Pa�rs then presented a plaque of appreciation to Mrs. Darlene Callenius in memory of her late husband, Mr. Don Callenius, for his dedicated service on the Parks and Recreation Board. CITIZENS REQUESTS, TARRAN'I' COUNCIL ON ALCOHOLISM & DRUG ABUSE Ms. Phyllis Nbrrengiello, Director of the Northeast Sector of the Tarrant Council on Alcoholism and Drug Abuse, then addressed the City Council and reviewoed the services rendered by her organization to the Grapevine community. She also acknavledged appreciation for the funds given to her association by the City each year. CITIZEDTS REQUESTS, DR. JERRY BURGFSS Dr. Jerry Burgess, President of the DFW Soccer Association, spoke concerning the local soccer program. He noted the quality facilities and large number of participants in the program and requested favorable Council consideration for lighting of the soccer fields. CONSIIVT AGIIVDA The first order of business was for the City Council to consider the consent agenda ite�ns, whiclz were deemed to need little deliberation and w�ere acted upon as one business item. Mayor Powers asked if there was any member of the audience or the City Council �who wished to remove an it�n fran the consent agenda for full discussion. There were none. t Bid Award, Park Playgrourid F�,;Fanent ;' i ,; Parks & Recreation Director recca�mended award of the bid for the purchase of � playground equigne�it for pove Park and Cluck Park to Nbdlin Recreation k' EquignPalt for their low bid amount of $14,632.00. � r Nbtion by Council M�ember Wilbanks and seconded by Council Member Spencer to approve as rec�nded prevailed by the ensuing vote: c t Ayes . Pawers, Ware, Brekken, Glynn, Spencer, & Wilbanks Nays . None ' i Absent: Dyer k % k 4 ( I i � � � 3 ; 04/1/86 r 1 ; � Bid Award, Starnes Street Water Line ; 3 Public Works Director rec�nded award of the bid for construction of the ' Starnes Street water line fran Northw�st Highway north to Turner Street to J. M. S. Utility Contractors for their low bid amount of $19,401.00. ? I Motion by Council Member Wilbanks and seconded by Council Member Spencer to ; approve as recommended prevailed by the ensuing vote: Ayes . Paaers, Ware, Brekken, Glynn, Spencer, & Wilbanks � ' Nays . None Absent: Dyer Recamnend Bid Award to County, Televise Sew�er Lines Public Works Director suggested rec�nding to the Tarrant County Conmissioners that they award the bid for televising certain sewer lines in the City to McCtiillough & Associates for their law bid amount of $27,570.00. This project is part of the City's 1985-86 Community Develognent Block Grant ' Program, with the target area being located generally in the older portion of ', tcx�m east of Mai.n Street. ' Motion by Council Nl�mber Wilbanks and seconded by Council Member Spencer to recc��nd as suggested prevailed by the ensuing vote: ' Ayes . Powers, Ware, Brekken, Glynn, Spencer, & Wilbanks Nays . None ' Absent: Dyer AUDIT PRESENTATION, F/Y IIJDING SEP'I�ER 30, 1985 The next order of business was for representatives of Peat, Marwick, Mitchell ' & Co. to present the report of the audit of financial statements for fiscal ' year ending Sept��ber 30, 1985. Mr. Clyde Womack and Mr. Monty Smith of Peat, Marwick, Mitchell & Co. of Fort ' Worth presented and briefly reviewed the audit report for fiscal year 1984-85, ' noting that a clean opinion was issued and the City was in good financial condition. No formal action was taken by the City Council. The general concensus requested postponement of discussion pending Council review of the financial statemeazts and supplementary reports. It was recattnended the matter be placed on the April 15, 1986 Council agenda for further consideration. ' UPDATE OF 'I'OWN SQUAFtE PRO�7flC'!' , The next order of business was for the City Council to consider an update of the Town Square project given by the Main Street Project Dixector and take any i necessary action. Main Street Project Director Kate Singleton presented a rough draft sketch of the gazeba proposed to be located in the town square develognent and outlined the scope of the project. She noted contributions of funds, goods, and services and advised groundbreaking was expected in the near future. ; Ms. Singleton also review�ed proposed building renovations in the Main Street � program and noted that Main Street Day festivities were planned for Nlay 17, 1986. Although brief Council discussion ensued, no formal action was taken. � i CONSIDER LIGHTING AT OAK GROVE SOCCER CON]PLEX ; i The next item before the City Council was to consider the recammendation of � the Parks & Recreation Board relative to lighting at the Oak Grove soccer i canplex and take any necessary action. � Parks & Recreation Director Kevin Conklin reviewed the rec�ndation of the ` Board that lighting be installed for soccer fields #2 and #3 at Oak Grove Park � for an estim�ted cost of $108,037.00. He reviewed the proposed location of � the light poles and their relation to hanes in Russw�od Estates. 3 ; � � � (2) '" v t f r s f 4/1/86 Council discussion ensued. Topics of discussion included the high partici- pation in the soccer program, potential use of the lights for night practices or make-up games, and funding for the project. The possibility of considering this project in the 1986-87 budget deli.berations was also noted. No formal action was taken by the City Council. A general concensus of the Council requested checking the account balances and review of possible funding alternatives. ANNF�{ATION SERVICE PLAN, Tng1TSON & TAYIAR TRACT The next order of business was for the City Council to consider the service plan for the proposed Watson & Taylor ann�ation (north side of Highway 26 West) and take any necessary action. ' Public Works Director Jim Baddaker reviewed the service plan for annexation of approx�mately 71 acres of land located iim�ediately w�est of the Grapevine Industrial Park, west of Highway 114 and north of Highway 26. This is a proposed industrial park site, and the plan detailed provision of the following services: solid waste collection, utilities, police protection, roadway maintenance, and fire and ambulance service. Following brief discussion, a motion was made by Mayor Pro Tem Ware to approve the service plan for the Watson & Taylor tract. Council Member Glynn seconded the motion, which prevailed by the ensuing vote: Ayes . Pow�ers, Ware, Brekken, Glynn, Spencer, & Wilbanks Nays . None Absent: Dyer P.IVNEXATION SERVICE PLAN, TERRA TRAC.'T, DII�77.'ON COUNTY The next it�n before the City Council was to consider the service plan for the proposed Terra annexation (w�est of Highway 121 North) and take any necessary action. The service plan for annexation of 127.45 acres of land located in Denton County was reviewed by Mr. Baddaker. This is proposed to complete the Terra tract in northeast Grapevine, west of State Highway 121N. Commnercial and Light Industrial 1and uses were asstuned in preparation of the service plan, which included fire and ambulance service, police protection, street maintenance, solid waste collection, and utilities. ; Council discussion followed, after which Council Member Glynn offered a motion to approve the service plan for the Terra tract. The motion was seconded by Council Member Spencer and prevailed by the ensuing vote: Ayes . Pawers, Ware, Brekken, Glynn, Spencer, & Wilbanks Nays . None } Absent: Dyer E DISCUSS INl'E�1ArTGES ON HIGFifn1AY 121 NOR'I'H IN DALLAS COUNZ'Y The ne�t order of business was for the City Council to consider a resolution relative to interchanges on Highway 121 North in Dallas County and take any necessary action. ' � Mr. C�nar Harvey, consultant, reviewed the proposed interchange locations for Highway 121 North fran the Tarrant/Dallas County line north to Denton Creek. ; A camnittee consisting of officials frcen the Cities of Grapevine, Flaver Mound, and Coppell had deliberated and made the recca�mendation. A resolution E endorsing the proposed interchange plan was to be considered by all three ; municipalities for rec�ndation to the State Highway Depart7nent. Lengthy Council deliberation followed. Discussion included traffic patterns, ` access to and location of on and off ramps, and the FM 2499 interchange in �' relation to this section of the roadway. � The caption of the proposed resolution was presented for the record. � � � t , (3) � s . � � s E 4/1/86 � i ; � � i A motion was then made by Council M�e,ir�Uer Spencer to table consideration of � this item pending review with the State Highway Department concerning the � design of the FM 2499 interchange in relation to this plan. Mayor Pro Tem ' i Ware seconded the motion, which prevailed by the ensuing vote: j ; Ayes . Ware, Brekken, Glynn, Spencer, & Wilbanks � Nays . Povaers � Absent: Dyer WAIVII2 OF DRA.INAGE REQUIRII�LV'i'S, SUGAR CAVE APA�VTS The next order of business was for the City Council to consider a request for ', waiver of certain drainage requirements relative to the Sugar Cove Apartsnents ', and take any necessary action. ' Public Works Director Jim Baddaker reviewed the request surmitted by CGM �gineering Corporation for a waiver of the downstream property owners permission required by Section 3.2.8, Article I, Appendix E of the City Code, Construction Standards. A study of the proposed stonn drainage relative to ' the Sugar Cove Apartrnent project, located on the northw�est corner of Mustang ' Drive and Ponderosa, indicated that little, if any, additional runoff w�uld be generated by the project on downstream properties. City Attorney John Boyle reviewed the legal ramifications of the waiver and ' reca�enended a hold harniless agreement executed by the developer as a release to the City. ', Lengthy deliberations followed, during which possible drainage fro�n Southlake to the north and potential drainage flows were reviewed. A motion was made by Mayor Pro Tem Ware that the waiver be granted with the execution of a hold harmless agreP.ment as recam7ended by the City Attorney. The mption failed for lack of a second. ' Additional discussion ensued. Mr. Barry Knight, attorney representing the applicant, affirm�d the findings of the engineering study and noted the developer was willing to utilize retention ponds and open space areas to reduce any downstream flows. Following this deliberation, Council Member Brekken offered a motion to grant ' the request for waiver of the dawnstream property awner approval requirement ' with the use of retention ponds in the project and to require the execution of a hold harmless agreement. The motion was seconded by Mayor Pro Tem Ware and prevailed by the ensuing vote: Ayes . Pow�rs, Ware, Brekken, Glynn, & Spencer Nays . Wilbanks Absent: Dyer SET 2�2AF'FIC STUDY WORKSHOP DATE ; The next order of business was for the City Council to consider setting a date for a joint workshop with the Planning & Zoning Camnission relative to the traffic study update. � Public Works Director Jim Baddaker noted the Planning & Zoning Conmissian ; reca�nended the date of April 8, 1986 at 7:30 p.m. for a joint workshop with ; Freese & Nichols engineers to consider the traffic study. - ; The general concensus of the City Council agreed to this workshop date. No formal action was taken. � ; PUBLIC HEARTNG, ANNF�{P,TION OF Tn]ATSON & TAYIAR TRACT The next iten before the City Council was to conduct a public hearing relative ; to the Watson & Taylor annexation (north side of Highway 26 West) . i � : Mayor Powers declared open the public hearing. ; I f S `S S 4 � (4) ` � � f ; 4/1/86 The traCt location and the service plan relative to this proposed anne�tion had been reviewed earlier in the meeting. Mr. Rick Horn of PA�Winke]marul & Associates, representing the property owner and developer, addressed those present. He noted they proposed a Light Industrial develognexit, which was in ccenpliance with the Master Plan. He review�d the develognent plan, which included anne�ation of part of the develo�nent site by the City of Southlake. Brief questions and comments were offered by the Council Members, after which Mayor Pow�ers invited public camtients. No one in the audience wished to speak. ,,� � A m�tion to close the public hearing was then offered by Council Member Brekken and seconded by Mayor Pro Tem Ware. The motion prevailed by the ensuing vote: Ayes . Po�ners, Ware, Brekken, Glynn, Spencer, & Wilbanks Nays . None Absent: Dyer PUBLIC F�ARING, ANNEXATION OF TER�2A TRACT The next order of business was for the City Council to conduct a public hearing relative to the Terra annexation (west of Highway 121 North) . Mayor Powers opened the public hearing. The tract location in northeast Grapevine and the service plan relative to � this proposed annexation had been reviewed earlier in the meeting. Mr. Mike Daniel, representing Terra Properties, briefly addressed the issue. He noted this 127± acre tract would ccxnplete the Terra develognent plan. There being little Council discussion, the Mayor invited those guests present to speak concerning the proposed annexation. There were none. A motion to close the public hearing was then made by Council Member Wilbanks. � Council Member Brekken seconded the motion, which prevailed by the ensuing vote: Ayes . Pawers, Ware, Brekken, Glynn, Spencer, & Wilbanks Nays . None Absent: Dyer EXECUTIVE SESSION z Mayor Pow�ers announced that the City Council would recess to the Conference Room to discuss pending or contemplated litigation pursuant to Article 6252-17, V.A.T.C.S, Section 2(e) . All Council M�nibers were present upon reconvening momentarily in the Council � Ch�mbers. City Manager Jim Hancock advised no action was necessary as a result of the closed session. MISCIIJ�ANFAUS REPORTS AND/OR DISCUSSION During the miscellaneous discussion which follow�ed, the Council/Staff goal = setting workshop previously set for Saturday, April 19, 1986 was changed to r Saturday, May 3, at the Hilton Hotel. ADJOUF2I�NT '� ,r$ �- The deliberations of the City Council havi.ng been concluded, a motion to � adjourn the meeting was made by Council Member Spenoer. A second was offered i by Council Member Wilbanks, and the mr�tion prevailed by the ensuing vote: ; f a Ayes . Pawers, Ware, Brekken, Glynn, Spencer, & Wilbanks f Nays . None � Absent: Dyer � i PASSID AND APPROVED BY Tf� CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on � this the 6tY day of May , 1986. j �. � (5) �'�:. � i i E APPROVED: i i �� Mayor i ATI'°�' T: City Secretax,y , _ � � � ; _ 3 i E � i i ? i i � t f �v J } f