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HomeMy WebLinkAbout1986-05-06 Regular Meeting i ; � I s s � 3 AGENDA � CITY OF GRAPEVINE, TEXAS a REGULAR CITY COUNCIL MEETING ? TUESDAY, MAY 6, 1986 AT 7 : 30 P.M. � COUNCIL CHAMBERS - 413 MAIN STREET I . CALL TO ORDER '`s � i II. INVOCATION: Mayor Pro Tem Ted Ware ; x III . CITIZENS REQUESTS � s , IV. CONSENT AGENDA � � , ; Consent items are deemed to need little Council delibera- ; i tion and will be acted upon as one business item. Any k member of the City Council or member of the audience may � request that an item be withdrawn from the consent agenda ; and placed before the Council f�r full discussion. � Approval of the consent agenda authorizes the City Manager, � or his designee, to implement each item in accordance with i Staff recommendations. j A. Consider minutes of Council meetings of March 18 , � March 27, April 1 , and April 8 , 1986. City Secretary ; recommends approval as published. i � , , B. Consider authorizing Mayor to execute 5-year renewal _ j agreement for public and City use of the Foust parking � lot on Main Street. City Manager recommends approval. ' i ; C. Consider an ordinance relative to emergency actions = taken by officers, agents, and employees of the City to ; provide exception under the Texas Tort Claims Act. ; City Attorney recommends approval. j i D. Consider a traffic control ordinance including the ' following actions: � a 1 . No Parking - Church Street, west side, from Dallas Road to West Nash Street. 2. No Parking - Pine Street, east side, from Dallas ' Road 200 feet south. ; 3 . Stop Sign - On Westbound River Crest at Willow Creek Drive. ; 4 . Establish 20 m.p.h. speed limit on certain streets in the Trail Lake Estates subdivision. ' i Public Works Director recommends approval. ; i E. Consider authoring Mayor to execute drainage easement ? agreement relative to the State Highway Department ? South Main Street improvements project. Public Works Director recommends approval of easement on the south j side of East Nash Street along the municipal complex ; property. ° i F. Consider award of the bid for relocation of utility lines relative to the South Main Street improvements � project. Public Works Director recommends award to the low bidder in the amount of $192, 098. 21 . ? 3t { G. Consider a change order relative to the southwest ; elevated water tank contract. Public Works Director � recommends approval increasing the contract amount j $11 ,500. 00 for painting the underside of the Dove Road elevated tank. � i ; i � � 3 3 ti � � x 7 1 i Y H. Consider (1) authorizing payment in conjunction with ` offers previously authorized relative to College Street � right-of-way acquisition and (2) authorizing right- ,' of-way acquisition offer in amount of $57, 800 . 00 for � Chastant Estate tract, authorizing payment if accepted, � and authorizing condemnation proceedings if rejected. € Public Works Director recommends approval. � � V. PLANNING & ZONING COMMISSION RECOMMENDATIONS ' A. City Council to consider the recommendation of the ; , Planning & Zoning Commission relative to the replat of fi the Aspen Oaks subdivision. � B. City Council to consider the recommendation of the � Planning & Zoning Commission relative to the final = � plat of Lots 23 & 24 , Block 5 of the Ridgecrest q Addition. ; i VI . OLD BUSINESS ; � City Council to consider first reading of an ordinance annexing (1) the Watson & Taylor tract and (2) the j Terra tract. ; VII . NEW BUSINESS � 4 � A. City Council to review and discuss services rendered � under taxicab franchise issued to Metropolitan ; Transportation Services, Inc. and take any necessary � action. � s s � B. City Council to consider proposal for a study relative to capital projects monitoring and accounting system and take any necessary action. C. City Council to consider proposal for painting a mural the downtown area. � D. City Council to consider budgeting of park funds ' pursuant to Section 51 of the Comprehensive Zoning Ordinance, Open Space Requirements, in the vicinity of � the Glade Landing and/or Shadow Glen subdivisions. � E. City Council to consider award of the bid for the � purchase of mobile data terminals for the Police Department. � F. City Council to consider design alternatives and certain agreements relative to the Methodist Church parking lot joint project. ; ; G. City Council to consider award of the bid relative to construction of the sewer treatment plant. H. City Council to consider recommendation of the Facilities Committee relative to a consultant for the civic center project and take any necessary action. I. City Council to consider 1986 committee appointments . J. City Council to consider a resolution appointing a member of the Grapevine Industrial Development Corporation. K. City Council to discuss landscaping in dedicated rights-of-way and take any necessary action. ; { � � � F: i F [ € F VIII . EXECUTIVE SESSION = E � A. City Council to recess to the Conference Room to ' � discuss deployment of security personnel at Grapevine � Lake pursuant to Article 6252-17, V.A.T.C.S. , Section ` 2 (] ) . � � B. City Council to reconvene in the Council Chambers and r take any necessary action relative to security. � 5 g. IX. MISCELLANEOUS REPORTS AND/OR DISCUSSION � � � X. ADJOURNMENT ° � � r � s. � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SES- � SION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED �' AND POSTED ON THIS THE 2ND DAY OF MAY, 1986 AT 3 : 00 P.M. � � � E � �p Y Sq 5 Cit Secretary � r � � � , � � � � � � s € � � s � z € � � 4 1 S I � � E � 3 � 1 j t ] STATE OF TEXAS COUNTY OF TARRANT CITY OF GF2APEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this 6th day of May, 1986 at 7:30 p.m. in the Council Clzambers, 413 Main Street, with the following members present to-wit: Tan Powers Mayor Ted R. Ware Mayor Pro Tem Ron Dyer Council Member Jim Glynn Council Member Sharron Spencer Council Member C. Shane Wilbanks Council Member Lynn R. Niederm�eier Council N�ember constituting a quonun, with the following me.mbers of the City Staff: James L. Hancock City Manager John F. Boyle, Jr. City Attorney Karen Spann City Secretary CALL TO ORDER The meeting was called to order by Mayor Powers. INVOCATION Mayor Pro Tem Ware delivered the Invocation. CITIZENS REQiJEST - TRAIL LAKE HCINIDOWN�RS ASSOCIATION Mrs. Peggy Rouh, 2948 River Crest, President of the Trail Lake Estates Home- '' owners Association then addressed the City Council relative to traffic control items to be considered on the agenda. She noted support for a 20 m.p.h. spc�d limit designation in the subd.ivision, as woell as stop sign and Children At Play sign locations. CONSENT AGEEL�IIDA The first order of business was for the City Council to consider the consent agenda itesns, which w�ere dee�ned to need little discussion and were acted upon as one business item. Mayor Powers asked if there was any m�nber of the audience or the City Council who wished to remove an item fran the consent agenda for full discussion. There were none. Consideration of the Minutes City Secretary rec�nded approval of the minutes of the meetings of March 18, March 27, April 1, and April 8, 1986 as published. Motion by Mayor Pro Tem Ware and seconded by Council Nlember Glynn to approve as rec�nded prevailed by the ensuing vote: Ayes . Powers, Ware, Dyer, Glynn, Spencer, & Niedernneier Nays . None ` Absent: Wilbanks Renewal Lease, Foust Parking Lot City Manager rec�-nded authorizing the Mayor to execute a 5-year renewal lease agreement for public and City use of the Foust parking lot on Main Street. Motion by Mayor Pro Tezn Ware and seconded by Council Member Glynn to approve as reccxrzriended prevailed by the ensuing vote: Ayes . Po�aers, Ware, Dyer, Glynn, Spencer, & Niedermeier Nays . None Absent: Wilb�nks ; � � E � 5/6/86 � � , k � s � Ordinance, Authorizing F�nergency Actions by City F�nployees � _ � City Attorney recc�.nded approval of an ordinance relative to emergency ; actions taken by officers, agents, and employees of the City to provide � exception under the Texas Tort Claims Act. � , ; The caption of the proposed ordinance was presented for the record. x � � N1r�tion by Mayor Pro Tem Ware and seconded by Council Member Glynn to approve as reccam�ended prevailed by the ensuing vote: Ayes . Powers, Ware, Dyer, Glynn, Spencer, & Niedern�eier Nays . None � , Absent: Wilbanks ' ORDINANCE N0. 86-30 AN ORDINANCE OF TI-� CITY OF GRAPEVII�E, TEXAS, AN�'[VDING C�3AP'I�R 1 OF Tf� CODE OF ORDINANGES BY PROVIDING THAT EVERY OFFIC�R, A(�LVT OR II�IAYEE OF TI� CITY, WHILE RF�PONDING TO II�IERGIIVCY SITUATIONS, IS AUTHORIZID TO ACT IN SUCH A MANNER AS TO MOST EFFF�CTIVELY DEAL WITH THE ; II�RGIIVCY; PROVIDING A SEVERABILITY ? CLAUSE; PROVIDING AN EEFDCI'IVE DATE AND D�]CLARING AN II�TCY ; Ordinance, Traffic Control Items Public Works Director recommended approval of a traffic control ordinance, which included the follawing regulations: ; 1. No Parking - Church Street, west side, from Dallas Road to West Nash ; Street. ; 2. No Parking - Pine Street, east side, from Dallas Road 200 feet south. i � � 3. No Parking - Dooley Street, west side, frcHn East Northwest Highway to East Wall Street. ; 4. Stop Sign - On Westbound River Crest at Willow Creek Drive (in the Trail Lake Estates subdivision) . ' � 5. Establish 20 m.p.h. speed limit on certain streets in the Trail Lake � Estates subdivision. � The caption of the proposed ordinance was presented for the record. ' 3 Nbtion by Mayor Pro Tem Ware and seconded by Council D�ember Glynn to approve 3 as recomnended prevailed by the ensuing vote: � i Ayes . Powers, Ware, Dyer, Glynn, Spencer, & Niedermeier Nays . None ° � Absent: Wilbanks ` e ORDINANCE N0. 86-31 a � AN ORDINANCE OF THE CITY OF GRAPEVINE, f TExAB, AMENDING C�iAPTTER 23, SEGTION 26, OF TF� CITY CODE OF GRAPEVINE, 'I�'�XA.S, BY = SPECIFYING THE REASONABLE AND PRUDE�IT SPEID FOR PUBLIC STRE'ETS AND ALZEYS WITHIN ; Tf� CITY; AN�IDING C�IAPTER 23, SECI'ION 30 � BY ADDING STOP SIGNS AT CERTAIN I,OCATIONS � DFSCRIBID HEREIN; AN�IDING CHAPTER 23, � S�CI'ION 63 BY PROHIBITING PARKING AT ` ; CERTAIN IACATIONS DESCRIBID HEREIN; � � AUTHORIZING THE II2ECrION OF TRAF�'IC RF7GU— ? LATION SIC�TS; REPEALING CONF'LICTING � ORDINANCES; PROVIDING A PEDTALTY NOT TO � EXCEm THE SUM OF TWWU HUNDRID DOT.TARS � � �2� 9 a 5/6/86 ($200.00) AND A SEPARATE OFFII�TSE SHALL BE DEII�lED C(1NIl�IITTID UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING A SEVERABILITY; AND DDCI�ARING AN II�lERGENCY Drainage Easement Dedication, South Main Street Project Public Works Director recam�e-nded authorizing the Mayor to execute a drainage easement agreement relative to the State Highway Departznent South Main Street Y� improvements project. Drainage easement to be located across a portion of the ' municipal camplex property on the south side of Ea.st Nash Street. N1Qtion by Mayor Pro Tem Ware and seconded by Council M�ember Glynn to approve as rec�nded prevailed by the ensuing vote: Ayes . Pc�rs, Ware, Dyer, Glynn, Spencer, & Niedermeier Nays . None Absent: Wilbanks Bid Award, Utility Line Relocation, South Main Street Project Public Works Director recamlended award of the bid for relocation of utility , lines relative to the South Main Street improvements to J. L. Bertram Construction Canpany for their law bid amount of $192,098.21. Motion by Mayor Pro Tem Ware and second.ed by Council Member Glynn to approve as rec�nded prevailed by the ensuing vote: Ayes . Pawers, Ware, Dyer, Glynn, Spencer, & Niedernteier Nays . None Absent: Wilbanks Change Order, Painting of Dove Road Elevated Tank , Public Works Director recam�ended approval of a change order increasing the ampunt of the southwest elevated water tank contract $11,500.00 for painting the exterior underside of the Dove Road elevated tank, which was already out of service for interior painting. Painting of the Dove Road tank had been included in the southwest tank contract award. Motion by Mayor Pro Tem Ware and seconded by Council Member Glynn to approve as recomnended prevailed by the ensuing vote: Ayes . Pauers, Ware, Dyer, Glynn, Spencer, & Niedermeier Nays . None Absent: Wilbarilcs Authorize Right-0f-Way Acquisition Offers and Payments, College Street Improvements, and Resolution Authorizing Condemnation Public Works Director made the following rec�azdations relative to the College Street improvements project right-of-way acquisition: 1. Authorize payment for right-of-way offers previously authorized on April 15, 1986, if accepted, on the follaaing tracts: (a) Tracts 1 & 4 - Drs. Ed & Minnie Lee Lancaster = $27,110 (b) Tracts 11A & 11B - Mr. & Mrs. Marvin Dearing - $12,700 (c) Tracts 12 - Mr. & Nirs. Donald R. Ham = $2,100 2. Authorize offer and paymeait, if accepted, in the am�unt of $57,800 for right-of-way on Tract 7, Chastant Estate property, on the southw�est corner of Ball Street and College Street. 3. Approve resolution authorizing condemnation proceedings on Tract 7 if the offer is rejected. 'I'he caption of the proposed resolution was presented for the record. Motion by Mayor Pro T�n Ware and seconded by Council Msmber Glynn to approve as recomnsnded prevailed by the ensuing vote: (3) � r 5/6/86 ; Ayes . Powers, Ware, Dyer, Glynn, Spencer, & Niedernteier � Nays : None ' Absent: Wilbanks ; RESOLUTION NO. 86-14 A RESOLUTION DErERMINING TI� NECESSITY OF ; REQUIRING FEE SIMPLE TIZ'LE TO THE HEREIN- AFTER DESCRIBID I,AND, AI�ID AUTHORIZING ITS i CONDII�Il�TATION AND/OR APPROPRIATION TO BE USID IN CONN�CTION WITH THE WIDE�IING, EXTIIVDING AND IMPROVING OF COLLEGE AND BALI, SZ�tF�!'S, CITY STREETS IN THE CITY OF GRAPEVINE, 'I'EXAS PIANNING & ZONING CON�IISSION RECON�]DATION, REPLAT, ASPEN OAKS ADDITION The next order of business was for the City Council to consider the reconmendation of the Planning & Zoning Ccxrmission relative to the replat of the Aspen Oaks subdivision. ' ; This subdivision is located on the west side of Timberline Drive across fran Ti.mberline Elem�entary School and contains approxim-�tely 2.4 acres of land. i The replat would divide one lot into six lots for duplex develogne.nt. The � Planning & Zoning Ccnmission had tabled this it�n on April 15, 1986, with a unanimous reccxmiendation for approval made on April 24. There being little discussion, Council Member Spencer offered a motion to accept the reccumlendation of the Comnission and approve the replat of Aspen �i Oaks. Mayor Pro Tem Ware seconded the motion, which prevailed by the ensuing ' vote: i Ayes . P�w�ers, Ware, Dyer, Glynn, Spencer, & Niedernteier Nays . None Absent: Wilbanks �" � ; PIANNING & ZONING CONII�IISSION RECON�LVDATION FINAL PLAT, I�OTS 23 & 24, BIACIC 5, RIDGDCRFST ADDITION The next order of business was for the City Council to consider the { rec�ndation of the Planning & Zoning Ccmmission relative to the final plat ', of Lots 23 & 24, Block 5 of the Ridgecrest Addition. _ This portion of the Ridgecrest Addition is located on the northwest corner of West College Street and Doyw�od Drive and is zoned "PO" Professional Office. The Planning & Zoning Camiission rec�mendation for approval was presented on April 15, 1986, at which time the item was tabled by the City Council because of concern for traffic access onto Dogwr�od Drive. Public Works Director Jim Baddaker noted the Master Plan was not specific as ` to allowing or defi.ning appropriate locations for driveways when low intensity ° office and mediiun density residential uses are served by the same collector ` street. Several sections of the Master Plan vaere referenced, and Council i E discussion ensued. ? � Follo�aing this deliberation, a motion was made by Mayor Pro Tem Ware and % seconded by Council Member Glynn to accept the CaYmission's recamY�endation and ` approve the final plat of Lots 23 & 24, Block 5 of the Ridgecrest Addition. € The motion prevailed by the ensuing vote: "' i Ayes . Powers, Ware, Dyer, Glynn, & Niedern�ier Nays : Spencer } Absent: Wilban.ks , z ANNEXATION ORDINANCE FIRST READIlVG, 4�TSON & TAYIAR AND Z�RR� TRACI'S E The next itesn before the City Council was to consider first reading of an � ordinance annexing the Watson & Taylor tract and the Terra tract. � F q The caption of the ordinance was read by the City Secretary, who then briefly � noted the locations of the two tracts of land--Watson & Taylor being 71± acres ` � t r f (4) � � 5/6/86 located just west of the Grapevine Industrial Park on the north side of Highway 26 West and the Terra tract including approximately 127 acres of land in Denton County west of Highway 121 North. All requirements of the Municipal Annexation Act had been met. There being little discussion, Council Member Glynn made a motion that the ordinance be adopted on first reading. Council N1�ember Spencer seconded the motion, which prevailed by the following vote: ��> Ayes . Powers, Ware, Dyer, Glynn, Spencer, & Niedermeier ' Nays . None Absent: Wilbanks ORDINANCE NO. 86-32 AN ORDINANCE ANrIEXING ADJACENT AND CO1V'I'IGUOUS TERRITORY TO � CITY OF GF2APE'�IINE, TEXAS; FINDING THAT AL�L NDCFSSARY AND REQUIRID LEGAL CONDITIONS HAVE BEIIV SATISFIED; PROVIDING THAT StTCH AREAS SH�LL BECOME A PART OF Tf� CITY AND THAT THE OWNERS AND INHABITANTS THEREOF SH�LL SE IIVTITI�D TO THE RIGHTS AND , PRIVIL�GES OF OTfiER CITIZENS AND BE BOUND BY TI-� ACTS AND ORDINANCES NOW IN EF'FEGT Al�ID TO BE HF�REAF'.PER ADOPZ�; AND FURT�R PROVIDING FOR ANIENDING AND CORRECTING Tf� OFFICIAL BOUI�IDARIES OF THE CITY AS I�RE'IiOFORE ADOPTID AND PROVIDING FOR TFIE ORDINANCE TO GO IN'PO EEFECT UPON PASSAGE OF TI� ORDINANCE ON SECOND READING; AND PROVIDING A SEVERABILITY CI,AUSE DISC[JSSION, MEIROPOLITAN TAXICAB SERVICE -;� : The next order of business was for the City Council to review and discuss services rendered under taxicab franchise issued to Nletropolitan Transportation Services, Inc. and take any necessary action. City Manager Jim Hancock noted that a representative of the Hilton had addressed the City Council on April 15 concerning incidents and ccxnplaints against N�tropolitan. At that time, the City Council had requested the matter be placed on the May 6 agenda with a representative of Metro Taxi present. Mr. Bob S�nith, General Manager of Nletropolitan Transportation Services, then addressed the allegations against his company and responded to Council inquiries. It was noted that a cab number must be available in order to investigate any canplaint. The City Council generally requested improved service to the citizens and businesses of Grapevine. No forn�al action was taken. PROPOSAL FOR CAPITAL PRO�T�]CTS STUDY The next order of business was for the City Council to consider a proposal for a study relative to capital projects monitoring and accounting systan and take any necessary action. Finance Director Bill White reviewed the proposed study, which would provide "" extensive background regarding capital projects and would establish a software package for continued monitoring and reporting of the status of these projects. He advised the study proposed to be conducted by Administrative & Fiscal Consulting Services, Inc. wuuld not exceed $12,000. ' Council deliberations ensued, during which the proposed study was discussed at length. �isting capital accounting procedures were reviewed, as well as the type and extent of research needed to develop the cc�nputer software for on-going monitoring. Mr. Lewis McLain, Jr., representing Administrative & Fiscal Consulting Services, Inc. , also offered camyents to provide a better understanding of the entire process. NOTE: Council M�mber Wilbanks arrived during these deliberations. (5) � i � 5j6J86 �: �' (: F A vote on the matter was postponed until May 20, 1986, Na forntial action was `• taken by the City Council. � � MOrRAL IN DOGvN'.I'OW�77 AREA � The ne� order af busin�ss was far the City Council to cansider a proposal for t painting a mural in the downtown area. � � , Main Street Project Director Kate Singl�ton advised the Convention & Visitors Bureau Board had approved expenditure of grants-in-aid funds to�.aling z: $3,84d.00 far the painting of a mural on the north side of the Western Auto x building, facing the proposed town square project. Ms. De}�orah Ves�. had � expressed a desire to pain� the ntural, which v4ould depict the early days o� � Grapevine fran pictures taken frrm the local history book. � � Ms. Vest then presented a drawing of the propcased mural and answered questions z and concerns of the Ci�.y Council. € The general concensus of the City Council favored the project, which had alsa � been approved by the Sesquicent�ial Ctm�titt�e, �.he Chambc��r of Ccmrierce, and � the Down�.own Associatian. No farntial action was taken. #' ; EXPENDIT[TRE OF F'UNDS FOR PARK IMPROVE�J.V'I'S, GT�ADE LANDING/SEIADOW Q�"'I�T `' E The next order of business was for the City Council to consider budgeting of � park funds pursuant ta Section 51 of the Ccxnprehensive Zoning Ordinance, Open € Space Requirements, in the vicinity af the G1ade Landing andlar Shadow Gien E subd.ivisions. � � � Parks & Recreatian Director Kevin Conklin review�d park land dedication and cash-in-lieu-of receipts relative to park devela�nent in the Glade Landing � and/or Shadaw Glenn II subdivisions. He noted background informa.tion, such as � property c�wnership changes, and advised there were ttao alternatives for park � develogne�zt: (1} designate the total amount ($57,440) for full develogne,nt of ` the Glade Landing park or (2) split the funds and partially develop both • ` � parks, with $22,��0 going to Glade Landing and $35,000 far Shadow Glen. This � issue had been referred to the City Council by the Open Spa.ce Cc�tanittee. ' � Lengthy Council deliberations ensuecl. Concerns of the �taff and the Open } Space Cc�cmittee w�re noted, and Mr. Dan TaTmitz, developer, canfirmed his � ccnm.itment of the funds. � A motion was then made by Mayor Pro Tegn Ware �ca develop aIl of the Glade � Landing park (estimated at $49,700) and designate the remaining funds for ; clearing and gradewr>rk for �he gark land dedicated in Shadaw Glen II. Cauncil ; M�,r Glynn seconded �he mr�tion, which prevailed by the ensuing vote: � ; Ayes: Powers, Ware, Dyer, G1ynn, Spencer, & Wilbanks j Nays: Niedermeier i BID AWARD f M[?BILE DATA TERNLINAL..�i i } � The next order of business was for the City Council ta consider award of the : bid �or the purchase of mobile data terminals far the Police Depar#me,nt. ° � Police Chief H. A. Deggans reparted the cit�.es af Grapevi.ne, Hurs�, Euless, x and Bed�ord had jointly received bids for the purchase of m�abile data � termirials, with Electrocc�n su�mitting the low�st, m4st respansa.ble bid in the � best interest of the cities. He noted Grapevi.ne proposed to purchase 12 units for a to�al cost af $105,835.42, f The equi�enen�, bid specifications, bid evaluation, and tatal cost were then discussed at lenc�h. � Mr. John Francisr representang Motorola, noteci his letter clariiying their bid F for an equitable evaluatian of all. bids received, Receipt of this letting priar ta c.ro�npletian of the evaluation process was acJ�awledged. g 7 A motion was made by Council Nl�.mber Dyer to award the bid to Electrocan and ; approve �he purchase of 12 mabile data terminals at a cost of $105,$35.�2 � � subject to cantract negotiatians including obtaining necessary surety and � 3 . � � f (6) ' � 3 , 5/6/86 performance bonds and indemnity agreements with Electroccen (hardware) and MISI (software) . The motion was seconded by Council M�mber Spencer and prevailed by the ensuing vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedernieier Nays: None DESIGN ALTERNATIVES & AGREII�ITS, MEZ�iODIST C�iURC.�i PARKING I�OT PRO�TflC'.0 ry� The next order of business was for the City Council to consider design alternatives and certain agreements relative to the M�ethodist Church parking lot joint project. Public Works Director Jim Baddaker reviewed the matters to be resolved in order to proceed with the improvements to the Franklin Street parking lot owned by the Methodist Church. These included: 1. Authorizing execution of the boundary agreement by the Mayor, which agreement resolves a survey discrepancy and gives to the church 15.94 feet of previously "unclaimed" property. 2. Determine the design layout frcan three alternatives, which were reviewed. Staff reca�nded 64 parking spaces, with 25-foot driving lanes and a 4-foot walk. Land use, setback, and landscape variances wc�uld be needed. 3. Authorize execution of an agreement by the Mayor for lease of the lot for a period of 10 years. The time schedule and cost estimate (approximately $38,000 without landscaping) were also reviewed. Following this deliberation, a motion was made by Council Member Glynn to accept the reccxmiendation of the City Staff and authorize execution of the boundary agreement and the lease agreement and to approve the rec�-nded '� design alternative. The motion was seconded by Mayor Pro Te�n Ware and prevailed by the following vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None BID AWARD, SEWER 2�2FA'Ii�]T PLAN.P EXPANSION The next order of business was for the City Council to consider award of the bid relative to construction of the sewer treatment plant. Public Works Director Jim Baddaker noted bids for this project had previously been rejected, and readvertisement resulted in five bids lower than the original bids. He briefly reviewed changes in bid specifications, and recc�mended award of the bid to Craig, Sheffield, & Austin for their low bid amount of $3,040,100 with operational time of 380 calendar days and completion time of 420 calendar days. During the ensuing discussion, it was requested that any time extensions be brought before the City Council for their information. A motion was then made by Council Member Wilbanks that the bid for expansion of the sewer treatment plant be awarded to Craig, Sheffield, & Austin in the amount of $3,040,100. Council Me.mber Dyer seconded the motion, which F prevailed by the following vote: Ayes: Powers, Ware, Dyer, Glynn, Spexicer, Wilbanks, & Niedermeier Nays: None C�TSULTANT FOR CIVIC CII�'I�R PR0.7DC..'T The next ite�n before the City Council was to consider the rec�endation of the Facilities Cam�ittee relative to a consultant for the civic center project and take any necessary action. Council Nle,mber Glynn, C;hairman of the Facilities Committee, reported the Ccanmittee rec�rnnded hiring a consultant to w�rk with the Ccnmittee and the architect in developing a functional civic center facility. He advised Mr. (7) � � � 5 5/6/86 � � �: € Francis R. Deering of Houston was w�ell qualified in this area and proposed a # fee of $50 per hour plus expenses. The Facilities C�mittee requested a authorization to secure the services of Mr. Dearing up to a maximtun of $10,000. � 3 ;: Brief discussion ensued, and, by general concensus, the City Council � authorized the Facilities Cce�mittee to proceed as requested. No fozmal vote � was taken. ! � % 1986 CONY�IITTEE APPOIN�ITS '` The next order of business was for the City Council to consider 1986 camnittee ; appointments. ` € r Building Board of Appeals & Pltunbing Board ` t Appointments to the Building Board of Appeals and Pltunbing Board were the ' first to be considered. These positions carry a 2-year term. Council Membex Spencer made a motion that Mr. Joe Lipsc�omb and Mr. H. J. 3 Harper be reappointed to serve on the Building Board of Appeals and Pliunbing =' F Board. The motion was seconded by Council Me.m}�r Wilbanks and prevailed by the following vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier � Nays: None A motion to appoint Mr. Bob Robertson as a Master Plimiber was then offered by ; Mayor Pro Tem Ware. Council Member Glynn seconded the motion, which prevailed ; by the ensuing vote: Ayes: Paw�rs, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None Mayor Pro Tem Ware moved to reappoint Mr. John Ferguson to this Board. � Council Nlember Spencer offered a second, and the motion prevailed by the following vote: Ayes: Pawers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedernteier Nays: None A motion to appoint Mr. Art Gordon to the Building Board of Appeals and 6 P1LUnbing Board was made by Council Member Spencer and seconded by Council � Member Wilbanks. The motion prevailed by the ensuing vote: � , € Ayes: Paa�rs, Ware, Dyer, Glynn, Spencer, Wilbarilcs, & Niedernbeier � Nays: None Convention & Visitors Bureau Board r Three vacancies existed on the Convention & Visitors Bureau Board, each ; carrying a 2-year term. ` Council Member Wilbanks made a motion to reappoint Mr. Riney Jordan, Mrs. Lynn Eggers, and Mrs. Linda Price (2nd Alternate) for service on the Convention & � Visitors Bureau Board. The motion was seconded by Mayor Pro Tem Ware and � prevailed by the ensuing vote: � ; Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier 4 t Nays: None Electrical Board Positions on the Electrical Board are 2-year terms. Qualifications for the 4 current vacancies were one TP&L �nployee, one Journeymari Electrician, and one resident citizen. A mption to reappoint Mr. Bill Dawkins (TP&L employee) , Mr. Mike Craiglow � s (Journeymari) and Mr. Art Gordon (citizen) was offered by Council Me�nber Spencer and seconded by Mayor Pro Tem Ware. The motion prevailed by the F k following vote: � � E: s � (8) � � ; { 5/6/86 Ayes: Po�rs, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niederm�eier Nays: None Golf Course Advisory Board Appoint�nents to the Golf Course Advisory Board are for 1-year tezms, with , three current vacancies. Council Member Glynn offered a motion that Mr. Don Florence and Mr. Harlan Jewett be reappointed and that Mr. Jess Stevens be newly appointed to serve on µ5� the Golf Course Advisory Boa.rd. Mayor Pro Tem Ware seconded the motion, which prevailed by the ensuing vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None Housing Authority Advisory Boa.rd Two 2-year positions were vacant on the Housing Authority Advisory Board, to be filled by resident citizens. Mrs. Becky MeCutcheon and Mr. Frank Storch were nominated to serve on this Board by Council M�ember Wilbanks. Mayor Pro Tem Ware seconded the motion, which prevailed by the following vote: Ayes: Pow�rs, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None Library Board The next iteqn for consideration was the Library Board, with four 2-year positions available and one 1-year vacancy due to the resignation of Mrs. Susan Horak. ``� Council Member Dyer moved that Mrs. Mary McCullough, Mrs. Frances Halstead, Mrs. Shirley Page, and Dr. Jim Abel each be appointed to serve another tenn on the Library Board. The motion was seconded by Council Member Wilbanks and prevailed by the ensuing vote: Ayes: Poowers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedernieier Nays: None A motion was then offered by Council Member Wilb�-�.nks that Mrs. Jerriann St�n be appointed to ccanplete the term vacated by Susan Horak. Mayor Pro Tem Ware seconded the motion, which prevailed by the ensuing vote: Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None Main Street Ccnunittee Nine vacancies existed on the Main Street Conmittee, with various qualifications for each. Council Member Wilbanks offered a motion to reappoint Mr. Joe Lipscanb and Mr. John Price as business awners and to reappoint Mr. Ted Willhoite as a representative of the Grapevine Historical Society. All positions were for full, 2-year ternis. Council M�ember Glynn seconded the motion, which prevailed by the ensuing vote: Ayes: Pawers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedernteier Nays: None A motion was then made by Council Men�ber Spencer to affirm the recce�mendation of the Convention & Visitors Bureau Board and appoint Mrs. Linda Price as their representative on the Main Street Cc�mittee. This vacancy has one year remaining of a 2-year term. The mr�tion was seconded by Council M�ember Wilbanks and prevailed by the ensuing vote: Ayes: Pa�rers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None (9) _ � S F � C 5/6/86 ; i � f' Council Member Niedermeier naminated Mrs. Clydene Parker to fill the vacancy � for a local insurance agent. The remaining portion of this ternn expires in � 1987. Mayor Pro Tem Ware seconded the motion, which prevailed by the � following vote: � � � Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier w � Nays: None � � A motion was offered by Council Member Glynn to appoint Mr. John Dorety in the ; accountant's position on the Main Street Ccc�m�dttee, a full, 2-year term. '` Council M�ember Wilbanks seconded the motion, which prevailed by the ensuing � � vote: '' Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier � Nays: None Council Member Wilb�-inks moved to appoint Mr. Charles G. (Chuck) Giffin, Jr. as an architect. This position was a for a full term. The motion was seconded ; by Council Member Dyer and prevailed by the ensuing vote: � f Ayes: Powers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier ' ; Nays: None Park & Recreation Board � � � Four 2-year positions were up for appoint�nt on the Park & Recreation Board. { ; � Council M�ember Wilbanks offered a motion to reappoint Mr. Alex McKee, Mr. Bill : Martin, Mr. Julian Dyke, and Mrs. Bobby Kay Nery. Council Member Spencer � seconded the motion, which prevailed by the ensuing vote: { Ayes . Powers, Ware, Dyer, Glynn, Spencer, & Wilbanks � S Nays . None �� Abstain: Niedermeier � � Council discussion ensued, during which it was determined that a special meeting wuuld be held on Tuesday, May 13, 1986 at 7:30 p.m. in the Council � Chambers to allow applicants for appointment to the Board of Zoni.ng � Adjustments and the Planning & Zoning Carmission to review their background � and qualifications. Appoint�e.nt to these two boards was postponed pending � this special meeting. � RESOLUTION, APPOIN'IT�N'I' TO Il�lDUSTRIAL DEVELrOPMENT CORPORATION F � { The next order of business was for the City Council to consider a resolution ; appointing a mP.mber of the Grapevine Industrial Develognerit Corporation. � � It was noted that the Grapevine Industrial Develognent Corporation consists of three members. Each position is a 6-year term or, if a member is also Council ; NIQ.mber, his or her tenn on the IDC w�uld last as long as their elected Council ' service. The IDC position held by Mr. Mike McKinney was to expire to 1986, _ and Mr. N�Kinney had expressed a desire to be reappointed to this post. ` The caption of the proposed resolution was read by the City Secretary. � < There being little discussion, a motion was offered by Council M�nber Spencer � that the resolution be adopted and Mr. McKinney be reappointed to another term ` on the Industrial Develognent Corporation. Council MP.mber Wilbanks seconded � the nx�tion, which prevailed by the ensuing vote: ` � � � Ayes: Paw�ers, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None � RE.SOLUTION NO. 86-15 ; A RESOLUTION OF TF� CITY COUNCIL OF THE � CITY OF GRAPEVINE, TEXAS, APPOINTING A MENIBER OF THE BOARD OF DIRP]CT'ORS OF Tf� ' GRAPEVINE INDUSTRIAL DEVETAPMENT CORP(}- � r RATION � � � # � (10) � d � 5/6/86 DISCUSSION, LANDSCAPING IN DIDICATID RIGHTS-0E-4�,Y The next it�n before the City Council was to discuss landscaping in dedicated rights-of-way and take any necessary action. Council �r Spencer noted some developers had placed landscaping in public rights-of-way, and she questioned what responsibility the City wnuld have to assiurie for maintenance of these areas when the subdivision was ccxnpleted. �' During the ensuing discussion, City Attorney John Boyle reviewed some alternatives of haa other cities deal with this situation. Public Works Director Jim Baddaker and Parks & Recreation Director Kevin Conklin w�ere directed to forntulate a rec�ndation for regulating landscaping in public rights-of-way. No formal action was taken by vote of the City Council. EXECUI'IVE SESSION Mayor Pawers then announced that the City Council wr�uld recess to the Conference Roan to discuss deployment of security personnel at Grapevine Lake pursuant to Article 6252-17, V.A.T.C.S., Section 2(j) . All members of the City Council were present upon reconvening manentarily in the Council Chambers. City Manager Jim Hancock advised no action was necessary as a result of the closed session. MISCELL�NDOUS REPORTS Council M�er Glynn noted the Hilton Hotel ha.d approached the City for possible lease of the Concourse facility. A meeting to discuss the matter was scheduled for May 7. City Secretary Karen Spann gave an update report relative to the optical scan voting equignent used during the recent City Officers Election. Parks & Recreation Director Kevin Conklin advised of the pending status of (1) negotiations with Mr. Bill Grantland for dedication and acceptance of park land and (2) a request of DFW Airport officials to use airport property for acc�dation of the Sesquicentennial Wagon Train. ADi70URl�]T The deliberations of the City Council having been concluded, a motion to adjourn the meeting was made by Ma.yor Pro Tem Ware and seconded by Council Member Spencer. The motion prevailed by the ensuing vote: Ayes: Powpxs, Ware, Dyer, Glynn, Spencer, Wilbanks, & Niedermeier Nays: None PASSID AND APPROVID BY TI� CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of ,7in�, , 1986. APPROVED: .� ����' � (/ • Mayor ATTEST: Cit Secretary (11)