HomeMy WebLinkAboutItem 13 - Janitorial SuppliesITEM #, /_?_
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 20, 2012
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
JANITORIAL SUPPLIES
RECOMMENDATION:
City Council to consider approval to renew an annual contract with Empire Paper
Company for janitorial supplies and paper goods to be purchased on an as- needed
basis.
FUNDING SOURCE:
Funds are available in account 100-14111-000-0 (General Fundllnventory /Warehouse)
for the estimated budgeted amount of $19,000.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on October 22, 2009 and October 29, 2009. The contract was for
an initial one -year period with four, one -year renewal options. If approved this would be
for the third renewal option period.
The purpose of this bid was to establish fixed annual pricing for the purchase of janitorial
and paper products on an as- needed basis to be stocked in the Service Center
Warehouse. These products are used primarily by the Facility Services Division of Public
Works and may be used by other departments as needed.
Council approved awarding the contract to Empire Paper Company on November 17,
2009. Empire Paper Company has agreed to renew the contract with an overall price
increase of 7.5% due to increases in raw materials, transportation and energy used in
the manufacturing of items. Empire Paper Company has provided this service in
past with satisfactory results.
Staff recommends approval.
ATJT