HomeMy WebLinkAboutItem 15 - Fire Emergency Medical SuppliesITEM #
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER )�_
MEETING DATE: NOVEMBER 20, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL CONTRACT
FOR THE PURCHASE OF FIRE EMERGENCY MEDICAL
SUPPLIES
RECOMMENDATION:
City Council to consider approval of a resolution for an annual contract for the purchase
of fire emergency medical supplies to a primary vendor, Bound Tree Medical, LLC., and
a secondary vendor, Henry Schein Inc., through an interlocal agreement with the City of
Cedar Hill for the Fire Department.
FUNDING SOURCE:
Funds are budgeted in account 100 -42200 -210 -3 (Operating Supplies /Fire Department)
for the estimated budgeted amount of $110,000.00.
BACKGROUND:
Purchases will be made as required and in accordance with an Interlocal Cooperative
Purchasing Agreement with the City of Cedar Hill as allowed by the Interlocal
Cooperation Act, Texas Government Code, Chapter 791 and Texas Local Government
Code, Section 271.101 and 271.102 and satisfies all bidding requirements. Council
approved the agreement with the City of Cedar Hill on November 6, 2012.
The City of Cedar Hill solicited bids from which they awarded a primary vendor, Bound
Tree Medical, LLC., and a secondary vendor, Henry Schein Inc., on March 24, 2009.
This initial contract period will begin on November 20, 2012 and will end on September
30, 2013 to coincide with the City of Cedar Hill contract period. This contract does not
include renewal options.
The purpose of this contract is to establish fixed pricing for emergency medical supplies
on an as- needed basis to equip three mobile intensive care units as outlined by the
Texas Department of State Health Services.
With many different public agencies participating in these cooperative contracts, the
collected volume has helped secure a lower cost. Bound Tree Medical, LLC., and Henry
Schein Inc., has provided these products to the City in the past with satisfactory results.
The Fire Department staff reviewed the contracts for specification compliance and
pricing and determined that the contract would provide the best product and pricing for
meeting the needs of the City.
Staff recommends awarding a primary and a secondary contract to assure product
availability and to avoid delays if the primary vendor is unable to meet order
requirements.
JS/LW
RESOLUTION NO. µ
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
FIRE EMERGENCY MEDICAL SUPPLIES THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the City of Cedar Hill, Texas is a qualified entity as authorized by
Section 271.102 of the Texas Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the City of Cedar Hill, Texas and wishes to utilize established contracts for fire
emergency medical supplies meeting all State of Texas bidding requirements; and
WHEREAS, the City of Cedar Hill, Texas has established contracts with a primary
vendor, Bound Tree Medical LLC. and a secondary vendor, Henry Schein Inc., contract
number 0901 -001, Fire Emergency Medical Supplies; and
WHEREAS, the City of Grapevine, Texas has a need to purchase fire emergency
medical supplies.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of fire emergency medical supplies from the primary vendor, Bound Tree Medical LLC.,
and secondary vendor, Henry Schein Inc., through an Interlocal Participation Agreement
with the City of Cedar Hill, Texas.
Section 3, That the City Manager, or his designee, is authorized to take all steps
necessary to purchase emergency medical supplies for the Fire Department from the
primary vendor, Bound Tree Medical LLC., and a secondary vendor, Henry Schein Inc.,
for the annual estimated amount of $110,000.00.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of November, 2012.
APPROVED:
ATTEST:
APPROVED AS TO .
RES. NO. 2