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HomeMy WebLinkAboutItem 18 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of May, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Monica Hotelling Jim Fechter Dennis Luers Theresa Mason Chairman Vice Chairman Member Member Alternate Alternate constituting a quorum, with Commissioners BJ Wilson, Gary Martin and Beth Tiggelaar absent, with the following members of the City Staff: Bruno Rumbelow John F. Boyle, Jr. Jodi C. Brown CALL TO ORDER City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 6:35 p.m. ITEM 1. RESOLUTION, CANVASS RESULTS OF MAY 10, 2014 GENERAL CITY OFFICERS ELECTION Mayor Tate presided over the canvass of the General City Officer Election held on Saturday, May 10, 2014. City Secretary Brown reported as of May 1, 2014, the City had 28,783 registered voters, with citizens casting a total of 2,524 ballots (8.77 %) for the following candidates: 05/20/14 Council, Place 5 Chris Coy 1,877 Under Votes 647 Council, Place 6 Duff O'Dell 1,025 Deverick P. Jordan 495 Marc Blum 303 LuAnn Chapman Gatts 645 Under Votes 56 City Secretary Brown recommended approval of a resolution declaring Chris Coy re- elected to Council, Place 5 and calling a June 21, 2014 Runoff Election to be held at the Grapevine Convention Center 1209 South Main Street, between the two candidates that received the most votes: Duff O'Dell and LuAnn Chapman Gatts. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to accept the results and adopt the resolution declaring Chris Coy duly re- elected to Council, Place 5 and calling a Council, Place 6 Runoff Election. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF THE 2014 CITY OFFICER ELECTION; CALLING A RUN- OFF ELECTION AND PROVIDING AN EFFECTIVE DATE City Secretary Brown and Public Works Director Laster conducted the ballot order drawing for the Runoff Election. The results were as follows: Council, Place 6 LuAnn Chapman Gatts Duff O'Dell ITEM 2. OATH OF OFFICE City Secretary Brown administered the Oath of Office to re- elected Place 5, Council Member Chris Coy. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 3. EXECUTIVE SESSIO 2 05/20/14 A. Consultation with the City Attorney regarding Conditional Use Permit process at DFW Airport pursuant to Section 551.071, Texas Government Code. B. Deliberation or the value, exchange, lease or sale of real property relative to surplus real property (water well site(s)) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. D. Presentation regarding meeting security protocol and measures pursuant to Section 551.076, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:43 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to consultation with City Attorney, real property or consultation regarding security devices under Sections 551.071, 551.072 or 551.076, Texas Government Code. Item 3.C. relative to Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. The Workshop Session was called to order at 7:21 p.m. ITEM 4. FIRE CODE UPDATE Deputy Chief Randie Frisinger briefed the City Council on proposed amendments to the Grapevine Code of Ordinances by the adoption of the 2012 edition of the International Fire Code. Proposed amendments include a reduction in the sprinkler threshold from 6,000 to 4,000 square feet. Following discussion, it was the consensus of the Council for Staff to provide a comparison chart on current and proposed amendments for further consideration. No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. 3 JOINT MEETING CALL TO ORDER 05/20/14 Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. INVOCATION Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 5. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14 -13 RYDER TRUCK RENTAL Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated that Conditional Use Application CU14 -13 had been filed by Ryder Truck Rental requesting a conditional use permit to allow truck and trailer rental, lease sales, vehicle maintenance and fueling. The subject property is located at 1150 Texan Trail and is zoned "LI" Light Industrial District. Mr. Brandon Middleton of Kimberly Horn, representing the applicant, requested favorable consideration of the application and answered questions on size of parking spaces and hours of operation. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Luers, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Hotelling, Fechter, Luers & Mason Nays: None Absent: Wilson, Martin & Tiggelaar Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14 -14 CUPS COFFEE HOUSE 12 05/20/14 Assistant Development Services Director Stombaugh stated that the applicant had submitted a request to withdraw Conditional Use Application CU14 -14 filed by Kathleen Diamond (Cups Coffee House) requesting a conditional use permit to allow a coffee shop with outside dining within the "CBD" Central Business District. The subject property is located at 326 South Main Street #100 and is zoned "CBD" Central Business District. Commissioner Luers, seconded by Commissioner Hotelling, offered a motion to approve the applicant's request to withdraw the application. The motion prevailed by the following vote: Ayes: Oliver, Fry, Hotelling, Fechter, Luers & Mason Nays: None Absent: Wilson, Martin & Tiggelaar Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the applicant's request to withdraw the application. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 7. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14 -15 PIZZA PUB Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14 -15 had been filed by MultiRestau rants Concepts (Pizza Pub) requesting a conditional use permit for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant. The subject property is located at 1000 International Parkway, Dallas /Fort Worth International Airport Terminal E, Columns 18 -25 and is zoned "GU" Governmental Use District. Mr. Mark Cossano requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: 4i 05/20/14 Ayes: Oliver, Fry, Hotelling, Fechter, Luers & Mason Nays: None Absent: Wilson, Martin & Tiggelaar Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 8. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14 -18 GREAT WOLF LODGE Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14 -18 had been filed by Great Wolf Lodge requesting a conditional use permit to amend the site plan approved by Ordinance No. 2013 -32 for a planned commercial center in conjunction with a hotel and water park specifically to allow the addition of an outdoor ropes course attraction. The subject property is located at 100 Great Wolf Drive and is zoned "CC" Community Commercial District Regulations. Mr. Kenneth Broom requested favorable consideration of the application and answered questions on public use availability, parking, course participation requirements and construction timetable. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Luers, seconded by Commissioner Mason, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Hotelling, Fechter, Luers & Mason Nays: None Absent: Wilson, Martin & Tiggelaar Council Member Stewart, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 9. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14 -20 ANGELS' ATTIC Mayor Tate declared the public hearing open. n. 05/20/14 Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14 -20 had been filed by Phillip Bressinck (Angels' Attic) requesting a conditional use permit to amend the site plan approved by Ordinance No. 2009 -52 to allow retail sales of secondhand goods in an enclosed building in excess of 3,000 square feet in floor area. The subject property is located at 1639 West Northwest Highway and is zoned "SP" Site Plan District. Mr. Phillip Bressinck requested favorable consideration of the application and answered questions on donation delivery and outside storage. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Luers, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Hotelling, Fechter, Luers & Mason Nays: None Absent: Wilson, Martin & Tiggelaar Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 10. CITIZENS COMMENTS A. Mr. Carl Young, 4113 Meadow Drive, spoke on Atmos' billing practices and spoke in support of the City denying the rate increase proposed by Atmos Energy Mid -Texas Division. B. Mr. Marc Blum, 2198 Lake Ridge Drive, spoke on operating golf carts on City streets and requested the City Council conduct a workshop to consider amendments that would allow golf carts on City streets. 7 05/20/14 ITEM 11. PRESENTATION, GRAPEVINE HISTORICAL SOCIETY DAY PROCLAMATION Mayor Tate presented President JoeAnn Standlee of the Grapevine Historical Society a proclamation declaring May 24, 2014 as Grapevine Historical Society Day. Ms. Standlee addressed the City Council and audience. ITEM 12. PRESENTATION MEMORIAL POPPY DAY PROCLAMATION Mayor Tate presented First -Vice President Mary Hall of the American Legion Auxiliary Unit 379 a proclamation declaring May 24, 2014 as Memorial Poppy Day. Ms. Hall addressed the City Council and audience. ITEM 13. PRESENTATION "SUSTAIN THE VINE" BUSINESS INITIATIVE AWARDS Ms. Mary Jo Tellin, Manager of Volunteer Services, spoke on Keep Grapevine Beautiful (KGVB) and how the organization has engaged the community in helping coordinate volunteer projects that support the City's efforts to keep Grapevine parks, facilities, and roadways clean and sparkling. In 2013, KGVB saw a need to engage the business community by partnering with them to accomplish even more in its endeavor to enhance the environment. The first step in this effort was the Sustain the Vine Environmental Initiative. This program seeks to educate and motivate local businesses to take action to adopt more sustainable practices in their everyday operations. Mayor Tate and Ms. Tellin then presented Plaques of Recognition to the Charter Members of the Sustain the Vine Initiative: John Gonzales of Green Service Team; Joan Rawson of Impact Signs & Graphics; Joli McGrew of Kotsanis; Jim and Joyce Connelly of Marshall Grain; Theresa Mason of MIG Realty; Matt Pluta of Pluta Insurance; Clemente Espinosa of Residence Inn; Dan Weinberger of Weinberger's Deli; Ann Maner of Gaylord Hotel & Conference Center, Rachel Nobles of Baylor Regional Medical Center; Casey Hege of Box Insurance; RaDonna Hessell of Grapevine Chamber of Commerce; Jim Adler of Jim Adler & Associate; Jom Stratton of Stratton Design Group; Lisa Starnes of Texas Health Harris Methodist/HEB; Tim Lancaster of TLC Realty and Perry Leonard of Blagg Tire. ITEM 14. PRESENTATION, AWARDS FOR THE VINEYARDS CAMPGROUND & CABINS Assistant Parks & Recreation Director Joe Moore introduced Mr. Michael Moore with the Texas Association of Campground Owner /Operators (TACO), who then presented the following awards for The Vineyards Campground & Cabins: 2014 Park of the Year Award for medium sized parks, Website of the Year Award, Accommodations of the Year Award and Event of the Year Award. The Lake Parks' Staff was then recognized. 05/20/14 ITEM 15. CONTRACT RENEWAL LEGISLATIVE CONSULTING SERVICES City Manager Rumbelow then presented for consideration a contract renewal with Fred Hill for legislative consulting services in the amount of $3,500 per month for a two -year period, with an automatic renewal of two additional years. In 2010, the City entered into a four -year contract with Fred Hill to represent the City on legislative matters in Austin; notifying the City of numerous bills that would have impacted the City and its residents. Following discussion, Council Member Freed offered a motion to approve the contract. Council Member Lease seconded the motion. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 24 Purchase of custom Christmas decorations was removed from the Consent Agenda. Item 16. Resolution, Support the Denial of Atmos Energy Mid -Tex Division Rate InrrPnca Staff recommended approval of a resolution supporting the denial of the Atmos Energy Mid -Tex Division request for a rate increase. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DENYING THE RATE INCREASE REQUESTED BY ATMOS ENERGY CORP., MID -TEX DIVISION UNDER THE COMPANY'S 2014 ANNUAL RATE REVIEW MECHANISM FILING IN ALL CITIES EXERCISING ORIGINAL JURISDICTION; REQUIRING THE COMPANY TO REIMBURSE CITIES' REASONABLE RATEMAKING EXPENSES PERTAINING TO REVIEW OF 9 05/20/14 THE RRM; AUTHORIZING THE CITY'S PARTICIPATION WITH ATMOS CITIES STEERING COMMITTEE IN ANY APPEAL FILED AT THE RAILROAD COMMISSION OF TEXAS BY THE COMPANY; REQUIRING THE COMPANY TO REIMBURSE CITIES' REASONABLE RATEMAKING EXPENSES IN ANY SUCH APPEAL TO THE RAILROAD COMMISSION; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE STEERING COMMITTEE'S LEGAL COUNSEL AND PROVIDING AN EFFECTIVE DATE Item 17. Approve Extension of Bid 318 -2009 Water Treatment Chemicals Public Works Director recommended approval of a 90 -day extension of Bid 318 -2009 Water Treatment Chemicals in an estimated amount of $244,000.00 with Brenntag Southwest, Inc., Fort Bend Services, Inc., Harcros Chemicals, DPC Industries, Inc. and Univar USA. The 90 -day extension, from June 1, 2014 through September 1, 2014, allows continued services under the same terms and conditions of the annual contract and to facilitate the rebid process. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Award RFP 414 -2014 Bank Depository Services Administrative Services Director recommended approval of the award of RFP 414 -2014 Bank Depository Services to Legacy Texas Bank. All depository service fees for the contract period were waived by the bank. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 19. Renew Audit Services Annual Contract Administrative Services Director recommended approval of the renewal of the Audit Services Annual Contract with Pattillo, Brown & Hill, LLP for a one -year period in the amount of $105,500.00. Iff 05/20/14 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 20. Renew Third -party Administrative Services Annual Contract for Self - funded Health Plan Administrative Services Director recommended approval of the renewal of the Third - party Administrative Services Annual Contract in an estimated amount of $310,000.00 with UMR for the City's self- funded health plan administration. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 21. Resolution, Authorize Microsoft OfficeProPlus Enterprise Software Purchase City Manager recommended approval of a resolution authorizing the purchase of Microsoft OfficeProPlus enterprise software in an amount not to exceed $82,225.00 from SHI Government Solutions, Inc. through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MICROSOFT OFFICEPROPLUS ENTERPRISE SOFTWARE THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 22. Resolution, Authorize Wheel Sweeper Purchase 11 05/20/14 Public Works Director recommended approval of a resolution authorizing the purchase of a Lay -Mor 3 Wheel Sweeper in an amount not to exceed $22,685.00 from Anderson Machinery through an Interlocal Agreement for Cooperative Purchasing with the Houston - Galveston Area Council (H -GAC). Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A LAY -MOR 3 WHEEL SWEEPER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 23. Resolution, Declare Certain Items as Surplus Property Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY AS SURPLUS PROPERTY AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE ITEM 24. SOLE SOURCE PURCHASE CUSTOM CHRISTMAS DECORATIONS This item was removed from the Consent Agenda and considered after Item 27. Parks & Recreation Director recommended approval of a resolution authorizing a sole source purchase of custom Christmas decorations for the City's Christmas Capital of Texas display from Gaylord Texan Resort & Convention Center. Recreation 12 05/20/14 Superintendent Chris Smith addressed Council's questions relative to the purchase price of the custom decorations. Following discussion, it was the consensus of the Council to table action on the purchase of the custom Christmas decorations until additional pricing information could be provided to Council. Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion to table consideration of the item. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 25. Ordinance, Abandon Utility Easements in Silver Lake Crossings Addition Public Works Director recommended approval of an ordinance abandoning two 10 -foot wide utility easements located on Lot 1, Block 1, Silver Lake Crossings Addition (2200 Bass Pro Court). Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2014 -25 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING TWO 10 -FOOT WIDE UTILITY EASEMENTS LOCATED ON LOT 1, BLOCK 1, SILVER LAKE CROSSINGS ADDITION IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 26. Ordinance, Abandon Various Easements in the Vineyard Creek Estates Public Works Director recommended approval of an ordinance abandoning a drainage and access easement, a 10 -foot sanitary sewer easement and a temporary construction and drainage easement located within the Vineyard Creek Estates. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 13 05/20/14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A DRAINAGE AND ACCESS EASEMENT; A SANITARY SEWER EASEMENT; AND A TEMPORARY CONSTRUCTION AND DRAINAGE EASEMENT LOCATED IN VINEYARD CREEK ESTATES IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Consideration of Minutes City Secretary recommended approval of the minutes of the April 15, 2014 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14 -13 RYDER TRUCK RENTAL Assistant Development Services Director Stombaugh reported the Planning & Zoning Commission voted 6 -0 for approval of Conditional Use Application CU14 -13 filed by Ryder Truck Rental requesting a conditional use permit to allow truck and trailer rental, lease sales, vehicle maintenance and fueling. The subject property is located at 1150 Texan Trail and is zoned "LI" Light Industrial District. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance on first reading for the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE 14 05/20/14 PERMIT CU14 -13 FOR TRUCK AND TRAILER RENTAL, LEASING, MAINTENANCE AND FUELING IN A DISTRICT ZONED "LI" LIGHT INDUSTRIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS AND PROVIDING AN EFFECTIVE DATE ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14 -15 PIZZA PUB Assistant Development Services Director Stombaugh reported the Planning & Zoning Commission voted 6 -0 for approval of Conditional Use Application CU14 -15 filed by MultiRestaurants Concepts (Pizza Pub) granting a conditional use permit for the possession, storage, retail sale and on- premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a restaurant. The subject property is located at 1000 International Parkway, Dallas /Fort Worth International Airport Terminal E, Columns 18 -25 and is zoned "GU" Governmental Use District. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2014 -27 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14 -15 FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON- PREMISE CONSUMPTION OF 15 05/20/14 ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT IN A DISTRICT ZONED "GU" GOVERNMENTAL USE DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14 -18 GREAT WOLF LODGE Assistant Development Services Director Stombaugh reported the Planning & Zoning Commission voted 6 -0 for approval of Conditional Use Application CU14 -18 filed by Great Wolf Lodge granting a conditional use permit to amend the site plan approved by Ordinance No. 2013 -32 for a planned commercial center in conjunction with a hotel and water park specifically to allow the addition of an outdoor ropes course attraction. The subject property is located at 100 Great Wolf Drive and is zoned "CC" Community Commercial District Regulations. Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2014 -28 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14 -18 TO AMEND THE SITE PLAN 05/20/14 APPROVED BY ORDINANCE NO. 2013 -32 FOR A PLANNED COMMERCIAL CENTER IN CONJUCTION WITH A HOTEL AND WATER PARK SPECIFICALLY TO ALLOW THE ADDITION OF AN OUTDOOR ROPES COURSE ATTRACTION IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 31. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14 -20 ANGELS' ATTIC Assistant Development Services Director Stombaugh reported the Planning & Zoning Commission voted 6 -0 for approval of Conditional Use Application CU14 -20 filed by Phillip Bressinck (Angels' Attic) granting a conditional use permit to amend the site plan approved by Ordinance No. 2009 -52 to allow retail sales of secondhand goods in an enclosed building in excess of 3,000 square feet in floor area. The subject property is located at 1639 West Northwest Highway and is zoned "SP" Site Plan District. Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2014 -29 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82 -73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" 17 05/20/14 OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14 -20 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2009 -52 FOR RETAIL SALES OF SECONDHAND GOODS IN A STORE EXCEEDING 3,000 SQUARE FEET IN A DISTRICT ZONED "SP" SITE PLAN DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82 -73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 32. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 6 BLOCK 1 B & G PROPERTIES Assistant Development Services Director Stombaugh reported the Planning & Zoning Commission voted 6 -0 for approval of the Statement of Findings and the final plat of Lot 6, Block 1, B & G Properties. The 0.241 acre tract is located at 1565 South Gravel Circle and is zoned "R -7.5 Single Family District Regulations. The subject property is being platted for the development of a single family home. Council Member Stewart, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 6, Block 1, B & G Properties. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None NO 05/20/14 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of June, 2014. ATTEST: Jodi C. Brown City Secretary usaffe-Mwel William D. Tate Mayor im STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of June, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the workshop to order at 6:31 p.m. ITEM 1. PRESENTATIONS, MASTER PLAN AND FEASIBILITY STUDY Development Services Director Scott Williams noted following the December 2013 purchase of an 185 acre tract (bounded by FM2499 on the west, State Highway 121 North on the east and Grapevine Mills Boulevard to the south), that the first step to enhancing the value of the land and thus returning it to the private sector would be a feasibility study and a master plan that would be consistent with the vision of the City for development of the land. On January 28, 2014, a Request for Qualifications was released with 19 firms submitting proposals. After reviewing the proposals, 9 firms were then interviewed by City Staff. The firms were narrowed down to four for second interviews. Based on the information obtained in the second interviews, Staff requested that Gateway Planning and HR&A Advisors, Inc. to make presentations to the City Council. The following firms then presented their team background and qualifications, project teams, project approach, proposed time lines and references, and answered questions on their presentations: 06/02/14 Mr. Amitabh Barthakur, Partner of HR&A Advisors, Inc., 700 South Flower Street #2730, Los Angeles, California. Mr. Scott Polikov, President of Gateway Planning, 3100 McKinnon Street, 7th Floor, Dallas, Texas. Following Council comments, Mayor Tate requested an item be included on the workshop agenda for June 17, 2014 to discuss the consultants' presentations. There was no formal action was taken by the City Council. a M e Council Member Coy, seconded by Council Member Spencer, offered a motion to adjourn the workshop at 8:48 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of June, 2014. ATTEST: Jodi C. Brown City Secretary /_1 »Z�I�Li71 William D. Tate Mayor 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of June, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Kmml�.� Mayor Tate called the meeting to order at 7:32 p.m. • a Council Member Roy Stewart delivered the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 328 posted the colors and led the Pledge of Allegiance. ITEM 1. CITIZENS COMMENTS A. Mr. Carl Young, 4113 Meadow Drive, addressed the Council relative to the City purchasing Christmas decorations from the Gaylord Texas Resort & Convention Center. Administrative Services Director John McGrane presented a departmental update by highlighting one accomplishment from Municipal Court, Accounting and Finance, Risk 06/03/14 Management, Housing Authority, Purchasing, Budget, Human Resources, and the Golf Course, in addition to noting other departmental successes. ITEM 3. ORDINANCE, AMEND CODE OF ORDINANCES CHAPTER 17 PEDDLERS AND SOLICITORS City Secretary Brown noted the City had been contacted by a permit holder requesting an extension of the 5 p.m. solicitation curfew and then presented an ordinance amendment to the Code of Ordinances, Chapter 17 Peddlers and Solicitors relative to extending hours of soliciting to comply with Court opinions on solicitation curfews, prohibiting soliciting or peddling of a residence listed on the do -not solicit list and authorizing the creation a "Do -Not Solicit List ". Current hours for soliciting are from 9 a.m. to 5 p.m. and the new ordinance would allow 9 a.m. to dusk (30 minutes after sunset). The do -not solicit list operates much like the National Do Not Call Registry, allowing residents or household occupants to register their address online with the City to reflect their decision not to accept visits from solicitors. Solicitors are responsible for viewing the weekly updated list posted on the City's website. Following discussion, Mayor Pro Tern Wilbanks offered a motion to approve the ordinance as presented. Council Member Freed seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2014 -30 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE CODE OF ORDINANCES CHAPTER 17, SECTIONS 17-9,17-12, AND 17 -13, RELATING TO PEDDLERS AND SOLICITORS; PROVIDING FOR A PENALTY BY FINE NOT TO EXCEED FIVE HUNDRED DOLLARS ($500); PROVIDING A SAVINGS CLAUSE; REPEALING CONFLICTING ORDINANCES; DECLARING AN EMERGENCY AND PROVIDING FOR AN EFFECTIVE DATE ITEM 4. RENEW, MOSQUITO CONTROL GROUND SPRAYING SERVICES ANNUAL CONTRACT Environmental Manager Dewey Stoffels recommended approval to renew an annual contract for mosquito control ground spraying services in an estimated amount not to exceed $42,000.00 with Vector Disease Control International, LLC through an Interlocal Cooperative Agreement with Tarrant County, Texas. Mr. Stoffels then reviewed the FA 06/03/14 West Nile Virus Response Plan that was used last year, which includes spraying in the case of a positive sample. Council Member Coy, seconded by Council Member Stewart, offered a motion to approve the renewal of the contract. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 5. RESOLUTION, AUTHORIZE SOLE SOURCE PURCHASE OF CUSTOM CHRISTMAS DECORATIONS Parks & Recreation Director Kevin Mitchell presented detailed pricing information on the requested sole source purchase of custom Christmas decorations from Gaylord Texan Resort & Convention Center. This item was tabled at the May 20 meeting for additional information. Based on images presented at the April 1st Workshop, the Gaylord Texan has designed and will fabricate a custom "Christmas Capital of Texas" entry sign for use in the downtown area. Gaylord Texan has also offered to sell the City refurbished, custom painted decorations at a fraction of market cost. Mr. Mitchell recommended approval of a resolution authorizing the sole source purchase of custom Christmas decorations from the Gaylord Texan in an amount not to exceed $31,349.00. Mr. Mitchell then answered questions relative to remaining purchases for this fiscal year, proposed purchases for the FY2015 budget and a decoration concept plan. Following discussion, Council Member Freed offered a motion to approve the resolution authorizing a sole source purchase of custom Christmas decorations. Council Member Spencer seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF AN OUTDOOR CHRISTMAS SIGN AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City 3 Council for full discussion. Approval of th e Manager, or his designee, to implement recommendations. There were none. 06/03/14 consent agenda authorizes the City each item in accordance with Staff Item 6. Award Informal Request for Quote for HVAC Roof Top Units CVB Executive Director recommended approval of the award of an Informal Request for Quote for two HVAC roof top units in an amount not to exceed $16,403.00 to CJ Services for the Convention Center. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. Renew, Personal Services Annual Contract for Janitorial Services Public Works Director recommended approval of the renewal of an annual personal services contract with Regent Services for janitorial services limited to the budgeted amount not to exceed $226,000.00. This is the second renewal of the four optional, one -year renewals available. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Resolution, Authorize Purchase of Lakeview Park Playground Equipment Parks & Recreation Director recommended approval of a resolution authorizing the purchase of playground equipment for Lakeview Park in an amount not to exceed $75,000.00 from webuildfun, inc. /Miracle Recreation Equipment Company through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014 -47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY M 06/03/14 MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLAYGROUND EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Adopt-An-Area Agreement for portion of William D. Tate Avenue Parks & Recreation Director recommended approval of an Adopt-An-Area Agreement with Jay Johnson's Boot Camp Fitness for a portion of William D. Tate Avenue from Mustang Drive to the Church at the Cross, near Timberline Drive. Motion by Council Member Stewart, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the May 6, 2014 City Council meetings as published. Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None MOL9112111 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:38 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of June, 2014. =129-mael William D. Tate Mayor 5 06/03/14 ATTEST: Jodi C. Brown City Secretary