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Home My WebLink About2020-07-16 Regular Meeting Agenda City of Grapevine, Texas Golf Course Advisory Board July 16, 2020 5:00 P.M. Grapevine Golf Course Concourse Building 3800 Fairway Drive Grapevine, Texas 76051 Call to Order Citizen Comments Any person who is not scheduled on the agenda may address the <Board> under Citizen Comments or on any other agenda item <by completing a Citizen Appearance Request form with the staff>. A member of the public may address the <Board> regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the <Chairman> or upon the consent of the <Board>. In accordance with the Texas Open Meetings Act, the <Board> is restricted in discussing or taking action during Citizen Comments. New Business 1) Oath of Office for reappointed golf Advisory Board members (Russell Pulley) 2) Summary of Golf Course Operations 3�d Quarter and discussion (Russell Pulley) 3) Clubhouse Project update (Russell Pulley) 4) Open hole # 7 on Bluebonnet to carts (Robert Blalock) 5) Benches (Robert Blalock) 6) Address low water areas on holes#3, #4, #5 Bluebonnet and drainage (Russell Pulley) 7) Phone Etiquette staff (Robert Blalock) 8) Marking of road entering parking lot -lane separation- (Gary Davis) 9) Instructional program (Jr. Golf Academy, PGA Jr. League. Get Golf Ready) (Robert Singletary) 10) Golf Course maintenance report (Merlin Tielkemeier) Consideration of minutes Consider approval of the minutes of the January 16, 2020 meeting and take any necessary action. Adiournment If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Golf Course, Russell Pulley, at 817-410-3380 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Golf Course Advisory Board Agenda was prepared and posted on this the 13th DAY of July, 2020 AT 5:00 P.M. Russell Pulley, Director of Golf Golf Board �'C.c�a,'�s�- /'.�-`�� STAVE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Golf Course Advisory Board of the City of Grapevine, Texas met in regular session on this 16th day of July 2020L at 5:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: Gary Davis Louis Capone Bryan Humphreys Tom Kormondy Robert Blalock Jonathan Wall Ronnie Hatley Torn Cherry Deborah Gore Member Member Member (absent) Member Member Member Member Member Member Constituting a quorum, with the following members of the City Staff - Russell Pulley Paul Slechta Robert Singletary Merlin Tielkemeier Director of Golf City Council Member Head Golf Professional Superintendent CALL TO ORDER Gary Davis called the meeting to order at 5:01 p.m. CITIZEN COMMENTS There were no citizen comments. ITEM 1 Oath of Office for Rea ointment of Golf AdvisorV Board members Russell PuIle Russell gave the oath of office to the reappointed golf advisory Board members: Lou Capone, Deborah Gore, Torn Cherry, Tom Kormondy, and Robert Blalock. ITEM 2- Summary of Golf Course Operations 3rd Otr. and discussion(Russell Pulley) Russell explained the COV1D 19 Safety measures that have been put in place for the safety of all patrons and staff. Russell explained that the golf course closed on March 13, 2020 and reopened on April 28, 2020 for a total of 46 days. Being closed for 46 days obviously had an impact on rounds and revenue. April alone is typically a $340K month and a 6500 + round month. Some of the challenges have been: The water shed from the Flower Mound project by #4 Bluebonnet, golfers not wanting to double up on golf carts but rather still riding a single riders for convenience and not COVIDI9. ITEM 3 — Clubhouse Project u date Russell Pulle Russell reported that dirt work for the slab was complete and the installation of plumbing and electrical had begun. This would continue through the end of July. Renderings of the new clubhouse both front and rear views would be coming soon and would be displayed in the current clubhouse foyer for all to see. The middle to the end of March 2021 is still a good timeline for completion. ITEM 4 —Open Hole #7 Bluebonnet to carts Robert Blalock Robert Blalock brought up the question of allowing carts onto the fairway of hole #7 Bluebonnet. Robert said he was aware of the steep slope but that allowing carts would help speed up play. Robert brought up that there were slopes on holes 5 & 6 also. Russell and Merlin explained that because the slope on that hole was more severe, safety was the primary concern. Also because of the narrowness of the fairway, carts would be more concentrated causing more compaction and ITEM 5 — Benches obert Blalock Russell explained that the master plan was to match the benches that are located with the City parks. Because of budgetary costs ($1000 + ea.) a temporary solution of temporary benches would be considered until the funds were available. ITEM 6- Address Low water areas on holes 334,5 Bluebonnet and drains ze Russell Pulle Russell reported that the Engineers for both the City and the Town of Flower Mound and the developer have been working on a solution to the problem. One plan that involved dredging from the Golf Course side of the bridge by#4 tee Bluebonnet through the trees to #5 tee Bluebonnet as a solution was denied by the COE. ITEM 7- Phone Eti n Ate staff(Robert Blalock Robert reported that some of his experiences calling in to the Golf shop, the staff has been short and not very helpful. Robert said that he has heard this from others as well. Bob was very complimentary on what a good job the staff has done in changing the environment of the golf staff and just does not want to see it regress. Russell explained that even though everyone should be aware of their tone and attitude when dealing with customers, it c straining at times dealing with some of the questions that get asked multiple times in many an get very stressful and occasions. Russell thanked Bob for bringing this to his attention so that it might be addressed. ITEM $- Markin of Rand entrin arkinlot-lane se aration (Gary Davis Gary Davis suggested that marking the road leading into the course for lane separation and signage for speed control might be a good idea due to all the extra cart traffic in the parking lot Russell said that he would contact the street department and see what might be done. ITEM 9- Instructional Program Update Jr. Aeadem PGA Jr. League. Get Golf Read yl (Robert Singletary) Robert reported that due to COVID 19, Junior league has been suspended. It is possible it could start up again in the fall. The JR academy and the Get Golf Ready Programs, as well as individual instruction, have continued to trend to more normal numbers since the COVID 19 shutdown. ITEM 10- Golf Course Maintenance Re ort Merlin Tielkemeier Merlin reported that while we were closed, areification that would normally be done in August was done in March. Doing it in March did pose the issue of cooler temperatures, which caused the greens to take a little longer to heal. Merlin reported that the greens currently in great shape. The irrigation upgrade has helped with irrigation control and the course has been getting many compliments. CONCIDERATION of MINUTES Consideration to approve the minutes from the January 16, 2020 meeting were approved by a motion by Tom Kormondy with a second from Tom Cherry. ADJOURNMENT Deborah Gore asked for an adjournment of the meeting and a second was made by Robert Blalock. All were in favor and no one opposed. APPROVED: 2 ATTEST• Russell Pulley Director of Golf 4ary!D - Chairman