HomeMy WebLinkAboutRES 1999-018 , ,� RESOLUTION NO. 99-18
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A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAPEVINE, TEXAS, AMENDING
RESOLUl10N R 6Fr7 AND ESTABLISHING A
CONVEMION & VISITORS BUREAU FESTIVAL
OPERATING ACCOUNT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine, Texas, has determined that
it would be for the benefit of the City's Festivals to amend the City's policy with regard to
signing checks on the various bank accounts as established in Resolution R66-7; and
WHEREAS, the City Council desires to establish a Convention & Visitors Bureau
Festival Operating Banking Account to facilitate the coordination and operation of the City-
sponsored Festivals; and
WHEREAS, the City Council has found and determined that each check on each
of the various bank accounts of said city should be signed by two city officials.
NOW, THEREFORE, be it resolved by the City Council of the City of Grapevine,
Texas:
Section 1. That each check written on a bank account of the City, except as
otherwise provided herein, shall be signed by two officials of the City, one elective, which
shall be either the Mayor or Mayor Pro Tem, and one appointive official, which shall be the
City Manager or City Secretary.
Section 2. That a new and separate City bank account, to be called the
Convention &Visitors Bureau Festival Operations Account, shall be established at the City
Depository. Each check written on the Convention &Visitors Bureau Festival Operations
Account shall be signed by two of the following persons: the Convention &Visitors Bureau
Director, or the Convention &Visitors Bureau Budget and Bureau Administration Manager,
and a member of the Convention & Visitors Bureau Board of Directors. Those persons
with the authority to sign checks written on the Convention & Visitors Bureau Festival
Operations Account shall be responsible for the appropriate maintenance of records and
ledgers regarding the account's activity. Furthermore, no check shall be authorized to be
signed on the Convention & Visitors Bureau Festival Operations Account without the
appropriate authority and documentation which includes the following: any invoice or
receipt for goods or services must be signed and approved by either the Convention &
Visitors Bureau Director, the Convention & Visitors Bureau Budget and Bureau
�"" Administration Manager, or the Convention & Visitors Bureau Director of Marketing
provided such signer shall be different from either of the signers on the check; a fully
"""� approved and executed contract where applicable; and a completed IRS form W-9 for tax
identificatian purposes.
Section 3. That a copy of this resolution be forwarded to all banks and financial
institutions where Cit}r funds are on deposit so that their records can be apprapriately
marked.
Section 4. That this resolution shall take effect from and after the date af its
passage.
PASSED AND APPR4VED BY THE C1TY G(JUNCIL 4F THE CITY OF
GRAPEVINE, TEXAS on this the 20th day of April, 1999.
APPROVED:
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William D. Tate
Mayor
ATTEST:
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L� da Hcaff
City Secretary
APPROVED AS TO FORM:
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John F. �oyle, Jr. �
City Attarney
�°"� RES. NO. 99-18 2