HomeMy WebLinkAboutRES 1998-016 �y;� RESOLUTION NO. 98-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
� GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING STAFF
TO PROCEED WITH THE EXECUTION OF THE GRAPEVINE
TOWNSHIP REVITALIZATION GRANT PROGRAM FOR THE
PRESERVATION, RESTORATION, REHABILITATION AND
RECONSTRUCTION OF HISTORIC HOMES WITHIN THE
BOUNDARIES OF THE ORIGINAL TOWNSHIP; PROVIDING FOR
AN APPLICATION PROCESS FOR AWARDING GRANTS;
AUTHORIZING THE CITY MANAGER OR HIS DESIGNATED
REPRESENTATIVE TO ACT AS THE CITY'S AUTHORIZED
REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE
GRANT; AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine, Texas has identified the
need to revitalize and preserve the existing historic homes within the boundaries of the
Original Town of Grapevine; and
WHEREAS, the City Council has created the Grapevine Township Revitalization
,,; _� Project, Inc., a non-profit corporation exempt from taxation under Section 501(c)(3) of
the Internal Revenue Code, to assist in revitalizing and preserving the existing historic
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homes within the boundaries of the original town of Grapevine; and
WHEREAS, the City Council has concluded that the creation of a grant program
will further assist in revitalizing and preserving the existing historic homes within the
boundaries of the Original Town of Grapevine; and
WHEREAS, the Grapevine Township Revitalization Project will revitalize and
preserve the historic homes in accordance with the Secretary of the Interior's Standards
for the Treatment of Historic Properties.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the preamble of this resolution are true and
correct and are hereby incorporated into the body of this resolution as if copied in their
entirety.
Section 2. That the following attached documents are hereby approved:
A. Guidelines—Township Revitalization Grant Program (Exhibit "A").
B. Application (Exhibit "B").
C. Preservation Agreement (Exhibit "C").
_ Section 3. That the City Manager, or his designee, is authorized and directed to
act in all matters in connection with this grant.
"�`� Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 23rd day of March , 1998.
APPROVED:
William D. Tate
Mayor
ATTEST:
�
�J �GL�t--..
o i Brown
`°_ = sistant City Secretary
APPROVED AS TO FORM:
John F. Boyle, Jr. ,
City Attorney
RES. NO. 98-�6 2
��tMIBI�',.�,�, T4 - �
GUIDELINES . ��� �
6 TOWNSHIP REVITALIZATION GRANT PROGRAM
°� 1. Purpose of the Grant Funds.
The goals of the Grapevine Township Revitalization Grant Program are to presee the cultural heritage
of the original township of the City of Grapevine through the preservation,restoration,rehabilitation
and/or reconstruction of historic homes in the original township.
2. Application Dates.
Applicants must complete a grant application form and meet the following deadlines:
Spring Grants App(ication Deadline March 1
Fall Grants Application Deadline October 1
Notification dates for grant awards are:
Spring Grants Notification May 1
Fall Grants Notification December 1
Recommendations for grants will be presented to the Grapevine Township Revitalization Advisory
Board for approval in April and November of each year.
3. General Criteria.
Grant funding is available only for:
* Owner-occupant residential uses and
* limited to(as defined by the Secretary of the Interior's Standards for the Treatment of Historrc
Properties-see attached)exterior preservation,restoration,rehabilitation and/or reconstruction of
historic homes in existing historic districts or historic homes determined eligible for Landmark
" " designation by the Grapevine Historic Preservation Commission within the boundaries of the
original township(refer to attached map for boundary locations).
�`` � Grant funding is NOT available for purchase or rental of tools,machinery,equipment or Owner's time
spent on work.
Each appiication wil(be evaluated on its merits as a viable project and on how it relates to the
Township's goals. Applicants must describe the project and include drawings,specifications,
photographs(historic,where available),budgets and schedule.
Grant recipients agree to sign a Preservation Agreement and to designate their property a Historic
Landmark in accordance with the City of Grapevine's Comprehensive Zoning Ordinance, Section 39.
Refer to attached example.
4. Funds
Grant funds must be used within 12 months from the date of notification,or the grant becomes void.
The maximum grant to be awarded to one property within any one calendar year is$5,000.
Grant funding is handled on a reimbursement and matching(one to one)basis. Previously(within 2
years)completed exterior work will be allowed to count as a match if the work complies with the
Secretary of the Interior's Standards jor the Treatment of Historic Properties. The owner's own work
("sweat equity")into this project grant request will not count towards the required match.
The Grapevine Township Revitalization Program reserves the right to observe and monitor the project
prior to payment and/or to make payment directly to a Contractor(where payment is not on
reimbursement basis).
-= Ninety percent(90%)payment of the grant will be disbursed only when:
* there is evidence that the project is completed,such as receipts for work completed(including
;�Q,ms *
copies of paid receipts)are received and
the work passes inspection by the City of Grapevine Building Inspections Department(where
required)and
Ten percent(10%)payment of the grant will be disbursed only when:
`�'� * after the property is officially designated historic landmazk status by the City of Grapevine and
* after non-conforming work is modified where required by the Grapevine Historic Preservation
_ Commission and/or the City of Grapevine Buildings Inspections Department(for achieving final
inspection).
Payment may be withheld if the work fails to meet the Secretary of the Interior's Standards for the
Treatment ojHistoric Properties.
5. Repayment.
Grant recipients must repay all the funds if any of the following circumstances occurs within three(3)
years of completion of the project:
* The building is not maintained to City of Grapevine Building Code.
* Historic Landmark designation is removed.
* Properiy is conveyed to another within three(3)years of completed work.
* Property changes from Owner occupied residential use to another.
* Owner performs or arranges for other work(not under this Agreement)materially detracting from
the historic character or fabric of the exterior of the house.
6. Conditions of Assistance.
The Applicant shall agree to formally initiate and designate their property a City of Grapevine Historic
Landmark prior to reimbursement of money.
The Applicant may need to establish,to the satisfaction of the Grapevine Township Revitalization
Advisory Board,the amounts of other committed funds to be used for the project.
� � The Applicant shall comply with all permitting requirements of the City of Grapevine Code of
Ordinances and the Comprehensive Zoning Ordinance.
�=�� The Applicant must provide a budget and schedule which sets out time frames in which the work will
be accomplished.
Title: Applicant must provide proof of ownership and liens or encumbrances filed against the
property.
Notification: In cases of transfer of titie or whenever legal action is pending which may result in
foreclosure on the property,the applicant must notify the Grapevine Township Revitalization
Advisory Board.
Changes in Use: If use of the property changes in use from that existing or proposed at the time of
funding,the applicant must notify the Grapevine Township Revitalization Advisory Board.
7. Miscellaneous.
Those who have projects published agree to acknowledge the support of the City of Grapevine and the
Grapevine Township Revitalization Project,Inc. It is also understood that the Grapevine Township
Revitalization Program may seek public recognition for its contribution to any grants funded project.
Applications are available from Hugo A. Gardea,Grapevine Township Revitalization Program,Inc., 1
Liberty Park Plaza,Grapevine,Texas 76051. TELEPHONE:410-3197; FAX:410-3038. All materials
submitted become the property of the City of Grapevine.
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APPLICATION
a-� TOWNSHIP REVITALIZATION GRANT PROGRAM
��
**�*�*�***�**����**��******�***�*�*�*���*��*s��****�?-�
Date:
Sponsoring applicandentity:
Legal Owner of Property(if different from above):
Address: Zip:
Telephone(s):
��**�*����*����**��*���*��*�e**�*���*�**��*���*****��
Project Name:
Project Address: Z�P�
Date building was built:
Please check,if located in one of the below:
Original Town Residential HD Grapevine Commercial HD
College Street HD Other
Brief Description of the Project: Applicant must summarize the proposed project in this space. (If desired,
applicant may also attach an additional sheet more fully explaining the reason for the grant request or if
.� . available,drawings indicating the scope of work).
Description of Project Expenses Your Share Township Share
TOTAL $ $
Anticipated Project Start Date:
Anticipated Project Completion Date:
x Is this a phase of a larger project(s)? Please explain:
�....�
EXHIBIT� TO � �� k��,�.
Page pf
Have you entered into any contracts relative to this project? Please list:
��
Have you,within the last two(2)years,completed or arranged to have completed,any previous exterior
work relative to this residence? If so,please explain and list the costs of the work completed.
�**�***�*�*�**���**�������**�*�*���*****�*�***��*���
Is your properiy mortgaged? Yes No
If yes,provide information on mortgage holder.
Do liens exist on the property? Yes No
If yes,describe the liens and amounts.
���Z�*�*��*�������**�*�*�***��*�*�***�*�***�*�Z**��**�
Required Information/Attachments:
1. Historic Documentation: Historic photographs(where available)or other documentation
(especially those showing the elevations of the building where the restoration,alterations,changes
and/or improvements are planned). Please identify source and approximate date of
documentation.
2. Certificate of Appropriateness: Proof of approval for building alterations,if reyuired.
3. Project Budget: Applicant must include a budget,specifying the major components of the
restoration/preservation project with associated costs. It is preferred that the Applicant provide
three competitive bids,valid for 120 days.
4. Proof of Ownership: Copy of deed. If application is submitted by someone other than Owner,
please submit documentation establishing permission to work on property.
5. Insurance: Proof of casualty,fire and federal flood insurance,if applicable.
6. Plans and specifications(if available)of proposed work.
Return this application to: Grapevine Township Revitalization Project,Inc.
1 Liberty Park Plaza
Grapevine,Texas 76051
I certify that all information contained in this application and all information furnished in support of this
application is given for the purpose of obtaining fmancial assistance in the form of a grant and is true and
t complete to the best of my knowledge and belief.
�rt,:��
Applicant Signature Date
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EXMIqi�'_: Yb . � . . _,...�..._„
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��� Preservation Agreement
Township Revitalization Grant Program
�� Whereas this Preservation Agreement(Agreement)is entered into between the Grapevine Township Revitalization
Project, Inc.(Township)and (Owner);and
Wlicreas the Owner will use funds made available through the Township Revitalization Grant Program(Program)
for exterior preservation,restoration,rehabilitation and/or reconstruction(Work)of the historic House,
which is owned and occupied by the Owner;and
Whereas the purpose of this agreement is to set forth the responsibilities of the Township and the Owner in the
payment,construction and reporting of the Work;and
Whereas the Owner has made application under the Program for financial assistance for Work to the
House,which is located at an officially designated landmark
or property eligible for designation as landmark in the City of Grapevine;and
Whereas such application was recommended for$ by the Township Advisory Board on
. 1998;and
Whereas the Owner will commence work on ,now therefore,
Be it agreed by the Township and the Owner as follows:
, Term
The term of this Agreement shall commence on the latest date of execution shown hereon and shall terminate three
�� , (3)years following the date of completion of the Work.
Amount and Sco�e
The Township shall pay to the Owner$ for the Work which shali consist of:
. Any increase or decrease in the construction costs, including cost increases,change
orders,and overruns shall be determined and assumed by the Owner. Payment to the Owner shall be made as
follows: first payment(90%)after the Work is completed(and copies of paid receipts are received);second payment
(10%)after the Work passes finai inspection by the City of Grapevine Buildings Inspections Deparrinent(where
required)and after the property is officially designated historic landmark status by the City of Grapevine.
Maintenance of Zonin�
The Owner shall maintain the historic landmark status of the House.
Maintenance of Title
The Owner shall maintain and preserve title and possession to the House during term of this
agreement.
Repavment
The Owner shall promptly repay all amounts paid by the Township in the event that during the term of this
` agreement:
l. The residence is not maintained to City of Grapevine Building Code.
�,..� 2. Historic Landmark designation is removed.
3. Property is conveyed to another.
4. Property changes from Owner occupied residential use to another.
5. Owner performs or arranges for othcr work(not under this Agreement)materially detracting from the
historic character or fabric of the exterior of the house.
Exriisir� ro _���'
Page �- � of ______.
, Insurance.Liabilitv and Indemnification
The Owner is prohibited from expending funds made available through the Program to purchase any insurance
`��' regarding the Work under this Agreement. The Owner shall carry casualty,fire and federal flood insurance(if
applicable).
The Owner acknowledges that he/she has read the guidelines for the grant program included with the
application and agree to all of the terms and conditions contained in the guidelines and further agrees that any
contractors hired for this project will hold contractors licenses for the City of Grapevine.
The Owner acknowledges that the Township is merely granting funds in connection with the work or project,
and that neither the Township,the Grapevine Historic Preservation Commission or the City of Grapevine is or
will be responsible for satisfactory performance of the work,or payment for the same beyond the grant by the
Township. The Owner also acknowledges that he/she is solely responsible for selecting any contractors hired in
connection with the project and in requiring satisfactory performance by such contractor.
The Owner agrees to indemnify and hold harmless the Township,the Historic Preservation Commission and the
City of Grapevine, its agents,servants,employees,and officers against losses,costs,damages,expenses and
liabilities of any nature directly or indirectly resulting from or arising out of or relating to the Township's
acceptance,consideration,approval or disapproval of this agreement and the issuance or non-issuance of a
grant.
Notice
The Owner shall provide the Townsliip with at teast two(2)weeks notice of any intended transfer of title,any
encumbrance on title or pending legal action which may result in foreclosure of property. Notice or
� correspondence shall be sent to:
Grapevine Township Revitalization Project, Inc.
��,,.�
One Liberty Park Plaza
Grapevine,Texas 76051
Acknowledgement
The Owner shall,at Township's expense,allow for installation of a durable sign visible to the passing public
that identifies the house and acknowledges that assistance has been provided through the Township and City of
Grapevine.
Assignment
The terms of this agreement shali be binding on the Owner's successors and assigns and shall run with the
property for the term of the agreement.
Executed this day of , 1998.
Roger Nelson, President Property Owner
Grapevine Township Revitalization Project, fnc. House
Approved as to Form:
��:..,.�
John F. Boyle
City Attorney