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Home My WebLink About2020-08-04 Regular Meeting * CITY OF GRAPEVINE, TEXAS GEAR 'VINE, REGULAR CITY COUNCIL MEETING AGENDA T E, x e s TUESDAY, AUGUST 4, 2020 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council will conduct the meeting scheduled at 7:30 pm on August 4, 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). The Mayor and Members of City Council may attend this meeting in person. There will be no public access to the location described above. The meeting will be livestreamed on the City's website at www.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.grapevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 544 494 532 #. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, August 3, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 pm on Tuesday, August 4. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. 6:45 p.m. Dinner - City Council Conference Room 7:15 p.m. Call to Order of City Council Meeting - City Council Chambers 7:15 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:15 p.m. - City Council Chambers EXECUTIVE SESSION: 1 . City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Sharron Rogers CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 4. Consider Resolution No. 2020-013 accepting the Certified Tax Rolls having a total appraised value of $15,359,590,492, less exemptions of $5,948,578,415 for a net taxable value of $9,411 ,012,077 and take any necessary action. 5. Consider Resolution No. 2020-014 authorizing Texas Coalition for Affordable Power Professional Services Agreement and Gexa Energy's Commercial Electric Service Agreement to provide the City with electric power beginning in 2023 and take any necessary action. City Council August 4, 2020 Page 2 6. Consider a contract for the Risk and Resilience Assessment and to update of the Emergency Response Plan with Gresham Smith, Inc. and Ordinance No. 2020- 034 to appropriate funds. Public Works Director recommends approval. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider the mid-year appointment of Traci Hutton as a regular member to the Planning and Zoning Commission. Council Member Chris Coy recommends approval. 8. Consider the renewal of annual contracts for tree maintenance services with Arbor Masters Tree Service as the primary vendor and Smith Lawn and Tree as the secondary vendor. Parks and Recreation Director recommends approval. 9. City Council to consider approval for the purchase of micro-surfacing services from Intermountain Slurry Seal, Inc. Public Works Director recommends approval. 10. Consider the minutes of the July 21 , 2020 Regular City Council meeting and the July 28, 2020 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 , 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on July 31 , 2020 by 5:00 p.m. �RaPEy vi im Tara Brooks, TRMC, CRM wti i City Secretary This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council August 4, 2020 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of August, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Item 1. Executive Session An Executive Session was not held. City Manager Assistant City Manager Assistant City Attorney City Secretary REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Sharron Rogers delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Beginning at 5:00 p.m. on August 3, 2020, citizens were able to submit a citizen appearance request form through the City's website. No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone to speak. There was no one on the phone who wished to speak. ►IMEWTA ��91►1 Y•� Item 4. Consider Resolution No. 2020-013 accepting the Certified Tax Rolls having a total appraised value of $15,359,590,492, less exemptions of $5,948,578,415 for a net taxable value of $9,411.012.077 and take anv necessary action. Chief Financial Officer Greg Jordan presented this item and answered questions from Council. Motion was made to approve Resolution No. 2020-013 accepting the Certified Tax Rolls having a total appraised value of $15,359,590,492, less exemptions of $5,948,578,415 for a net taxable value of $9,411,012,077. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2020-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR TAX YEAR 2020 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 5. Consider Resolution No. 2020-014 authorizing Texas Coalition for Affordable Power Professional Services Agreement and Gexa Energy's Commercial Electric Service Agreement to provide the City with electric power beginning in 2023 and take any necessary action. Public Works Director Bryan Beck presented this item and answered questions from Council. The Texas Coalition for Affordable Power recommends procuring energy on a month-to-month basis to save costs on energy purchases. Motion was made to approve Resolution No. 2020-014 authorizing the Texas Coalition for Affordable Power Professional Services Agreement and Gexa Energy's Commercial Electric Service Agreement. Motion: O'Dell Second: Coy City Council August 4, 2020 Page 2 Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2020-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING THE TEXAS COALITION FOR AFFORDABLE POWER, INC. PROFESSIONAL SERVICES AGREEMENT AND GEXA ENERGY'S COMMERCIAL ELECTRIC SERVICE AGREEMENT FOR POWER TO BE PROVIDED ON AND AFTER JANUARY 1, 2023; AND PROVIDING AN EFFECTIVE DATE Item 6. Consider a contract for the Risk and Resilience Assessment and to update of the Emergency Response Plan with Gresham Smith, Inc. and Ordinance No. 2020-034 to appropriate funds. Manager of Engineering John Robertson presented this item and answered questions from Council. The American Water Infrastructure Act of 2018 requires that all drinking water systems serving more than 3,300 people develop a Risk and Resilience Assessment of their water system and an Emergency Response plan by June 30, 2021. Motion was made to approve the contract for the Risk and Resilience Assessment and to update the Emergency Response Plan. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-034 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $400,000.00 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove an item from the consent agenda. City Council August 4, 2020 Page 3 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider the mid -year appointment of Traci Hutton as a regular member to the Planning and Zoning Commission. Council Member Chris Coy recommended appointing Traci Hutton as a regular member to the Planning and Zoning Commission to fill a vacancy on the Commission. Ms. Hutton currently serves as an alternate member. This term will expire in 2021. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the renewal of annual contracts for tree maintenance services with Arbor Masters Tree Service as the primary vendor and Smith Lawn and Tree as the secondary vendor. Parks and Recreation Director Kevin Mitchell recommended approval of the renewal of the annual contracts for tree maintenance services for an estimated amount of $400,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. City Council to consider approval for the purchase of micro -surfacing services from Intermountain Slurry Seal, Inc. Public Works Director Beck recommended approval of the purchase of micro -surfacing services for Main Street, Camelot Drive, Warwick Way, Newcastle Drive, Sheffield Drive, Manchester Lane, Kelsey Court and Roberts Road for an amount not exceed $165,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council August 4, 2020 Page 4 Item 10. Consider the minutes of the July 21, 2020 Regular City Council meeting and the July 28, 2020 Special City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:41 p.m. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th day of August, 2020. APPROVED: William D. Tate Mayor ATTEST: GRAt 0Al Q i Tara Brooks rn City Secretary `� `� •' �' City Council August 4, 2020 Page 5