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HomeMy WebLinkAbout2001-02-06 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, FEBRUARY 6, 2001 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:45 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport, under Section 551. 071, Texas Government Code. B. Real property relative to property acquisition on Peach Street under Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to pending or contemplated litigation, real property and conference with employees under Sections 551.071, 551.072 and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF FEBRUARY, 2001 AT 5:00 P.M. Lind. Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 6th day of February, 2001 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport; (B) real property relative to property acquisition on Peach Street and (C) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.071, 551.072 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) private consultation with City Attorney to discuss legal ramification of ad valorem tax structure relative to publicly owned property, Dallas/Fort Worth International Airport and (B) real property relative to property acquisition on Peach Street under Sections 551.071 and 551.072, Texas Government Code. 02/06/01 NOTE: Item (C) conference with City Manager and Staff to receive information relative to economic development prospects was not discussed. NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. ADJOURNMENT Mayor Pro Tem Ware, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of February, 2001. APPROVED: Jam- ! William D. Tate Mayor ATTEST: Lind- Huff fir City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, FEBRUARY 6, 2001 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Clydene Johnson CITIZEN COMMENTS NEW BUSINESS 1. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 8 Courts and Criminal Procedure relative to the appointment of a Municipal Judge for Grapevine Municipal Court of Record No. 1 pursuant to the Uniform Municipal Courts of Record Act and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 2. Consider a resolution calling the 2001 City Officer Election for Saturday, May 5, 2001, for City Council Place 3 and Place 4, designating the polling place, election judge, and, if necessary, a run-off election. City Secretary recommends approval. 3. Consider renewal of a contract with System Safety International to provide safety consulting services for the operations divisions of Public Works, Parks Maintenance and Golf Maintenance and authorizing the City Manager as signatory. Administrative Services Director recommends approval. 4. Consider a one-year extension for Conditional Use Permit CU99-77 approved by Ordinance No. 2000-07 for DFW Honda granting a conditional use permit for a motorcycle dealership with sales and service of new and used power generators, lawn equipment, scooters, ATV's and motorcycles on property located at 2350 William D. Tate Avenue. Development Services Director recommends approval. 5. Consider award of an engineering design services contract for the Bear Creek Trail to Half& Associates Inc. Parks & Recreation Director recommends approval. 6. Consider an amendment to the Water Supply Agreement with Grapevine Golf Limited, L. P. and authorization for Staff to execute said Agreement. Public Works Director recommends approval. 7. Consider approval of a developer's contract with the Herman Smith Company, the Estate of A. C. Stone and the 157 Joint Venture for construction of Stone Myers Parkway and Prospect Parkway, authorization for the City's participation in the cost of the roadway project and authorization for Staff to execute said developer's contract. Public Works Director recommends approval. 8. Consider award of a construction contract for Stone Myers Parkway and Prospect Parkway to JRJ Paving, Inc. and authorization for Staff to execute said contract. Public Works Director recommends approval. 9. Consider award of Bid 76-2001 Replacement of Motor Control Center Electrical Panel at the Water Treatment Plant to the lowest and best bidders meeting specifications, Krause Design, Inc. Staff recommends approval. 10. Consider a resolution authorizing the Mayor to execute an interlocal agreement with the City of Haltom City, Texas to allow Haltom City to purchase a Caterpillar Rubber Tire Front End Loader, Model 924-GZ from a bid established by the City of Grapevine. Staff recommends approval. 11. Consider award of Bid 73-2001 Horticultural Chemicals Annual Contract to the lowest and best bidders meeting specifications: Estes Inc.; BWI; United Horticultural; Turf Industries; Lesco Inc. and Justin Seed. Staff recommends approval. 12. Consider renewal of Bid 35-1999 Material Hauling Services Annual Contract to David Cornish Company. Staff recommends approval. 13. Consider a resolution authorizing the sole source purchase of 10 mobile radios for the Fire Department from Motorola, Inc. Staff recommends approval. 14. Consider renewal of Bid 38-1999 Sand and Gravel Annual Contract to the lowest and best bidders meeting specifications for the Street, Utility, Parks and Golf Departments. Staff recommends approval. 15. Consider the minutes of the January 16 and 23, 2001 City Council meetings as published. City Secretary recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 2ND DAY OF FEBRUARY, 2001 AT 5:00 P.M. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of February, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with Council Member Clydene Johnson absent, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager Matthew Boyle Assistant City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:59p.m. INVOCATION Mayor Pro Tem Ware delivered the Invocation. ITEM 1. ORDINANCE, AMEND CHAPTER 8 COURTS AND CRIMINAL PROCEDURE, APPOINT MUNICIPAL JUDGE Assistant City Attorney Matthew Boyle advised that the Grapevine Municipal Court of Record was created by the Texas Legislature in 1991. In 1999, the Texas Legislature repealed the special legislation to require the Municipal Court Judge be appointed by the City Council by ordinance upon completion of the term for which the current Municipal Court Judge was elected. Under the new law, the City Council must by ordinance appoint the Municipal Judge and must provide for the term of office to be either two or four years. City Manager Nelson stated it was Staffs recommendation that Judge David Florence, who has served the City as Municipal Judge since April 1980, be appointed to a four year term 02/06/01 effective May 5, 2001. WOW Following brief discussion, Mayor Pro Tern Ware, seconded by Council Member Spencer, offered a motion to approve the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ORDINANCE NO. 2001-09 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 8 COURTS AND CRIMINAL PROCEDURE RELATIVE TO MUNICIPAL JUDGE; AUTHORIZING THE APPOINTMENT AND APPOINTING THE MUNICIPAL JUDGE FOR GRAPEVINE MUNICIPAL COURT OF RECORD NO. 1; ESTABLISHING THE TERM OF THE MUNICIPAL JUDGE; PROVIDING FOR THE APPOINTMENT OF ALTERNATE JUDGES; ESTABLISHING THE JUDGE'S COMPENSATION; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Nelson removed Item 7 Developer's Contract, Herman Smith Company, Estate of A. C. Stone and 157 Joint Venture, Construction of Stone Myers Parkway/Prospect Parkway and Item 8 Construction Contract, Stone Myers Parkway and Prospect Parkway, JRJ Paving, Inc. Item 2. Resolution, Calling 2001 City Officer Election City Secretary recommended approval of a resolution calling the 2001 City Officer Election for Saturday, May 5, 2001, for City Council Place 3 and Place 4, designating the polling place, election judge, and, if necessary, a run-off election for June 2, 2001. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: IMMO 2 02/06/01 Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2001-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE 2001 CITY OFFICER ELECTION TO BE HELD ON MAY 5, 2001; DETERMINING THE POLLING PLACE; APPOINTING AN ELECTION JUDGE; PROVIDING SPECIFIC INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 3. Renew Contract, System Safety International Administrative Services Director recommended approval of the renewal of the contract with System Safety International in the amount of $28,850.00 to provide safety consulting services for the operations divisions of Public Works, Parks Maintenance and Golf Maintenance and authorizing the City Manager as signatory. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 4. One-Year Extension, Conditional Use permit CU99-77 DFW Honda Development Services Director recommended approval of a one-year extension for Conditional Use Permit CU99-77 approved by Ordinance No. 2000-07 for DFW Honda granting a conditional use permit for a motorcycle dealership with sales and service of new and used power generators, lawn equipment, scooters, ATV's and motorcycles on property located at 2350 William D. Tate Avenue. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson 3 02/06/01 Item 5. Award Engineering Design Services Contract, Bear Creek Trail, Half & Associates, Inc. Parks & Recreation Director recommended award of an engineering design services contract for the Bear Creek Trail to Half& Associates Inc. in the amount of$190,000.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 6. Amend Water Supply Agreement with Grapevine Golf Limited, L. P. Public Works Director recommended approval of Amendment No. 1 to the Water Supply Agreement with Grapevine Golf Limited, L. P. for the supply of irrigation water to the Cowboys Golf Course and authorization for Staff to execute said Agreement. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 7. Developer's Contract, Herman Smith Company, Estate of A. C. Stone and 157 Joint Venture, Construction of Stone Myers Parkway/Prospect Parkway This item was not discussed as City Manager Nelson removed this item from the agenda to be resubmitted at a later date. Item 8. Construction Contract, Stone Myers Parkway and Prospect Parkway, JRJ Paving, Inc, This item was not discussed as City Manager Nelson removed this item from the agenda to be resubmitted at a later date. Item 9. Award Bid 76-2001 Replacement of Motor Control Center Electrical Panel Water Treatment Plant Staff recommended approval of the award of Bid 76-2001 Replacement of Motor Control Center Electrical Panel at the Water Treatment Plant to the lowest and best bidder meeting specifications, Krause Design, Inc., in the amount of$93,364.00. 4 02/06/01 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 10. Resolution, Authorizing interlocal Agreement with the City of Haltom City Staff recommended approval of a resolution authorizing the Mayor to execute an interlocal agreement with the City of Haltom City, Texas to allow Haltom City to purchase a Caterpillar Rubber Tire Front End Loader, Model 924-GZ from a bid established by the City of Grapevine. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2001-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITY OF HALTOM CITY, TEXAS FOR THE PURPOSE OF A COOPERATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 11. Award Bid 73-2001 Annual Contract for Horticultural Chemicals Staff recommended approval of the award of Bid 73-2001 Horticultural Chemicals Annual Contract to the lowest and best bidders meeting specifications: Estes Inc.; BWI; United Horticultural; Turf Industries; Lesco Inc. and Justin Seed. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 12. Renew Bid 35-1999 Material Hauling Services Annual Contract Staff recommended approval of the renewal of Bid 35-1999 Material Hauling Services 5 02/06/01 Annual Contract to David Cornish Company. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson Item 13. Resolution, Authorize Sole Source Purchase, Mobile Radios Staff recommended approval of a resolution authorizing the sole source purchase of 10 mobile radios for the Fire Department from Motorola, Inc. in the amount of$32,744.40. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson RESOLUTION NO. 2001-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF MOBILE RADIOS THAT ARE AVAILABLE FROM ONLY ONE SOURCE; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 14. Renew Bid 38-1999 Sand and Gravel Annual Contract Staff recommended approval of the renewal of Bid 38-1999 Sand and Gravel Annual Contract to the lowest and best bidders meeting specifications for the Street, Utility, Parks and Golf Departments. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson 6 02/06/01 Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the January 16 and 23, 2001 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:03 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart & Freed Nays: None Absent: Johnson PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of February, 2001. APPROVED: William D. Tate Mayor ATTEST: Lind„ Huff City Secretary 7