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HomeMy WebLinkAbout2000-07-31 Special Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP MONDAY, JULY 31, 2000 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 7:00 P.M. CALL TO ORDER 1. Discuss alternative concepts for the Church Street Reconstruction and Widening Project. 2. Discuss proposed FY2001 budget. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JULY, 2000 AT 5:00 P.M. ERa'ILreA Lind. Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 31st day of July, 2000 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the workshop to order at 7:03 p.m. ITEM 1. DISCUSS CHURCH STREET RECONSTRUCTION AND WIDENING ALTERNATIVES Public Works Director Jerry Hodge and Mr. Kevin Sheppard, HDR Engineering, presented alternative roadway proposals of a rural section with flush curb cuts and an urban section with upright stone curbs for the reconstruction of Church Street between Hudgins and Wall Street. It was noted the project was approved in the 1998 bond election. Following discussion relative to the two proposals, construction, adjacent property impacts, right-of-way needs and pedestrian access, it was the general consensus of the Council to have a sidewalk on the west side of the roadway between the Senior Activities Center and Wall Street and that the east side of Church Street would maintain a rural section with improved roadside ditches There was no action taken by the City Council. 07/31/00 ITEM 2. DISCUSS PROPOSED FISCAL YEAR 2001 BUDGET City Manager Nelson reviewed adjustments to the Fiscal Year 2000 budget and to the IL•414#0 Fiscal Year 2001 Budget as a result of the final tax rolls presented to the City by the Tarrant Appraisal District (TAD). The preliminary net taxable valuation for the community that was presented in May was $4,488,805,828.00 with $11,053,039.00 of property values under protest at that time. On July 25, the City received the official rolls from TAD and the net taxable value had fallen by $214,045,011.00 to $4,274,760,817.00. Mr. Nelson advised the value loss is offset to some extent by the minimum value of property still under protest. The property being considered by TAD has a minimum net taxable value of $71,224,316.00 that would be added back in to the total net taxable value bringing the loss in net taxable value down to $153,873,734.00. That would equate to $577,027.00 in lost ad valorem revenues. Mr. Nelson advised the proposed changes in the General Fund and the Debt Service Fund still maintain the 1/2 cent reduction in the overall tax rate for the City. There was no action taken by the City Council. ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to adjourn WOW the workshop at 7:45 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August, 2000. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING MONDAY, JULY 31, 2000 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks PRESENTATION 1. Mayor Tate to recognize Mr. Rick Stacy for donation of a grandfather clock to the Grapevine Senior Activities Center. CITIZEN COMMENTS NEW BUSINESS 2. Consider Chairman appointments to the Convention & Visitors Bureau Advisory Board and the Grapevine Heritage Foundation and take any necessary action. 3. Consider a resolution forming the Grapevine Senior Citizen Advisory Board and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider a resolution accepting the 2000 certified tax roll having a total appraised value of $5,068,316,447.00, a net taxable value of $4,274,760,817.00, plus an additional $71,224,316.00 in property value pending disposition before the Tarrant County Appraisal Review Board. Administrative Services Director recommends approval. 5. Consider authorizing the purchase of right-of-way for the Parr Road Construction Project from Dennis Mr. Sweebe. Public Works Director recommends approval. 6. Consider authorizing the City Manager to execute a lease agreement with Evergreen Alliance Golf Limited (Cowboys Golf Course) for certain property and easement and sublease addendum approval for the purpose of golf course construction and operation. Administrative Services Director recommends approval. 7. Consider award of a contract for Louvered Roof Screen Work to Herb Davis Construction, consider Change Order No. 2 to JAZ Concrete and authorization for Staff to execute said contracts for the Palace Theatre Project. Development Services Director recommends approval. 8. Consider a resolution authorizing a lease agreement between the City of Grapevine, the Grapevine-Colleyville Independent School District and Metricom, Inc. for the collocation of antennae and the installation of communications equipment at the Mustang Water Tower. Staff recommends approval. 9. Consider a resolution declaring certain property as surplus and/or salvage and authorizing the sale of these items to our sister city, Parras, Coahuila, Mexico. Staff recommends approval. 10. Consider award of Bid 59-2000 PVC Pipe, Pipe Fittings and Supplies Annual Contract to the lowest and best bidders meeting specifications, Hughes Industries and ACT Pipe and Supply. Staff recommends approval. 11. Consider the minutes of the July 18, 2000 City Council meetings as published. City Secretary recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 28TH DAY OF JULY, 2000 AT 5:00 P.M. - At / if4dA1' Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 31st day of July, 2000 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. ITEM 1. PRESENTATION, MR. RICK STACY Mayor Tate presented a plaque expressing the appreciation and gratitude of the City Council and the community to Southlake's Mayor Rick Stacy for his generosity in donating the grandfather clock to the Grapevine Senior Activities Center. ITEM 2. CHAIRMAN APPOINTMENTS Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to reappoint Mr. Don Bigbie as Chairman of the Convention & Visitors Bureau Advisory Board. The motion prevailed by the following vote: 07/31/00 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Mayor Tate reappointed Ms. Melva Stanfield as the Chairman of the Heritage Foundation Advisory Board. ITEM 3. RESOLUTION, ESTABLISHING GRAPEVINE SENIOR CITIZEN ADVISORY BOARD City Manager Nelson requested approval of a resolution establishing the Senior Citizen Advisory Board. The Board would consist of seven voting members, three of which would be ex-officio members. The ex-officio members would represent the Grapevine Housing Authority, the GRACE Board, and the Grapevine Senior Activity Center Advisory Council. Board members would serve two-year, staggered terms, with the Chairperson being appointed by the Mayor. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to adopt the resolution establishing the Grapevine Senior Citizen Advisory Board. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS PROVIDING FOR THE ESTABLISHMENT OF A SENIOR CITIZENS ADVISORY BOARD; PROVIDING FOR THE DUTIES AND RESPONSIBILITIES OF THE BOARD; PROVIDING FOR MEMBERSHIP, TERMS AND APPOINTMENTS THEREOF; PROVIDING FOR THE ELECTION OF OFFICERS AND PROVIDING AN EFFECTIVE DATE Mayor Tate appointed Council Member Johnson to serve as the Council liaison to the Senior Citizen Advisory Board. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. 2 07/31/00 Item 4. Resolution, Accept Certified Tax Roll Administrative Services Director recommended approval of a resolution accepting the 2000 certified tax roll having a total appraised value of$5,068,316,447.00, a net taxable value of$4,274,760,817.00, plus an additional $71,224,316.00 in estimated minimum property value pending disposition before the Tarrant County Appraisal Review Board. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE TAX ROLL FOR 2000 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 5. Authorize Right-of-Way Purchase, Parr Road Construction Project Public Works Director recommended approval of the purchase of 9,420 square feet of right-of-way for the Parr Road Construction Project from Dennis Mr. Sweebe in the amount of$6,925.00. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 6. Lease Agreement, Evergreen Alliance Golf Limited (Cowboys Golf Course) Administrative Services Director recommended approval of authorization for the City Manager to execute a lease agreement with Evergreen Alliance Golf Limited (Cowboys Golf Course) for certain property and an easement for the purpose of golf course construction and operation; approval of Addendum No. 1 to the Amended and Restated Sublease, previously approved by the City Council, to Grapevine Golf Club, L.P., a Texas limited partnership; authorization for the City Manager to execute said lease and addendum on behalf of the City of Grapevine; and authorization for the City Manger to take appropriate administrative action, including minor lease modifications as necessary to implement said lease and addendum to the sublease. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: 3 07/31/00 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Award Contract, Louvered Roof Screen Work, Approve Change Order No. 2, Palace Theatre Proiect Development Services Director recommended approval of the award of a contract for Louvered Roof Screen Work to Herb Davis Construction in the amount of$43,571.00 and approval of Change Order No. 2 in the amount of $3,426.00 to JAZ Concrete and authorization for Staff to execute said contracts for the Palace Theatre Project. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution, Authorize Joint Lease Agreement, Grapevine-Collevville Independent School District/Metricom/City of Grapevine, Mustang Water Tower mak Staff recommended approval of a resolution authorizing a joint lease agreement between the City of Grapevine, the Grapevine-Colleyville Independent School District and WON Metricom, Inc. for the collocation of antennae and the installation of communications equipment at the Mustang Water Tower. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-41 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS TO ENTER INTO A JOINT TOWER & GROUND LEASE AGREEMENT WITH GRAPEVINE- COLLEYVILLE INDEPENDENT SCHOOL DISTRICT AND METRICOM, INC. FOR THE COLLOCATION OF ANTENNAE AND THE INSTALLATION OF COMMUNICATIONS EQUIPMENT AS NOTED IN EXHIBIT "A" AND PROVIDE AN EFFECTIVE DATE 4 07/31/00 Item 9. Resolution, Declare Surplus Property Staff recommended approval of a resolution declaring certain property as surplus and/or salvage and authorizing the sale of these items to our sister city, Parras, Coahuila, Mexico. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 10. Award Bid 59-2000 PVC Pipe, Pipe Fittings and Supplies Annual Contract Staff recommended award of Bid 59-2000 PVC Pipe, Pipe Fittings and Supplies Annual Contract to the lowest and best bidders meeting specifications, Hughes Industries and ACT Pipe and Supply. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the July 18, 2000 City Council meetings as published. Council Member Stewart, seconded by Council Member Johnson, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:54 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of August, 2000. 5 07/31/00 APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 6