HomeMy WebLinkAboutRES 1993-008 ���
RESOLUTION NO. 93-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
"`� GRAPEVINE, TEXAS AUTHORIZING AND DIRECTING THE
CITY MANAGER TO EXECUTE NECESSARY AGREEMENTS
RELATED TO A TEXAS FOREST SERVICE GRANT
REQUEST FOR A SMALL BUSINESS ADMINISTRATION
TREE PLANTING GRANT TO BE UTILIZED AT LIBERTY
PARK PLAZA IN TARRANT COUNTY, TEXAS; GIVING
NECESSARY ASSURANCES REGARDING THE LOCAL
COST SHARE OF SAID PROJECT; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, grants are available through the Texas Forest Service from the
Small Business Administration's Tree Planting Grant Program; and
WHEREAS, it is beneficial and in the public interest for the City of Grapevine
to execute an application for a grant to plant trees at the Liberty Park Plaza, located
between Wall Street and Texas Street in Grapevine, Tarrant County, Texas.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
�,�,,, GRAPEVINE, TEXAS:
Section 1 . The City Manager is hereby authorized to execute an application to
the Texas Forest Service for a Small Business Administration Tree Planting Grant for
Liberty Park Plaza (located between Wall Street and Texas Street) in Grapevine,
Texas, a copy of said application being attached as Exhibit "A" and incorporated
herein for all purposes.
Section 2. The Small Business Administration is hereby assured that the local
cost share, as more specifically set out in Exhibit "A" hereto, will be provided by the
City of Grapevine, Texas.
Section 3. This resolution shall become effective from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of February , 1993.
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APPROVED:
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William D. Tate
Mayor
ATTEST:
Lind Huff
City Secretary
APPROVED AS TO FORM:
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John F. Boyle, Jr.
� City Attorney
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Grant Number 92-03-11
Date Approved 10-01-92
� Amount $12,904
Period 9-30-95
Small Business A�oinistration
National Tree Planting Program
A Cooperative Prograue Between the U. S. Small Business Acbministration
and the Texas Forest Service
GRANT AGREEI�NT
This Grant Agreement is hereby entered into on this lst day of
October, 1992, by and between the Texas Forest Service, a part of The Texas
A&M University System, and City of Grapevine, Grapevine, Texas, hereafter
referred to as "Grantee".
Purpose: The purpose of this grant is to assist the Grantee with the
planting of 51 trees and their maintenance over a three year period as a
part of the project to revitalize Liberty Park, located between Wall and
Texas Street in Grapevine.
Article 1 . The grant will be paid on a reimbursement basis. The Grantee
will be responsible for a match of not less than $7,500 in cash and a total
local match of not less than $12,270. The Grantee will be responsible for
providing proof of payment of all purchases and in-kind contributions equal
��� ° to the total cost of this project.
Article 2. All tree planting included in this grant must be completed by
August 31 , 1993. These trees must be planted by small business contractors
and planted on lands owned or controlled by local or state governments.
Article 3. The Grantee will not let contracts associated with this
agreement to firms with more than 100 employees. Efforts will be made to
divide the project to give more small businesses opportunities to
participate.
Article 4. All funds provided by this grant must be used for payments to
small businesses for trees, other materials and services relating to the
establishment and maintenance of trees planted through this grant.
Article 5. The Grantee must provide the Texas Forest Service (TFS) with a
resolution or letter from the respective governing body authorizing its
representative to execute agreements associated with this grant and
committing that agency/organization to its share of the cost of the project
as proposed in the grant application.
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Article 6. The Grantee must provide the TFS with a resolution or letter
- from the governing body or its agent that owns the property where the trees
are to be planted granting permission to the Grantee to install this
planting and committing itself to providing reasonable and appropriate
protection for these trees.
Article 7. All funds must be used for the purposes stated in the grant
application dated October 6, 1992. Any modifications to this grant
agreement must be requested in writing and approved by the TFS.
Article 8. Grantee must raise the entire balance of cash and in-kind
resources necessary to complete the budget as proposed using non-federal
sources, and do so within the grant period.
Article 9. Applicable federal cost principles (OMB A-87 attached) , federal
program regulations (Part 143 Uniform Administrative Requirements for
Grants and Cooperative Agreements to State and Local Government attached) ,
and the Grantee's grant application will be followed in determining
reasonableness, allowability and allocation of costs. Accounting records
must be supported by source documentation or cancelled checks, paid bills,
pay rolls, time and attendance records, and contract documents. This
includes documentation of third-party in-kind contribution. This valuation
must conform to federal guidelines as defined in the attached documents.
Article 10. Grantee's procurement procedures must conform to applicable
federal law and standards as defined in attached federal administrative
requirements for grants.
Article 11 . The Grantee is responsible for performance and financial
" reports as requested by the �rantor. Performance reports will be due
semi-annually.
Article 12. Records must be retained for three years following conclusion
of the project and after other pending matters are closed.
Article 13. The State Forester and the Comptroller General of the United
States, or any of their authorized representatives, shall have the right of
access to any pertinent books, documents, papers, or other records of
subgrantee which are pertinent to the grant in order to make audits,
examinations, excerpts, and transcripts.
Article 14. If a Grantee materially fails to comply with any term of this
award, the TFS may temporarily withhold cash payments pending correction of
the deficiency by Grantee, require repayment of cash advance disallow all
or part of the cost of the activity or action not in compliance, wholly or
partly suspend or terminate the current award for the Grantee, withhold
further awards for the program, or take other legally available remedies.
Article 15. Except as provided in Article 14, awards may be terminated in
whole or part only as follows:
a) By the TFS with the consent of the Grantee in which case the two
parties shall agree upon the termination conditions and, in the case of
�w>� partial termination, the portion to be terminated.
b) Sy the Grantee upon written notification to the TFS, setting forth
the reasons for such termination, the effective date, and in the case of
partial termination, the portion to be terminated.
Article 16. The TFS reserves the right to demand repa�yment of all or part
of the grant funds due to insufficient match on the part of Grantee,
disallowment of cost items, failure to follow the tree planting and
maintenance guidelines or termination of all or part of the project.
Article 17. The Grantee agrees to comply with all the assurances and
certification mandated by federal law and specified in the attachment
"Assurances and Certification."
Article 18. This contract is executed in Brazos County, Texas, this lst
day of October, 1992.
Acceptance:
We accept this grant subject to the terms and provisions stated above.
Grantee:
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- AFPRv�`.tD Bl�- �COUNCIL
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Trent Pet `� "� '� ''
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Ci ty Manager �� '
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Ci ty of Grapevi ne ; _� _ i
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Date ��..- —��--���,•
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Grantor:
Bruce R. Mi es
State Forester
Texas Forest Service
Date
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Small Business Administration National Texas Planting Program
_ A Cooperative Program Between the U. S. Small Business Administration
and the Texas Forest Service
Tree Planting and Maintenance Agreement
On this lst day of October, 1992, by the City of Grapevine,
Grapevine, Texas, hereinafter referred to as Grantee enter into an
agreement with the Texas Forest Service, a part of The Texas A&M
University System, to plant and maintain trees under this cooperative
project in accordance with the following terms:
Article 1. The Grantee agrees to hold Texas Forest Service (TFS) harmless
from any injury to person or property occurring in connection with
operations by Grantee, its agents or employees, under this agreement.
Article 2. The Grantee will provide a site plan and map that describes
the project sufficiently to identify the trees to be planted and other
related improvements. The plan must conform to municipal or state highway
safety codes, wherever applicable.
Article 3. Trees will be planted according to the following
specifications. Any deviation from these specifications must be approved
in writing by the TFS.
Section 1. No tree which will attain a mature trunk diameter greater than
12 inches will be planted in a tree lawn less than 4 feet wide.
Trees will not be planted within 30 feet of the intersection of a
' cross street or within 15 feet of the intersections of driveways and
alleys.
Trees will not be planted within 10 feet of utility poles, or fire
hydrants.
Only trees with a mature height less than 30 feet will be planted
under utility lines.
Trees will not be planted in a location that will obstruct visibility
of traffic control signs.
Large trees (mature height greater than 60 feet) should be planted
40-60 feet apart; except in the Rolling Plains and Mountain West Regions
where the minimum spacing will be 30 feet.
Medium trees (mature height between 30 and 60 feet) should be planted
a minimum of 35 feet apart, except in the Rolling Plains and Mountain West
Regions where the minimum spacing is 25 feet.
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Small trees (mature height less than 30 feet) should be a minimum of
25 feet apart.
Trees may be planted at closer spacing than specified if they are
�, .. free to grow on at least two sides at the minimum spacing for the
respective size class. �
. Section 2. All trees to be moved and transplanted must be balled and
burlapped, or container grown, or moved with an appropriately sized tree
spade.
Ball size Minimum size Minimum size
diameter x depth of hole required of hole required
(inches) (inches) (inches)
bottom top
12 x 12 24 36
18 x 16 30 42
24 x 18 36 48
30 x 21 48 60
36 x 24 54 66
Trees should be planted plumb and no deeper than previously grown.
Except for pruning to remove dead or injured branches and water
sprouts, no other pruning is permitted during transplanting unless
approved by the TFS. Corrective pruning should be delayed until after the
first growing season.
The lower trunk of thin-barked trees exposed to the sun must be
wrapped with commercially available tree wrap to protect it from damage.
The wrap must be removed by the end of the first growing season.
Transplanted trees must be staked the first year to help the tree
become established. Some flexibility, must be provided to allow the stem
and root system to develop strength. For trees 2-6 inches in diameter,
use two stakes of either wood (2" x 2" x 5') or metal . Stakes must not be
driven through the root ball . Stakes must be removed before the second
growing season. Attach the tree to stakes preferably with wide plastic or
nylon straps; wire should not touch the tree.
Section 3. Only tree species from the TFS list "Trees Recommended for
Texas" may be planted. Exceptions to this list will be considered by the
TFS on a case-by-case basis and must be submitted in writing.
Ball and Burlap Specifications:
Tree size Minimum diameter ball
Caliaer (inches� (inches)
1-1/4 18
1-1/2 20
1-3/4 22
2 24
2-1/2 28
3 32
4 42
Container-grown Specifications:
Tree Size Minimum
inches Container Size
1-1/4 15 gallon
1-1/2 15 gallon
1-3/4 30 gallon
2 30 gallon
2-1/2 45 gallon
3 95 gallon (24" box)
4 95 gallon (24" box)
Section 4. Trees other than palms may only be planted November through
�" ` April . Palms may be planted May through August. Balled and burlapped
trees should be planted as soon as possible after digging. If trees must
be stored, it is important not to allow the root system to dry out, i .e. ,
bury root balls in wood chips or similar material .
Section 5. Newly planted trees require special attention during the
first three growing seasons.
a) Ample soil moisture must be maintained throughout the first and
second growing season. Supplement natural rainfall with 1 inch
of water every 7 days May through September the first year and
every 14 days May through September the second year. Watering
can be skipped if natural rainfall totals 1 inch or more since
the last scheduled watering. Since overwatering can be
detrimental to the tree's health, the supervisor should examine
the soil (feel the upper layer) for evidence of ample moisture.
b) Mulching aides water retention, moderates soil temperature and
provides a favorable environment for microorganisms. A layer
of mulch 3 to 4 inches deep is required over the entire
planting area at the time of planting. Mulch should be pulled
away from direct contact with the trunk. Mulch may be either
granules/chunks of bark, wood chips or composted leaves.
Mulches must be renewed annually or more often as needed.
c) Newly planted trees require a high phosphorous fertilizer
(17-23-6, 4-12-4, or 5-10-5) for root and stem growth.
Balanced fertilizers maybe substituted for the high phosphorous
fertilizer in limestone soils. Established plant materials
require a balanced fertilizer for foliage growth, which should
be applied beginning the third year.
d) Weed control should be done twice annually for the first three
years, April -May and July-August. Use a contact herbicide like
Glyphosate (Roundup ) applied according to the label . Prior to
spraying, remove all ground level and other sprouts on the stem
that might come in contact with the spray. Spray only the
green foliage to be killed. Keep the spray away from the
foliage of the tree and any other plants that are to remain.
e) Corrective pruning will be performed during the second and
third years of the project. The purpose of pruning is to
establish a form appropriate for the species. Upright shade
trees will be pruned to establish a dominant trunk with
adequately spaced lateral branches. Multiple trunks may be
encouraged on some small -statured species. The TFS
representative will evaluate the condition of the trees and
require additional pruning when necessary.
Article 4. The grantee agrees to replace a sufficient number of trees
"°'' � that fail to survive the first year to insure that ninety (90%) percent
of the number of trees included in the grant survive. The replacement
trees must be comparable in size and kind to those included in the grant.
Article 5. The undersigned agrees to the conditions set forth in this
agreement and commits his agency/organization to the terms of this
agreement as they apply to the project funded in part by the SBA Grant
Number 92-03-11.
�rantee: APPROVED BY COUNGIL
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��,��n �� �� ��
Trent Petty ! Date
City Manager
City of Grapevine
Grantor:
Bruce R. Miles Date
State Forester
Texas Forest Service