HomeMy WebLinkAboutItem 05 - Water Line ExtensionMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 1, 2020
SUBJECT: APPROVAL OF CONSTRUCTION CONTRACT FOR THE GOLF
COURSE WATER LINE EXTENSION
RECOMMENDATION: City Council to consider approving a contract forthe installation of a water
line extension with Excel Trenching and an ordinance to appropriate
funds.
FUNDINGSOURCE: Upon approval, funds in an estimated amount of $ 1,070,000 will be
available in the Utility Enterprise Capital Fund 201.
BACKGROUND: On June 18, 2019 Council approved a contract with the firm of Baird,
Hampton & Brown to design a new water line to provide redundancy in the
City's water utility as well as providing service to the renovated Golf
facilities. Once constructed, it serves as a northern loop to our water
distribution system, identified in the water master plan, to serve the State
Highway 2499 corridor. In addition, the new 8" line will serve the new golf
course clubhouse providing much improved fire protection. Baird Hampton
& Brown completed the plans and bids were opened on July 9, 2020 and
only one bid was received.
Excel Trenching - $919,835
Engineer's opinion of probable cost - $1,120,755
Since there was only one bidder, Baird, Hampton & Brown, conducted
additional research on the bidder, reviewed supplementary information
provided by the bidder and contacted four references. The review
indicated that the bid was reasonable and Excel Trenching has completed
several similar projects and has similar on-going utility projects. The four
references interviewed, consisting of two governmental entities and two
engineering consultants did not raise any concern on Excel Trenching's
ability to successfully complete the project. The bid bond provided was
acceptable.
City staff recommends award the water line extension in the amount of
$919,835 to Excel Trenching with a contingency amount of $150,615 for a
total amount of $1,070,000. The contractor has 175 calendar days to
complete the project after notice to proceed which will have this project
completed and in service to be able to serve the new clubhouse which is
slated to be complete at the end of March 2021. This project is shown on
the water and wastewater impact fee plan and is eligible to use water
impact fees for funding.
Staff recommends approval
ORDINANCE NO. 2020-041
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $1,070,000 IN THE UTILITY ENTERPRISE CAPITAL
FUND; DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to complete a
waterline extension to the Grapevine Golf Course Clubhouse; and
WHEREAS, this line will be a portion the northern loop to the water distribution
system identified on the water master plan; and
WHEREAS, funding is available in the Utility Enterprise Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes $1,070,000 be appropriated in
the Utility Enterprise Capital Fund for the Grapevine Golf Course Clubhouse waterline.
Section 3. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 4. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 1st day of September, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2020-041 2
Proposed Golf Couse Waterline
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8/18/202