HomeMy WebLinkAboutItem 17 - Tree Maintenance ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 5, 2014
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR TREE
MAINTENANCE SERVICES
RECOMMENDATION:
City Council to consider approval to renew annual contracts with Arbor Masters Tree
Service as the primary vendor and Preservation Tree Service as the secondary vendor
for tree maintenance services.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department in an
estimated annual amount of $375,000.00.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on June 21 and 28, 2012. The bid was issued through the
City eBid system with two vendors submitting bids. The contract was for an initial one-
year period with four, one-year renewal options. If approved, this will be the second
renewal available.
The purpose of this contract is to establish fixed annual pricing for tree maintenance
services for the Parks and Recreation Department and other various departments on an
as -needed basis.
Based on the evaluation of the bid by Purchasing and the Parks and Recreation
Department, it was determined that the award be made to Arbor Masters Tree Service
as the primary vendor and Preservation Tree Service as the secondary vendor to assure
availability if the primary vendor is unable to respond. Arbor Masters Tree Service and
Preservation Tree Service have agreed to renew with no increase in pricing.
Staff recommends approval.
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