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HomeMy WebLinkAboutItem 16 - City Council MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of September, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Tate called the regular meeting to order at 7:30 p.m. Item 1. Invocation and Pledge of Allegiance Council Member Leon Leal delivered the invocation and led the Pledge of Allegiance. Item 2. Citizen Comments Beginning at 5:00 p.m. on August 31, 2020, citizens were able to submit a citizen appearance request form through the City's website. No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone to speak. There was no one on the phone who wished to speak. PUBLIC HEARINGS AND RELATED ITEMS Item 3. City Council to conduct a public hearing relative to the Fiscal Year 2020-2021 annual operating budget and take any necessary action. Mayor Tate opened the public hearing. Chief Financial Officer Greg Jordan presented this item in conjunction with Item No. 4 and answered questions from Council. The City Council will consider adoption of the proposed Fiscal Year 2020-2021 tax rate of $0.282601 per $100 on Tuesday, September 15, 2020 at 7:30 p.m. in the Council Chambers in City Hall at 200 South Main Street, Grapevine, Texas. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 4. Consider Ordinance No. 2020-040 adopting the Fiscal Year 2020-2021 City of Grapevine Annual Operating Budget and take any necessary action. Chief Financial Officer Jordan presented this item during the presentation of Item 3. Motion was made to approve Ordinance No. 2020-040 adopting the Fiscal Year 2020- 2021 City of Grapevine Annual Operating Budget. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-040 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021; PROVIDING FOR INTRA- AND INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE City Council September 1, 2020 Page 2 NEW BUSINESS Item 5. Consider a contract for the installation of the Golf Course water line extension with Excel Trenching, Ordinance No. 2020-041 to appropriate funds, and take any necessary action. Public Works Director Bryan Beck presented this item to Council and requested approval of the installation of a water line extension in an estimated amount of $1,070,000 and an ordinance appropriating funds. The installation of water line will provide redundancy in the City's water line, as well as providing service to the renovated Golf Course facilities. Public Works Director Beck answered questions from Council. Motion was made to the contract for the installation of the Golf Course water line extension with Excel Trenching and Ordinance No. 2020-041 appropriating funds. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-041 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,070,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Council Member O'Dell requested Item No. 9 be removed from consent. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 6. Consider the renewal of an annual contract for Laserfiche support with MCCI, LLC. Chief Financial Officer Jordan recommended approval of the renewal of an annual contract for Laserfiche support in an amount not to exceed $165,000. City Council September 1, 2020 Page 3 Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 7. Consider Resolution No. 2020-016 authorizing the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code. Chief Financial Officer Jordan recommended approval of the resolution approving the City Investment Policy. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2020-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE CITY'S INVESTMENT POLICY; AND PROVIDING AN EFFECTIVE DATE Item 8. Consider the renewal of an annual contract for Employee Assistance Program (EAP) services with Deer Oaks. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract for Employee Assistance Program services for an estimated amount of $20,100. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of a service contract for the Public Safety Building Data Center system and network support and administration from LEAF TCS. Chief Technology Officer Tessa Allberg recommended approval of the renewal of the annual contract for system and network administration services for an estimated amount of $180,000. City Council September 1, 2020 Page 4 Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider the renewal of an annual sole source contract for managed data storage services with One Safe Place Media Corporation. Chief Technology Officer Allberg recommended approval of the renewal of the contract for managed storage services for an amount not to exceed $22,056. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider the renewal of an annual contract for Police uniform cleaning services with Grapevine Cleaners. Police Chief Mike Hamlin recommended approval of the annual contract for uniform cleaning services for an estimated annual amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the purchase of electrical services from Schneider Electric for the Animal Services Facility. Police Chief Hamlin recommended approval of the purchase of electrical services for the installation of security doors at the Animal Services Facility for an estimated amount of $54,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council September 1, 2020 Page 5 Item 14. Consider the renewal of an annual contract for water and wastewater analysis services from the Trinitv River Authoritv of Texas. Public Works Director Beck recommended approval of the renewal of the annual contract for water and wastewater lab testing services for an amount not to exceed $25,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of annual contracts for water and wastewater chemicals with Brenntaa Southwest. Chameleon Industries. DPC Industries and Fort Bend Services. Public Works Director Beck recommended approval of the annual contracts for the purchase of water and wastewater chemicals for an estimated annual amount of $195,000. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the minutes of the August 18, 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider the award of RFP 498-2020 authorizing a Medical and Rx Stop Loss Insurance policy with Swiss Re. Chief Financial Officer Jordan recommended approval of the award of RFP 498-2020 for Medical and RX Stop Loss insurance policy in an estimated amount of $830,000, and answered questions from Council. Motion was made to approve the award of RFP 498-2020 authorizing a Medical and Rx Stop Loss Insurance Policy with Swiss Re. City Council September 1, 2020 Page 6 Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 7:38 p.m Motion: Slechta Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of September, 2020. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council September 1, 2020 Page 7