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HomeMy WebLinkAbout2020-09-16 Regular MeetingAGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, September 16, 2020 AT 5:00 p.m. 2nd Floor Grand Hall Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Dr. Curtis Ratliff 2. Citizen Comments Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chairman Ratliff or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 3. Consider Minutes of the August 19, 2020 Regular meeting 4. Educational Session: Evolution of the Nash Farm Restoration Project — Dr. Curtis Ratliff, Melva Stanfield and David Klempin 5. Old Business A. Membership Report — Janet Perkins B. Nash Farm Report — Melva Stanfield C. Sponsorship Report — Balla Wright D. Update on Harvest Moon Supper — Cody Jolliff E. Update on Nash Farm Roundup event — Cody Jolliff 6. New Business A. Set the date for Annual Meeting of the Grapevine Heritage Foundation — Dr. Curtis Ratliff B. Grapevine Convention and Visitors Bureau Report — Paula Newman 7. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be held on Wednesday, October 21, 2020 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 11 th day of September, 2020 at 5:00 pm. Z- 4, David Klempin Manager, Heritage Programs & Preservation 16 Sept 2020 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, September 16, 2020 in the 2nd Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Melva Stanfield Vice Chairman Balla Wright Treasurer Janet Perkins Secretary Sue Franks Member Francis Jensen Member Becky Hummer Member Wendy Nelson Member Courtney Fray Member via Zoom Duff O'Dell City Council Liaison The above constituting a quorum with member(s) Chairman Curtis Ratliff and Francis Jensen absent. With the following Convention & Visitors Bureau staff present: Paul W. McCallum Paula Newman David Klempin Cody Jolliff Mary Bush 1. CALL TO ORDER Executive Director, Grapevine Convention & Visitors Bureau Director of Operations, Finance & Administration Heritage Preservation Programs Manager Heritage Museums & Education Programs Manager Administrative Vice Chairman Stanfield called the meeting to order at 5:00 p.m. welcoming all. 2. CITIZEN COMMENTS There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking action during Citizen Comments. March, April, May Meetings were cancelled due to COVID-19 Tarrant Co. Public HealthlStay at Home Order Sep 16 2020 16 Sept 2020 3. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the August 19, 2020 regular meeting. Sue Franks seconded the motion, which prevailed in the following vote: Ayes: 6 (Stanfield, Wright, Perkins, Franks, Hummer and Nelson) Zoom: 1 (Fray) Nays: 0 None Absent: 2 (Ratliff and Jensen) 4. EDUCATIONAL SESSION History of the Evolution of the Nash Farm Restoration Project — David Klempin Heritage Preservation Programs Manager David Klempin said the Thomas and Elizabeth Nash property was the oldest operating farmstead in Northeast Tarrant County, he shared photographs of Thomas and Elizabeth from 1907; and a 1920 photograph of the 1869 Nash Farmhouse. The Foundation's project goals were to restore and preserve the structures within the period of significance of 1885 — 1930. A master site plan was prepared to restore the house and outbuildings with the Historic Barn restoration completed in 2001; a community garden was begun in the Spring of 2002; the late Joe Wright installed utilities and water for the garden and crops. In 2002, they reached out to Lonn Taylor, a historian from the Smithsonian Institution, for an interpretive plan for Nash Farm 1880 — 1910 period. The Board voted to revise the site plan; built the pole barn, the windmill, cistern, chicken coop, smoke house, equipment shed, constructed the donor wall and the removal of the bus lane. The house paint was researched by a specialist, carefully lifting away the many coats of paint through the decades, yielding as you now know it as Sherwin Williams' paints SW 6447 Evergreen and SW 6677 Goldenrod. The property is now a Recorded Texas Historic Landmark (RTHL) and listed on the National Register of Historic Places. The Donor Wall was erected recognizing the donors who made it all possible. Vice Chairman Stanfield said it was hard to believe all has been accomplished in 20 years; she added, Nash Farm, Grapevine Main; Grapevine does it the right way, may take a while - but done the Right Way! 5. OLD BUSINESS Membership Report - Janet Perkins Secretary Janet Perkins stated the Foundation had 190 active members with donations of $100 and $20; a $50 donation received at the Ice Cream Social; and a $550 sponsorship for the Harvest Moon Supper with August donation monies received totaling $720. The membership committee and board discussed the different levels, student age groups and benefits compared to the previous numbers; Secretary Perkins thanked member Courtney Fray for 2 Sep 16 2020 March, April, May Meetings were cancelled due to COVID-19 Tarrant Co. Public Healtti Stay at Home Order 16 Sept 2020 designing the spreadsheet handout for a quick direct comparison of our membership program now and the committee's recommendations made. Sue Franks made the motion to accept the Membership Committee's recommendations for rebranding The Grapevine Heritage Foundation Membership program as presented; Wendy Nelson seconded the motion, which prevailed in the following vote: Ayes: 6 (Stanfield, Wright, Perkins, Franks, Hummer and Nelson) Zoom: 1 (Fray) Nays: 0 None Absent: 2 (Ratliff and Jensen) Nash Farm Report — Vice Chairman Melva Stanfield Vice Chairman Melva Stanfield reported the August First Friday at the Farm program was "Making McMe's Pickles" with 121 participants; the daily casual attendance totaled 664 visitors, to yield a total of 785 visitors to Nash Farm during the month of August. The Farm's First Friday program for September 4, 2020 was "Waste Not, Want Not" with attendance of 127. Nash Farm Sponsorship Report — Balla Wright Treasurer Wright said all sponsorships had been received except for two and she would follow up with them. She asked all to promote the Harvest Moon Supper emphasizing the family and separate tables and social distancing. The supper tickets were selling well, Vice Chairman Stanfield noted tickets were less for this event as the wine would be sold separate. Nash Farm Up -Coming Events Report — Cody Jolliff Farm Manager Cody Jolliff announced the Harvest Moon Supper preparations were moving along well with an overall sprucing up of the Farm for beginning the fall season's events. The annual Barn Dance is scheduled for Friday, October 16, 2020 at 6:30 p.m.; and to include the Pie Auction again. He called on the group to sign-up to bake a favorite pie in a glass dish (not to be returned) like those at County Fairs, and hopefully share a special memory of your recipe to pull at one's heart strings. Member Courtney Fray volunteered to bake a Dutch Apple pie for the auction. The Fall Round -Up! event will follow on Saturday morning October 17, 2020 with two sessions to control the attendance numbers within the Governor's Strike Force regulations; the morning session will be from 10 a.m. — 1 p.m. and an afternoon session from 1 — 4 p.m. Farm Manager Jolliff was pleased to pass around the September 2020 edition of the Fort Worth KEY Magazine* featuring Nash Farm on the cover and an account of Historic Grapevine, Texas inside. * (The KEY Magazine features cities across the country with a distribution of 2.1 million copies each month. The Fort Worth KEY distributes 5,000 copies each month to Tarrant County area attractions and restaurants to help visitors and locals plan the perfect itinerary. Sep 16 2020 March, April, May Meetings were cancelled due to COVID-19 Tarrant Co. Public Health3Stay at Home Order 16 Sept 2020 5. NEW BUSINESS Select Date for the 2020 Annual Meeting of the Membership — Chairman Curtis Ratliff Per the Bylaws of The Grapevine Heritage Foundation, Section 1.4 The Annual Membership Meeting shall be held on a date selected by the board at the September board meeting. Vice Chairman Stanfield called for discussion. Sue Franks made the motion to accept the Annual Meeting of the Membership date for Thursday, November 12, 2020; Becky Hummer seconded the motion, which prevailed in the following vote: Ayes: 6 (Stanfield, Wright, Perkins, Franks, Hummer and Nelson) Zoom: 1 (Fray) Nays: 0 None Absent: 2 (Ratliff and Jensen) Discussion was opened for what would be a safe way to hold the Annual Meeting during the pandemic. Mr. McCallum asked for suggestions, something very simple to meet our obligation to meet the bylaws and deliver the information. Member Wendy Nelson proposed sending out a link with the Annual Meeting Report attached. Secretary Perkins suggested the annual report also be enclosed with the 2021 calendar mailing to the membership, such as stock dividends are reported. Mr. McCallum agreed saying a full reporting of the Foundation in 2020 mailed was an excellent idea, as the pandemic like an act of God does null previous actions. Janet Perkins made the motion to create a written annual report of the Foundation's 2020 accomplishments, progress, recognitions and goals, etcetera to be mailed to the membership; Becky Hummer seconded the motion, which prevailed in the following vote: Ayes: 6 (Stanfield, Wright, Perkins, Franks, Hummer and Nelson) Zoom: 1 (Fray) Nays: 0 None Absent: 2 (Ratliff and Jensen) Grapevine Convention & Visitors Bureau (CVB) Report — Paula Newman Managing Director of Operations, Finance & Administration Paula Newman reported the Sales team's site visits were picking up. We are encouraging all to purchase tickets now online to enjoy the Palace Art Center's (PAC) Christmas entertainment with The Texas Tenors, The Petersen Family, Kraig Parker's Christmas Tribute to Elvis; and on December 5, 2020 the live, Casa Manana quality, production of It's A Wonderful Life -A Live Radio Play. With the social distancing for the pandemic we are limited to 50 percent of our regular audience, tickets are available now online. The roof work continues at the PAC with the Lancaster side near completion. The Grapevine Vintage Railroad is running the Stockyards Excursion on Saturdays; and two One - Hour Excursion trains on Sundays at noon and 2 p.m. The September 12 and 13 Women's Sep 16 2020 March, April, May Meetings were cancelled due to COVID-19 Tarrant Co. Public Health4Stay at Home Order 16 Sept 2020 Suffragette trains celebrated the 100th Year Anniversary of women getting the vote; she said the historic concept really engaged the public with participants dressed in the 1920s clothing, wearing a message/sandwich board their songs and chants for the Women's Vote. October is Texas Wine Month! kicks off with the "Harvest Moon Supper" on October 1, then October 2 and 4 are the Jazz Wine Trains with the Saturday October 3, 2020 28th Annual New Vintage Wine & Gallery Trail and more events throughout the month, finishing up the month with the 37th Annual Lone Star International Wine Competition here in the Tower Gallery. The wine competition will be set-up to be viewed from the sidewalk through the windows of the Tower Gallery, at 636 South Main Street. Mr. McCallum said October is Texas Wine Month! — this weekend, our GrapeFest "was to be weekend", has been somewhat overshadowed. The Texas Department of Agriculture is our primary sponsor, helping draw more people into Grapevine to support our wineries and retail with the awareness of $400 million lost in the cancellations of group conventions. Ms. Newman said this upcoming weekend's GrapeFest Tennis Classic has 440 entrants. Sunday at 2 p.m. will be the dedication of our latest public art installation of the water sphere "Possible" at the corner of South Main and Wall Streets to draw more foot traffic to this area. Hotel Vin opened two weeks ago with the observation tower to open later; Member Sue Franks added Friday night was great. Wendy Nelson asked about the Butterfly Flutterby event, Mr. McCallum said it will become a virtual event to include art and costume contests, this is an opportunity to become a larger event with 700 tracking stations for the Monarch butterfly's migration from here to Mexico, most have now closed; but we will follow with video of the releases and migration. Mr. McCallum discussed Grapevine public relations to increase hotel stays and visitors on mid -week days and expanding leisure traffic. The leisure business from five to 155 miles is still strong business, the hotels on a Wednesday night will be 18-20 percent occupancy, but Friday and Saturday nights we can have 85-90 percent occupancy. We are trying to expand this leisure travel in to mid -week nights as well. The Gaylord with 1,812 rooms has 35 percent normal attendance due to the water park, that equals 800 rooms. Bull Lion Winery has been approved, they will share the historic Gulf Station with Nomad Outfitters. Landon Winery is expanding to Grapevine and will open in the former Umbra location; they are now completing the TABC process to participate in the New Vintage Wine & Gallery Trail. Mr. McCallum shared with the board that at their next meeting they would learn more of John David Rule, a farmer from Minco, Oklahoma and the owner of Rule Saddlery & Sculpture. Mr. Rule has been commissioned for the Chopping Cotton bronze art for Nash Farm. The Joe and Balla Wright Family, requested upon Joe's passing that memorials to Joe be contributed to Nash Farm to establish a piece of art recognizing the toil and labor of the farmer and Grapevine's agrarian heritage. City Council Liaison Update — Council Member Duff O'Dell Council Liaison O'Dell was called away due to an emergency. ADJOURNMENT Wendy Nelson, seconded by Janet Perkins, made the motion to adjourn the meeting at 6:20 p.m. The motion prevailed by the following vote: Sep 16 2020 March, April, May Meetings were cancelled due to COVID-19 Tarrant Co. Public HealthSStay at Home Order 16 Sept 2020 Ayes: 6 (Stanfield, Wright, Perkins, Franks, Hummer and Nelson) Zoom: 1 (Fray) Nays: 0 None Absent: 2 (Ratliff and Jensen) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION THE SEPTEMBER 16, 2020 MINUTES, ON THIS THE 21ST DAY OF OCTOBER 2020. ATTEST: APPROVED: SECRETARY CHAIRMAN Sep 16 2020 March, April, May Meetings were cancelled due to COVID-19 Tarrant Co. Public Health6Stay at Home Order