HomeMy WebLinkAbout0.0 Table of Contents CITY OF GRAPEVINE ADMINISTRATIVE POLICIES
TABLE OF CONTENTS
SECTION A— ADMINISTRATION
1 .0 Administrative Policy Guidelines
2.0 Standardization of City Documents
3.0 Agenda Memo Process
4.0 Contract Agreement
5.0 Special Event Permit
Attachments
A Time Line for Ordinances/Resolutions/etc
B Agenda Memo Format
C Agenda Memo Sign-Off
D Contract Agreement
E Special Event Permit Application
SECTION B — FINANCIAL
1 .0 Contractor/Vendor Requirements
2.0 Delivery of Cash to Finance
3.0 Fund Balance Reserve
4.0 Travel
5.0 On the Job Injuries
6.0 Petty Cash Maintenance and Use
7.0 Professional Service Proposals
8.0 Invoice Payment
9.0 Fixed Asset Capitalization
10.0 Grant Compliance Procedures
Attachments
A Travel Envelope
B Employee Injury Report
SECTION C — HUMAN RESOURCES
1 .0 Hiring Procedures
2.0 Dress Code
3.0 Disciplinary Action
4.0 Inclement Weather
5.0 Prohibited Use of Municipal Equipment and Facilities
6.0 Steel Toe Safety Boots
7.0 Contract Employees
8.0 Defensive Driving
9.0 No Smoking
10.0 Voice Mail
11 .0 Compensation
12.0 Ethics
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CITY OF GRAPEVINE ADMINISTRATIVE POLICIES
TABLE OF CONTENTS
SECTION D — MOTOR VEHICLES
1 .0 Take Home Vehicle
2.0 Vehicle Risk Management
3.0 Fleet Operational
4.0 Fleet Replacement
5.0 Safety Belt Usage
6.0 Clean Fleet and Anti-Idling
Attachments
A Accident Summary Form
B Pre-Trip Form
C Vehicle Inspection
SECTION E — BUILDING USE
1 .0 Building Use
2.0 City Hall Parking
3.0 Building Evacuation
SECTION F — INFORMATION TECHNOLOGY
1 .0 Voice & Data
2.0 Major Software Package Acquisitions
3.0 Software Acquisition
4.0 Computer Software & Hardware
5.0 Outsourced Application
6.0 Employee Accounts
7.0 Password Security
8.0 E-Mail
9.0 Internet Access
10.0 Risk Assessment
11 .0 Remote Access
12.0 Mobile Computing & Storage Devises
13.0 Third Party Network Connections
14.0 Wireless Data Communications
15.0 Left Blank for Future Use
16.0 Cellular Telephones
17.0 Security Incident Containment
18.0 Social Media
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CITY OF GRAPEVINE ADMINISTRATIVE POLICIES
TABLE OF CONTENTS
SECTION F — INFORMATION TECHNOLOGY (CONT'D)
Attachments
A Remote Access Number
B Third Party Remote Access Agreement
C Third Party Remote Access Request
D Cellular Application Form
SECTION G — PURCHASING
1 .0 Purchasing Policies, Objectives and, Ethics
2.0 Purchase Request Dollar Limits and Approval Requirements
3.0 Bid Procedures
4.0 City Annual Price/Agreement Contracts
5.0 Purchase Orders
6.0 Professional and Consulting Services
7.0 Purchasing Charge Cards
8.0 Warehouse and Inventory Control
9.0 Asset Recovery of City Wide Materials and Equipment
10.0 Procurement Policy
02/01/2014