HomeMy WebLinkAboutB02.0 Delivery of Cash to Finance CITY OF GRAPEVINE ADMINISTRATIVE POLICY
SUBJECT: DELIVERY OF CASH TO SECTION. B NUMBER: 2.0
FINANCE
PREPARED BY: Administrative Services REVISED DATE: 02/01/2014
PAGE: 1 of 1
PURPOSE
2.1 The purpose of a Delivery of Cash policy and associated guidelines is to reduce the
potential risk of mishandling cash delivered to the City's Administrative Services
Department.
POLICY
2.2 Any cash or check delivered directly to the Administrative Services Department (as
opposed to being delivered to the central cashier at City Hall)should be delivered directly
to the Administrative Services secretary. This includes reimbursements for travel
advances. When making these reimbursements it is preferred that payment be made by
check written payable to the City of Grapevine. Never send cash through inter-office mail.
2.3 The department or employee making the delivery will be held responsible for keeping a log
of who delivers the money and securing a receipt from the Administrative Services
secretary for the money. The Administrative Services secretary should log the deposit and
issue a receipt to the depositing person or department. The money should be deposited
immediately into the safe and taken to the bank with other daily deposits.