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HomeMy WebLinkAboutD03.0 Fleet Operational Attachment C Attachment: C — Section: D / 3.0 VEHICLE INSPECTION PROGRAM FIRE DEPARTMENT STANDARD OPERATION PROCEDURES Section 600.00 PURPOSE: The purpose of the Vehicle Inspection Program to avoid City employees from being injured when performing maintenance, repairs, or making all vehicle checks. PROCEDURE: VEHICLE INSPECTIONS AND SERVICE Par. 01 As with any machine, care should be taken. Improper or incomplete service could result in the vehicle not working properly that, in turn, may result in personal injury or damage to the vehicle or its equipment. If you have any questions about carrying out any part of the service, contact Fleet Services for additional help or assistance. Remember that Daily and Weekly inspections are the responsibility of the vehicle Driver per NFPA 1002 Fire Apparatus Driver/Operator Professional Qualifications. Daily inspections are completed each day as early in the beginning of the shift as possible. The Weekly inspection is in addition to the Daily inspection and is performed on each Wednesday of the week. DAILY and WEEKLY VEHICLE INSPECTIONS: Par. 01 The department utilizes an electronic system to record information concerning DAILY and WEEKLY vehicle inspections. Personnel responsible for inspecting the vehicles should use the following procedures: Open Firehouse and select "INVENTORY", in the code box marked "INVENTORY ID", type in the unit number utilizing the fleet inventory number located on the unit(example: 10EN1 = Engine 561). Underthe tab marked "BASIC'enter the inspecting persons Fire Department ID number(example: 701). Next select the"Maintenance/Testing"tab and select"ADD". In the box marked "JOB" type 099 for Daily Vehicle Inspection or 112 for Weekly Vehicle Inspection. Under the "Basic" tab select "Completed" in the area marked "Status, Dates, and Times"; next insert the "Start Time", "End Date" and "End Time" for the inspection. Under the area marked "Current Meter Readings" insert the appropriate hour or mileage or both for the unit being inspected, next, select the "Other" tab and then select the "User Fields" button. If code 099 (Daily Vehicle Inspection) was selected only the information under the "Daily Check Out"tab must be completed. If code 112 1 of 5 Revised: 02/01/2014 Attachment: C — Section: D / 3.0 VEHICLE INSPECTION PROGRAM (Weekly Inspection) is selected, both the "Daily Check Out" tab AND the "Weekly Check Out" tab items must be completed. Par. 02 Entering information under the two inspection tabs is self-explanatory. Select the drop down menu under "FUEL" and select the correct level. If an inspected item is within normal limits or within manufactures recommendations (contact Fleet Service for this information if unknown) check "OK". If the inspected item falls outside those parameters check"Adjusted", "needs Repair", or"Needs Replacement", whichever is appropriate. Par. 03 If repairs or replacement of an item is needed, the inspecting person must complete the necessary information on the Fleet Services Intranet site. Par. 04 When all of the items have been completed on the Daily and Weekly Check out tabs, select save and then close. On the "Basic" tab of the "Maintenance and Test Detail" page, select the correct Station and Shift in the bottom left corner of the page. Select "Save" and then "Close". Under the "Inventory" page select "Save" and then "Close"/ this completes the inspection process. POLICE DEPARTMENT STANDARD OPERATION PROCEDURES Section 302.00 - INSPECTING UNIT A. Every unit will be assigned a Vehicle Log Book and inspected for the following items prior to starting on patrol. 1. Any new damage and cleanliness of the interior and exterior. 2. Sufficient tire treads. 3. Operational emergency equipment 4. Adequate fluid levels (oil, coolant, brake fluids, gas, etc.) 5. Jack 6. Operational radios, MDT and lap top computer 2 of 5 Revised: 02/01/2014 Attachment: C — Section: D / 3.0 VEHICLE INSPECTION PROGRAM 7. Flares 8. Fire extinguisher 9. Emergency blanket 10. First aid kit 11. Shotgun/Case/Ammo 12. Radar 13. Biohazard Kit 14. Camera B. Missing supplies— restock or fill out requisition to have restocked. C. Logging Damage to Unit. D. Fill-out Vehicle Inspection Report form and have supervisor sign and forward up chain if necessary. 1. The officer requesting the repair(s)should take a vehicle needing repair or maintenance to the Fleet Maintenance Facility. 2. The officer requesting the repair(s), specifically detailing repairs necessary will complete a Fleet Maintenance Work Order. 3. The vehicle shall be secured within the fenced in parking area of the facility, and all ancillary equipment (radios, MDT, Laptops, radar) will be in the "off' position. 4. The shotgun, if any, will be removed from the unit, taken to the Police Department, unloaded outside the police facility, and secured in the shotgun cabinet in the briefing room. 5. The ignition key(key set)shall be returned to the Patrol Key board. It is not necessaryto 3 of 5 Revised: 02/01/2014 Attachment: C — Section: D / 3.0 VEHICLE INSPECTION PROGRAM leave the keys with Flee Maintenance. SAFETY REVIEW BOARD Concept: The organization of a Safety Review Board within the City of Grapevine facilitates the maximum exchange of ideas and enhances the immediate definition of policies addressing hazards, problem areas and loss prevention promotion. Safety should be a function of management at all levels.At the discretion of the City Manager, this Safety Review Board does not apply to public safety department accidents. I. Purpose A. Determine if the employee had been briefed on, and was complying with work rules and operating instructions. B. Determine the exact cause of the accident or damage. C. Make safety procedure recommendations to avoid similar accidents. D. Determine if an accident is preventable or non-preventable. II. Composition A. The Board shall consist of: 1. Chairperson to be selected from among the membership listed below. 2. One representative from each of the following departments or divisions: Risk Management (Ex Officio), Utilities, Streets, Parks Maintenance, Fleet/Building Services, Golf, and the City Manager's Office. B. Rules governing the Safety Review Board: 1. A quorum of at least three voting members must be present to take action. All decisions shall be made by the majority of those present. 2.All findings and recommendations of the Board will be furnished, in writing, 4 of 5 Revised: 02/01/2014 Attachment: C — Section: D / 3.0 VEHICLE INSPECTION PROGRAM within 48 hours of the Board meeting to the City Manager's Office, the Risk Manager, and to the Department Director of the department involved. 3. Meetings will be held as needed at a location to be announced. If in his/her judgment, a Department Director finds that more immediate action is necessary, the Chairperson may call additional meetings. III. Accident Classification All accidents presented to the Board will be classified in accordance with (see Attachment C — Fleet Accident Rating Plan) in the Fire Department Standard Operation Procedures Section 600.00. 5 of 5 Revised: 02/01/2014