HomeMy WebLinkAboutF01.0 Voice and Data �'l3llRl�ll `Y 111CJ-
1' E A S
CITY OF GRAPEVINE ADMINISTRATIVE POLICY
SUBJECT- VOICE AND DATA SECTION. F NUMBER: 1.0
PREPARED BY- Information Technology REVISED DATE: 02/01/2014
PAGE: 1 of 2
PURPOSE
1.1 The purpose of the Voice and Data policy is to standardize and ensure compatibility of
software, hardware, and data used for City business. This provides consistency
throughout the organization, which improves communication efficiency. The City of
Grapevine Voice and Data (Computer) Policy has four purposes:
1.1.1 To provide for standardization and compatibility for City use.
1.1.2 To protect all computer software copyrights.
1.1.3 To protect the City's microcomputer environment from computer viruses.
1.1.4 To set acceptable use policy for all voice and data network resources.
POLICY
1.2 The City is committed to preventing copyright infringement. It is the policy of the City
of Grapevine to respect all computer software copyrights, and to adhere to the terms
of all software licenses to which the City is a party. The City of Grapevine licenses the
use of computer software from a variety of third parties. The software developer
normally copyrights such software. The City is subject to all copyright laws pertaining
to the use of copyrighted software and documentation. Unless expressly authorized
by the software developer, the City has no right to make copies of the software except
for backup or archival purposes. This restriction includes, but is not limited to, making
unauthorized copies for use on more than one computer (unless expressly provided
for in the licensing agreement). This restriction also includes the introduction of
unlicensed copies of software into City owned equipment.
1.3 The City is committed to protecting the integrity of the City of Grapevine's voice and
data network from viruses and other threats. All data from any outside source whether
on a portable media or from the internet should be scanned for viruses prior to
entering into City voice and data network.
1.4 The City is committed to establishing and enforcing acceptable use policies for all
voice and data network resources. This protects the City, its employees and citizens
from avoidable problems, security breaches lawsuits and downtime. All data and
information contained within the computer network is subject to the Texas Public
�'l3llRl�ll `Y 111CJ-
1' E A S
CITY OF GRAPEVINE ADMINISTRATIVE POLICY
SUBJECT- VOICE AND DATA SECTION. F NUMBER: 1.0
PREPARED BY- Information Technology REVISED DATE: 02/01/2014
PAGE: 2 of 2
Information Act, and may be accessible to the public under that Act.
1.5 DEFINITIONS
1.5.1 Director of Information Technology (IT)
The senior executive charged by the City Manager with management
oversight of the IT Department.
1.5.2 Voice and Data Network
The sum total of all computers, phone equipment, network infrastructure and
software owned, leased or otherwise under the control of the City of
Grapevine, whether interconnected or not, by cables, telephone lines or
other communications links.
1.5.3 Software
Computer data such as programs, routines, and symbolic languages
essential to the operation and maintenance of computers. This includes both
open source and commercial products.
1.5.4 Computer Virus
Any computer program or routine intended to disrupt normal computer
operations.
1.5.5 Upgrading
Upgrading may apply to the introduction of new or modified hardware or
software that is intended to afford the user the latest technology in that area.
NOTE: Upgrading hardware may be accomplished without changing the outward
appearance of the machine.
1.5.6 User
A user is a person, (employee) who has been entrusted with access to the
City of Grapevine Computerized Network.
1.5.7 Login
The keystroke routine required of the user to access his/her user account.
Network security requires a login and a password, to gain access.