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HomeMy WebLinkAboutG06.0 Professional and Consulting Services �'l3llRl�ll `Y 111CJ- 1' E A S CITY OF GRAPEVINE ADMINISTRATIVE POLICY SUBJECT: PROFESSIONAL AND SECTION: G NUMBER: 6.0 CONSULTING SERVICES PREPARED BY: Purchasing REVISED DATE: 04/26/2013 PAGE: 1 of 1 PURPOSE 6.1 The purpose of the Professional and Consulting Services is based on the Local Government Code which states that contracts for the procurement of defined professional services may not be awarded on the basis of bids. Instead, they must be awarded on the basis of demonstrated competence and qualifications, as long as the professional fees are consistent with, and not higher than, the published recommended practices and fees of the various professional associations and do not exceed any maximums provided by state law. POLICY 6.2 Professional services are defined as those performed by a certified public accountant, licensed architect, physician, optometrist, surgeon, registered surveyor, engineer or any group or association thereof. 6.3 When procuring architectural or engineering services, the City shall use a two- step selection process. o First, the City selects an individual or firm capable of performing the service on the basis of demonstrated competence and qualifications. o The City enters into negotiations on a contract at a fair and reasonable price. 6.4 If the City is unable to negotiate a satisfactory contract with the most highly qualified individual or firm, it formally ends negotiations with that person orfirm and then proceeds to the next most highly qualified person or firm and repeats the process. Negotiations are carried on in this sequence until a contract is made. 6.5 If any agreement or contract is entered into with one of the above-mentioned professionals on the basis of a competitive bid, it is contrary to public policy and is void.